Capacity Planner

The Storytelling Company; Berlin; Hybrid; EUR 55.000 - 75.000; Vollzeit

Zusammenfassung

A leading creative agency in Berlin is seeking a proactive Resource Capacity Planner to optimize resource allocation and manage planning processes. You will collaborate with project teams to ensure accuracy in resource management, conducting forecasting and mitigating risks. The ideal candidate has at least 5 years of planning experience, strong analytical skills, and proficiency in FLOAT. This hybrid role offers a supportive environment, competitive salary, and opportunities for growth.

Leistungen

Competitive salary

Annual performance-based bonuses

26 vacation days + 1 company holiday

Compensation for remote work

Support for professional growth

Qualifikationen

• 5 years of experience in Resource Planning or similar operational planning roles.
• Proven track record in resource capacity planning.
• Fluency in English and experience working in an international environment.

Aufgaben

• Develop and manage resource capacity planning process.
• Implement validation processes for resource allocation.
• Oversee weekly resource reporting for leadership.

Kenntnisse

Analytical skills

Problem-solving skills

Resource planning

Communication skills

Gantt-based planning tools

Collaboration

Tools

FLOAT

Jobbeschreibung

Your mission

Are you a proactive and detail-oriented Resource Capacity Planner with a natural drive for optimizing resource allocation and project execution? Do you thrive in an equally creative and structured project-based environment where your ideas and expertise directly contribute to operational efficiency? If your response to fast-moving deadlines, multidisciplinary team, and shifting priorities is clarity, organisation, and smart forecasting, we'd love to hear from you.

You will work as a staff function reporting directly to the Director of Project Management ensuring transparency, risk control and forward-looking capacity planning across all project teams.

This role requires you to dive into the responsibility for developing, owning and maintaining TSC's resource capacity planning process. We're looking for accuracy, timely coordination and seamless strategies across teams. You'll be based in either our Dutch or German offices while working closely with group staff functions including the COO application and CGO and Business Process Manager across the Netherlands and Germany.

In this role you will :

• Develop and manage TSCs resource capacity planning process balancing strategic oversight and hands‑on execution.
• Plan work based on deliverables where the smallest unit of planning is a half‑day.
• Implement validation processes to identify and mitigate gaps in resource allocation, onboarding, offboarding and invoice milestone tracking.
• Oversee and control weekly resource reporting ensuring accurate and timely input for leadership.
• Produce a weekly capacity plan with a 12‑week forward forecast (based on Project Manager input) as well as a monthly rolling forecast.
• Conduct forecasting focused on billability, identifying upcoming under‑ or over‑capacity risks.
• Proactively identify capacity risks (under‑/over‑staffing) and escalate them through the PM governance structure, providing clear recommendations and scenario options for decision‑making.
• Make informed data‑driven resource suggestions (e.g. internal shifts, freelance capacity, hiring needs).
• Drive process automation and workflow optimization to improve speed, accuracy and usability.
• Act as the primary contact for leadership on all matters related to resource capacity planning.
• Manage and maintain a freelance network ensuring availability, contractual clarity and fast onboarding when needed.

Your profile

• Strong analytical and problem‑solving skills with a structured approach to planning and organization.
• Proven track record in resource capacity planning in a similar role within a creative project‑based or agency‑style environment.
• 5 years of experience in Resource Planning or similar operational planning roles.
• Experience in using FLOAT (required), experience using Gantt‑based planning tools (plus).
• Fluency in English and prior experience working in an international company.
• Strong understanding of project planning and risk management within creative technical delivery workflows.
• Excellent communication and interpersonal skills; able to translate data into clear recommendations for both creative and technical teams.
• Highly organized, able to switch smoothly between tasks while maintaining accuracy across multiple stakeholders and projects.
• A collaborative mindset able to work effectively across teams and departments.
• Ability to manage and coordinate a freelancer pool as part of operational capacity.
• Eligibility to work in the EU and the ability to work from either our Amsterdam, Berlin or Munich office at least 2 days per week.

Why us

• A 40 hour (hybrid) workweek.
• A supportive and creative environment where your input carries weight.
• Opportunities to collaborate across diverse teams and grow professionally.
• A role that offers a strong balance of ownership and collaboration.
• A competitive salary with annual performance‑based bonuses.
• A solid pension plan and travel or public transport allowance.
• 26 vacation days + 1 company holiday.
• Compensation for remote work and phone subscription.
• Fun company events including a legendary yearly summer trip!

About us

Since April 2025 flora & faunavisions GmbH Purple Digital Storytelling planworx GmbH and ProSystems International B.V. have been united as The Storytelling Company. We combine strategy, design and technology to create interactive events, immersive experience centers, stage productions and revolutionary learning environments for international clients and target groups.

We build strong partnerships with our clients to bring their vision to life, crafting each story with care and a deep awareness of its impact on people, brands and the world around us. From the first idea to the last farewell note, from initial pixels to sustainable experiences.

Now tell us what’s your story.

Key Skills

GIS, JAWS, Military Experience, Business Management, Emergency Management, Joint Operations, Production Planning, Relationship Management, Strategic Planning, ERP Systems, Exercise Planning, MRP

Employment Type : Full‑Time

Experience : years

Vacancy : 1