Buyer – Hotel & Expedition

HX Expeditions; Hamburg; Hybride; EUR 55 000 - 75 000; Plein temps

Résumé du poste

HX Expeditions is seeking a Buyer - Hotel & Expedition based in Hamburg to lead operational procurement for all vessels in the global fleet. You will convert requisitions into purchase orders, manage supplier relationships, and optimize stock, pricing and delivery schedules to support hotel and expedition operations.

In this international, hybrid role you will collaborate with stakeholders across functions, negotiate terms, monitor compliance, and drive continuous improvement in procurement

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management or related field (or equivalent experience).
• Experience in procurement, purchasing or supply chain, ideally within hospitality, maritime or expedition environments.
• Proficiency in MS Office including Excel; ability to learn ERP systems quickly.

Responsabilités

• Handle operational procurement for vessels across the fleet and regions globally.
• Own specific procurement categories and delivery regions as needed.
• Convert requisitions into purchase orders and oversee order execution.
• Collaborate with team members and provide cross-functional support to ensure performance.
• Coordinate and support logistics, delivery schedules, and shipment tracking.
• Negotiate prices, terms and conditions and maintain accurate system pricing.
• Develop alternative sourcing strategies to guarantee uninterrupted supply to vessels.
• Build and maintain strong supplier relationships and monitor stock levels and demand forecasts.
• Ensure compliance with procurement policies, quality standards and sustainability guidelines.
• Drive continuous improvement of procurement processes.

Connaissances

Procurement

Logistics

Sourcing

Negotiation

MS Excel

Formation

Bachelor's degree in Business Administration/ Supply Chain Management

Outils

Crunchtime

Description du poste

A bit about the role:

The Buyer - Hotel & Expedition is responsible for the operational procurement of goods and services across all vessels in the global fleet. This role ensures timely, cost-effective, and high-quality supply to support both hotel and expedition operations, working closely with internal stakeholders and suppliers worldwide. Based in Hamburg, the position requires flexibility, ownership, and a proactive, solution-oriented mindset to ensure uninterrupted supply in complex and remote environments.

Key Responsibilities & Deliverables:

• Handle operational procurement for all vessels across the fleet and regions globally, ensuring continuous supply and smooth operations
• Take ownership of specific procurement categories (e.g., Food, Beverage and Consumables or Durables, Equipment and Expedition Items) and selected delivery regions while remaining flexible to support other categories as required
• Convert requisitions into purchase orders and oversee order execution
• Collaborate closely with team members, providing cross-functional support and backup to ensure overall team performance
• Coordinate and support logistical arrangements, including delivery schedules, shipment tracking, and resolving supply chain challenges
• Negotiate prices, terms, and conditions and maintain accurate system pricing
• Demonstrate a proactive and solution-oriented mindset by developing alternative sourcing strategies to guarantee uninterrupted supply to vessels at all times
• Build and maintain strong relationships with suppliers
• Monitor stock levels, demand forecasts, and consumption patterns to optimize purchasing
• Ensure compliance with procurement policies, quality standards, and sustainability guidelines
• Drive continuous improvement of procurement processes
• Act as a "voice of reason", providing balanced and well-informed input on implementations and decisions
• Contribute to broader team and business priorities as needed.
• Thinks sustainably and brings this mindset to their team and partners
• Champions the HX Spirits

Requirements:

• Fluency in English is required
• Experience in maritime, expedition, or cruise industry is beneficial but not required
• Degree in Business Administration, Supply Chain Management, or a related field (or equivalent experience)
• Previous experience in procurement, purchasing, or supply chain, ideally within hospitality, maritime, or expedition environments
• Experience in international logistics and ERP systems (e.g. Crunchtime)
• Willingness to travel globally if required
• Tech-forward and adaptable, with a proven ability to quickly learn new systems
• Proficiency in MS Office applications including Outlook, PowerPoint, Word, and Excel
• Experience working in a multi-national organisation with a global guest mix

Key Personal Attributes/Behavioural Competencies:

• Safety and Compliance minded for yourself and others
• High degree of personal integrity and honesty
• Excited to work in a hybrid work environment to leverage time in person with colleagues across the business
• Passionate about inclusion and belonging. You take pride in bringing people and different perspectives together to promote a diverse and inclusive workplace
• Ability to manage execution and competing demands
• Ability to adapt to change in a positive, productive manner
• Strong negotiation, communication, and stakeholder management skills
• High level of ownership, flexibility, and teamwork
• Ability to balance cost, quality, service, and risk in decision-making
• Strong analytical and financial understanding
• Proactive, solution-oriented mindset with strong problem-solving skills
• Ability to work effectively in a fast-paced, international environment
• Strong drive to achieve and exceed targets, demonstrating passion for service delivery and continuous improvement in procurement processes
• Strong organisational and planning skills
• Strong relationship-building skills with internal and external stakeholders