Change Order Manager

Precision Medicine Group; Deutschland; Remote; EUR 80,000 - 116,000; Full time

Job summary

Precision Medicine Group is seeking a Change Order Manager to lead budget creation for change orders, explain variances, and coordinate with project management, finance analysts, and functional leads to support client presentations.

The role requires at least 5 years in proposal or change orders, advanced Excel skills, and strong budgeting knowledge. A MBA is preferred, and travel is minimal.

Qualifications

• Bachelor’s degree in science, finance, or related field.
• 5+ years’ experience in proposal/change order preparation in an Excel-based costing tool and preparation of change order/contract documents.
• Working knowledge of project budgets, financial analysis, and advanced Excel skills.

Responsibilities

• Lead change order budget creation with project management, functional leads, and financial analysts to develop, explain, and provide variance analysis for client presentations.
• Review changes in assumptions to budgets and translate information into budgets.
• Actively communicate with project teams and stakeholders to support timely and accurate delivery of change orders.
• Schedule and lead change order alignment calls with the extended project team.
• Prepare, edit, and customize change order text reflecting assumptions, budget summaries, resourcing changes, and financial requirements.
• Incorporate vendor and partner change orders into the main change order ensuring accuracy and completeness.
• Ensure all information is stated clearly including assumptions and processes, changes from prior agreements, and resourcing updates.
• Maintain meticulous attention to financial formulas, cross checks, and testing to ensure accurate change orders.

Skills

Advanced Excel

Financial analysis

Budgeting

Communication

Project coordination

Education

Bachelor’s degree in science or finance

Tools

Excel costing tool

MS Office

Job description

Location: Brazil; Mexico

Position Summary:

The Change Order Manager will lead change order budget creation activities between project management, functional leads, and the financial analysts in order to develop, explain, and provide variance analysis for the change orders in preparation for presentation to the client. The Change Order Manager will contribute to the tracking and record keeping of change order requests in order to develop departmental metrics, and lead and/or actively participate in internal and client calls on a routine basis.

Essential functions of the job include but are not limited to:

• Work collaboratively with project management, financial analysts, functional leads, and other contributing parties in order to produce a high-quality change order which is meaningful, accurate, and in accordance with the changes in assumptions on a timely basis.
• Provide review of changes in assumptions to the budget in order to work with the extended project team to identify information gaps and/or discrepancies, unique service requirements in order to translate information into budgets.
• Actively communicate with the project team and other key stakeholders both within and outside the organization in order to support the timely and accurate delivery of change orders.
• Schedule and lead the change order alignment calls with the extended project team.
• Prepare, edit, and customize change order text to accurately reflect the strategic message, changes in assumptions, budget summaries, changes in resourcing, and additional financial requirements.
• Incorporate vendor and partner change orders into the main change order as applicable while ensuring accuracy and completeness.
• Ensure all information is accurate and clearly stated including assumptions, processes described, changes from prior executed agreements inclusive of resourcing updates, timeline shifts, country/site/patient changes, etc.
• Meticulous attention to the use of financial formulas to ensure an accurate change order which includes, but not limited to: cross checks, formula review, reasonable testing, etc.

Qualifications:

Minimum Required:

• Bachelor’s degree or equivalent in science, finance/accounting or related business field.

Other Required:

• A minimum of 5 years’ experience in proposal and/or change order preparation in an excel based costing tool and preparation of change order/contract documents
• Working knowledge of project budgets, financial analysis, advanced excel skills with a meticulous attention to detail.

Preferred:

• MBA Preferred
• Experience in the CRO industry

Competencies:

• Working knowledge of the life cycle of a project with a solid foundation of how the changes in assumptions impact the costings/budget and financial impact at each stage of the clinical trial.
• Strong Excel/Microsoft Office skills and ability to thrive in a multi-tasking environment.
• Strong financial skills combined with an attention and appreciation to detail.
• High energy and enthusiasm with a strong commitment to exceeding expectations.
• Flexibility and willingness to work on multiple assignments of varying tasks with personnel throughout the organization.
• Ability to learn quickly. Good oral and written communication & interpersonal skills with the ability to connect and build relationships with management and others throughout the organization.
• Exhibits self-motivation and is able to work and plan independently as well as in a team environment.
• Team player with a desire to be an active, long-term participant in the growth of the company.

Travel required

• Travel will be minimal.

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Precision Medicine Group is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

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