Business Assistant (all genders) - part-time

Aumni; Frankfurt; On-site; EUR 22,000 - 29,000; Part time

Job summary

J.P. Morgan's Corporate & Investment Bank Operations seeks an internal Operations Assistant to provide high-level administrative support in a fast-paced environment from Frankfurt.

You will manage calendars, coordinate travel, prepare briefings, and assist with leadership initiatives alongside another assistant. The role emphasizes confidentiality, proactive problem-solving, and cross-functional collaboration with executive leadership.

Qualifications

• Proven experience in an executive-level admin or operations role.
• Fluent in German and English (written and spoken).
• Strong organizational skills with the ability to manage multiple priorities.
• High level of discretion and professionalism with confidential information.
• Excellent communication and interpersonal skills.

Responsibilities

• Own and prioritize Senior Management’s diary, schedule meetings, and prepare briefing materials.
• Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.
• Organize leadership meetings, prepare agendas, take minutes, and track action items.
• Screen and manage emails, calls, and correspondence with discretion and professionalism.
• Draft, format, and proofread reports, presentations, and internal communications.
• Identify and implement improvements to administrative workflows and operational efficiency.
• Manage sensitive data with the highest level of integrity and confidentiality.
• Liaise with internal CIB teams and external partners to support leadership initiatives.
• Process expense reports, track budgets, and ensure compliance with company policies.
• Assist with ad hoc projects and strategic initiatives as directed by Senior Management.
• Coordinate tasks, share coverage, and ensure seamless support across the executive office.

Skills

Executive support

Calendar management

Travel coordination

Discretion & confidentiality

Communication skills

Bilingual German/English

Tools

Microsoft Office

Job description

Your work in partnership with Senior Management in Corporate & Investment Bank (CIB) Operations supports the delivery of key business objectives. As an internal Operations Assistant, you will enable seamless execution of strategic priorities through proactive coordination and trusted support. This role offers a unique opportunity to deepen your impact within the organization while working closely with executive leadership.

As a Business Assistant within our CIB Operations team, you will provide high-level administrative and operational support in a fast-paced environment. You will manage complex calendars, coordinate travel, and ensure smooth day-to-day operations in close collaboration with another assistant. Your work directly contributes to leadership effectiveness by anticipating needs, streamlining processes, and maintaining confidentiality. This 19-hour-per-week role is ideal for someone seeking greater responsibility while continuing to grow within the company.

Job responsibilities

• Own and prioritize Senior Management’s diary, schedule meetings, and prepare briefing materials.
• Arrange domestic and international travel, including itineraries, accommodations, and ground transportation.
• Organize leadership meetings, prepare agendas, take minutes, and track action items.
• Screen and manage emails, calls, and correspondence with discretion and professionalism.
• Draft, format, and proofread reports, presentations, and internal communications.
• Identify and implement improvements to administrative workflows and operational efficiency.
• Manage sensitive data with the highest level of integrity and confidentiality.
• Liaise with internal CIB teams and external partners to support leadership initiatives.
• Process expense reports, track budgets, and ensure compliance with company policies.
• Assist with ad hoc projects and strategic initiatives as directed by Senior Management.
• Coordinate tasks, share coverage, and ensure seamless support across the executive office.

Required qualifications, capabilities, and skills

• Fluent in German and English (written and spoken).
• Proven experience in an administrative or operations support role at an executive level.
• Strong organizational skills with the ability to manage multiple priorities.
• High level of discretion and professionalism when handling confidential information.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and anticipate leadership needs.
• Strong attention to detail and commitment to accuracy.
• Internal company knowledge and established cross-functional relationships.
• Flexibility to adapt to changing priorities in a dynamic environment.
• Commitment to a 19-hour weekly schedule with occasional flexibility as needed.

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

J.P. Morgan’s Commercial & Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Support our Operations team on a 19-hour-per-week basis, partnering with a fellow assistant to drive efficiency and business objectives.