Diary Manager

Ministry of Justice; Deutschland; Hybrid; EUR 34.000 - 36.000; Vollzeit

Benefits dieser Stelle

Hybrid working

Civil Service pension

25 days annual leave

Professional development budget

Zusammenfassung

Ministry of Justice in the UK is seeking a Diary Manager to support the Deputy Director in the Cross Justice, Victims and Vulnerability team. You will coordinate priorities across policy, service delivery and partnerships, while ensuring efficient diary management and high-quality briefing materials for senior leaders.

The role offers hybrid working with opportunities to engage with governance, policy and delivery teams.

Qualifikationen

• Diary management experience in a busy, pressured and complex environment.
• Strong communication skills, both written and verbal.
• Organising and prioritising work in an environment with high levels of change.
• Proactive and efficient with the ability to deliver at pace.
• Capable of building relationships easily with people at different levels of an organisation.

Aufgaben

• Manage the Deputy Director's diary, ensuring time is prioritised effectively and aligned to strategic objectives.
• Coordinate meetings, resolving competing demands and ensuring the Deputy Director is able to focus on priority issues and commitments.
• Prepare briefing packs, agendas and supporting materials for meetings and engagements.
• Arrange travel, accommodation and logistics for visits, stakeholder engagements and events.
• Organise meeting rooms and virtual meeting arrangements across MoJ estate and with external partners.
• Support meetings by recording key discussions, decisions and actions.
• Coordinate workshops, leadership events and team engagements on behalf of the Deputy Director.
• Maintain effective office systems, records and processes to support efficient ways of working.
• Build and maintain strong working relationships across the department and with key stakeholders.
• Work closely with the wider leadership team to coordinate priorities, activities and communications across the portfolio.

Kenntnisse

Diary management

Communication

Organising work

Proactive & delivery

Relationship building

Jobbeschreibung

We're recruiting for a Diary Manager here at Justice Digital, Data and Science to be part of our warm and collaborative central digital team. The Cross Justice, Victims and Vulnerability team works across the Ministry of Justice and wider justice system to improve outcomes for victims, vulnerable people and those who interact with justice services. We bring together policy, operational delivery, analysis and stakeholder engagement to drive reform across a complex and high‑profile portfolio. Our work spans multiple parts of the justice system and requires close collaboration with agencies, operational partners and other government departments. We focus on ensuring that services are effective, accessible and centred on the needs of the people who use them. As a team, we are committed to:

• Improving outcomes for victims and vulnerable people by shaping policy and supporting effective delivery across the justice system.
• Working across organisational boundaries to bring together partners, expertise and evidence to address complex cross‑cutting challenges.
• Driving continuous improvement by identifying opportunities to make services more efficient, responsive and user‑focused.
• Supporting ministers and senior leaders with high‑quality advice, insight and coordination to deliver government priorities.
• Building diverse, inclusive and supportive teams that reflect the communities we serve and create an environment where people can do their best work.

We are a collaborative and ambitious team that values integrity, kindness and inclusion, and we are looking for people who want to make a meaningful difference to the lives of those who rely on the justice system.

The Diary Manager plays a vital role in supporting the smooth and effective running of the Cross Justice, Victims and Vulnerability team. Reporting into the Deputy Director, you will be at the heart of a busy and high‑profile area, helping to coordinate priorities across a complex portfolio that spans justice policy, service delivery and cross‑government partnerships. Working in the Deputy Director's office is fast‑paced, varied and rewarding. You will gain exposure to senior leaders across the Ministry of Justice, partner organisations and government departments, while developing a strong understanding of how strategic priorities are translated into delivery. This is a highly visible role that requires excellent judgement, organisation and relationship‑building skills. You will work closely with colleagues across the department and a network of business support professionals to ensure the Deputy Director's time is focused on the highest priorities and that the office runs efficiently and effectively. In this role, you will:

• Manage the Deputy Director's diary, ensuring time is prioritised effectively and aligned to strategic objectives.
• Coordinate meetings, resolving competing demands and ensuring the Deputy Director is able to focus on priority issues and commitments.
• Anticipate future requirements through proactive forward planning and effective diary management.
• Prepare briefing packs, agendas and supporting materials to ensure the Deputy Director is fully prepared for meetings, events and engagements.
• Arrange travel, accommodation and logistics for visits, stakeholder engagements and events.
• Organise meeting rooms and virtual meeting arrangements across the MoJ estate and with external partners.
• Support meetings by recording key discussions, decisions and actions where required.
• Coordinate workshops, leadership events and team engagements on behalf of the Deputy Director.
• Maintain effective office systems, records and processes to support efficient ways of working.
• Build and maintain strong working relationships across the department and with key stakeholders.
• Work closely with the wider leadership team and business support network to coordinate priorities, activities and communications across the portfolio.

