Corporate Secretary

Scope Ratings GmbH; Berlin; On-site; EUR 87,000 - 117,000; Full time

Job summary

Scope Ratings GmbH seeks a Corporate Secretary to structure and coordinate Executive Board and corporate matters within a German KGaA framework. You will ensure reporting and approvals to Supervisory Boards and interface with the Foundation Affairs function while maintaining governance boundaries.

You will manage governance documents, coordinate approvals, and safeguard confidentiality and compliance across complex structures.

Qualifications

• 8+ years of senior management support, corporate governance, board support, or similar functions.
• Proven experience with Boards in Germany or comparable jurisdictions.
• Experience with Executive Board‑level decision-making processes.
• Strong understanding of German corporate law (AktG) and KGaA governance.
• Experience in regulated or complex organisations is advantageous.

Responsibilities

• Organise and facilitate Executive Board meetings, agendas, minutes and documentation.
• Prepare board packs, resolutions and support documents for corporate bodies and committees.
• Coordinate Executive Board matters requiring Supervisory Board approval or information.
• Consolidate management proposals and decision papers to be decision-ready and compliant.

Skills

Fluent German and English

Excellent structuring

Project-management

Board-level communication

Independent time management

Education

University degree

Job description

The Corporate Secretary is a professional management role responsible for structuring, coordinating, and quality‑assuring all Executive Board and corporate matters that require interaction with different stakeholders. The role ensures that the Executive Board of Scope Management SE as General Partner of Scope SE & Co. KGaA fulfils its reporting and approval obligations toward the Supervisory Boards, interacts efficiently and professionally with the Supervisory Board & Foundation Affairs function, and maintains clear governance boundaries in a German KGaA structure.

Duties & responsibilities

1. Executive Board Governance & Decision Preparation

• Organise and facilitate Executive Board meetings, including preparing agendas, recording minutes, and distributing documentation
• Prepare and coordinate board packs, resolutions, and support documentation for the relevant corporate bodies and committees, ensuring timely and accurate distribution and implementation
• Act as the central coordination point for Executive Board matters requiring Supervisory Board approval or information
• Structure, review, and consolidate management proposals, reports, and decision papers, ensuring that submissions are decision-ready, internally aligned, and legally and economically coherent

2. Coordination tasks: Scope SE & Co. KGaA as holding company, Scope Management SE as General Partner, Interface to Supervisory Board & Foundation Affairs

• Ensure Executive Board compliance with KGaA‑specific approval requirements and reserved matters and safeguard the distinction between management responsibility (Executive Board of Scope Management SE) and oversight requirements (Supervisory Boards of Scope Management SE and Scope SE & Co. KGaA)
• Coordinate the Executive Board’s interaction with relevant stakeholders, including Supervisory Board support, by aligning timelines, responsibilities, expectations, and responses to requests, resolutions, and follow‑ups.
• Prepare management input to decision bodies where required (e.g. reporting, strategic alignment)
• Coordinate and facilitate collaboration between the holding company and its subsidiaries, ensuring alignment between corporate strategy and company objectives without impairing regulated independence.

3. Governance Quality & Documentation

• Maintain and update the companies’ corporate records, including the articles of association and other legal documents
• Monitor legal and regulatory developments, maintain effective corporate governance practices, and ensure compliance with applicable laws, including the Aktiengesetz (German Stock Corporation Act), as well as timely statutory filings with the Commercial Register, Transparency Register, Federal Gazette, and other relevant authorities.
• Work closely with internal stakeholders to identify and mitigate legal and compliance risks. Assist in the development and implementation of policies and procedures
• Ensure Executive Board documentation meets audit, litigation, and regulatory standards
• Maintain high standards of confidentiality, insider information handling, and conflict‑of‑interest awareness
• Contribute to governance effectiveness reviews from an Executive Board perspective

Professional Background

• 8+ years of relevant professional experience in senior management support, corporate governance, board support, or other senior corporate functions
• Proven experience working with or for Boards in Germany or comparable jurisdictions
• Demonstrable experience with Executive Board‑level decision‑making processes
• Strong understanding of German corporate law (AktG), KGaA‑specific structures & decision‑making and corporate governance standards
• Experience in regulated or complex organisational environments is an advantage

Skills

• Excellent structuring and synthesis skills for complex management topics and ability to translate complex issues into clear activities
• Ability to operate confidently with Board requirements with clear understanding of governance boundaries and escalation logic
• Strong organisational and project‑management capabilities
• Confident communication skills at board and senior management level
• Ability to work independently, proactively, and under time pressure
• Fluent German and English

Compensation Range:

The compensation range disclosed may encompass multiple title levels (Scope internal levels of seniority). Your actual compensation will depend on a variety of factors, including but not limited to your individual experience, education, and seniority, and the final salary will be determined during the interview and evaluation process.

Corporate Secretary: 87.000 - 117.300 EUR

Bonus: Discretionary

Benefits:

• Scope offers an extensive range of benefits, please check our benefits page for more details.

What we want to see

• Copy of your university degrees and certificates
• Criminal record certificate (can be provided at a later date)
• At least 3 letters of reference (can be provided at a later date)

Please note: For non-EU applicants, a valid work and residence permit is a prerequisite for this job position. Unfortunately, we are unable to sponsor relocation from outside of the EU at this time.

About Scope

With more than 250 employees operating from offices in Berlin, Frankfurt, London, Madrid, Milan, Oslo and Paris, Scope Group is the leading European provider of independent credit ratings, ESG and fund analysis. Based on forward-looking and innovative methodologies, Scope offers a European perspective that contributes to greater diversity of opinion for institutional investors worldwide. Scope Ratings is the largest European credit rating agency, registered in accordance with EU and UK rating agency regulation, offering opinion-driven and non-mechanistic credit risk analysis. Scope ESG Analysis provides tools for analysing and reporting on ESG impact and risk, as well as second-party opinions on green, social and sustainable bonds. Scope Fund Analysis rates more than 10,000 funds and asset managers across all major asset classes.

We embrace people from all backgrounds, regardless of culture, ethnicity and gender. We ensure that our application processes are free from discrimination. By valuing each individual's unique background and perspectives, we strive to create an environment where all employees can thrive and contribute their best. Our dedication to equality and inclusivity reflects our belief that diversity drives innovation and success.