This is an excellent opportunity for someone who enjoys working in a fast‑moving environment, takes pride in being highly organised, and wants to play a key role in supporting senior leadership and delivering positive outcomes across the justice system. If you're enthusiastic about providing exceptional support, building strong relationships and helping a senior leader make the greatest impact possible, we'd love to hear from you.

Success Profile

Success Profile elements - Experience and the following Behaviours:

• Communicating & Influencing
• Delivering at Pace
• Working Together
• Making Effective Decisions

Appointments are made strictly in merit order. In the event that two or more candidates receive identical interview scores, the Working Together behaviour will be applied as the primary lead criterion to determine the final merit order. Should you be unsuccessful in the role that you have applied for but demonstrate the capability for a role at a lower level, we reserve the right to discuss this opportunity with you and offer you the position without needing a further application. A reserve list may be held for up to 12 months, from which further appointments may be made.

Use of Artificial Intelligence Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Terms & Conditions Please review our Terms and Conditions which set out how we recruit and provide further information related to the role and salary arrangements.

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non‑contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity. Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review. For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) - See Map. All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity). For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location's respective pay scale (any legacy arrangements/locations will need to be amended). Some of MoJ's terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made. MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer. All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet. Flexible working hours The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job‑sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job‑sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy.

Salary

The national salary range is £29,303- £31,061, London salary range is £33,551 - £35,564.

Your salary will be dependent on your base location, You'll receive a range of excellent benefits when you join our department, including:

• A generous employer pension contribution of 28.97% through the Civil Service Pension Scheme.
• 25 days of annual leave, (increasing to 30 days once you have reached 5 years of service), plus 8 bank holidays and a privilege day for the King's birthday.
• Flexible working arrangements including hybrid working, working part time or compressed hours. Designed to support a positive work‑life balance.
• Employees are allocated 10% of their working time for personal and professional development.
• A £1k per person learning budget is in place to support all our people, with access to best-in-class conferences and seminars, accreditation with professional bodies, fully funded vocational programmes and e‑learning platforms.
• Compassionate maternity, adoption, and shared parental leave policies, with up to 26 weeks leave at full pay, 13 weeks with partial pay, and 13 weeks further leave. And maternity support/paternity leave at full pay for 2 weeks, too!

Base salary for this role is from £33,551 - £35,564 (London) and £29,303 - £31,061 (National).

New entrants to the Civil Service joining the MoJ are expected to start at the minimum of the pay band.

Existing Civil Servants moving on a level transfer will retain their current base salary or move to the minimum of the pay band for the role, whichever is higher.

Existing Civil Servants who are promoted will either move to the bottom of the new grade's pay band or receive a 10% uplift, whichever provides the greater increase.

Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns. You will be able to request reasonable adjustments to the recruitment process within the application form.

Diversity & Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy.

Redeployment Interview Scheme Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'. MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Eligibility

• Eligibility Staff on fixed term appointments must have been recruited through fair and open competition.
• Vacancies advertised 'cross-government' are only open to all Civil Service employees and employees of accredited non‑departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.

Support

• A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices. You can determine your eligibility at https://www.childcarechoices.gov.uk/.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service The Civil Service Code sets out the standards of behaviour expected of civil servants.

Your Experience for this role will be assessed at interview. To learn more about Experience and how they are assessed please click here. We will assess your experience for this role via the following methods Experience Questions Level of security checks required Baseline Personnal Security Standard (BPSS)

Requirements

• Diary management experience in a busy, pressured and complex environment.
• Capable of quickly building a sound, high level knowledge of a function or organisation.
• Experience managing a wide range of issues with diplomacy and discretion.
• Strong communication skills, both written and verbal.
• Capable of organising and prioritising work in an environment with high levels of change.
• Proactive and efficient with the ability to deliver at pace.
• Capable of building relationships easily with people at different levels of an organisation.
• Willingness to be assessed against the requirements for BPSS clearance,
• A Personal Statement (no more than 750 words) which should outline your experience and skills, giving clear examples of work undertaken. It should specifically address:
• Diary management in a busy, pressured and complex environment.
• Strong communication skills, both written and verbal.
• Organising and prioritising work in an environment with high levels of change.