Bookings Officer

University of Oxford; Deutschland; Hybrid; EUR 30.000 - 42.000; Vollzeit

Benefits dieser Stelle

Pension scheme

38 days annual leave

Childcare services

Family leave schemes

Cycle loan

Bus travel discounts

Season Ticket loans

Zusammenfassung

University of Oxford’s Faculty of Medieval and Modern Languages invites applications for a role to run the day-to-day room booking service and support timetabling and events across teaching, meetings and the Taylor Institution site. You will manage a busy operation, ensuring spaces are planned smoothly and efficiently.

The role requires excellent attention to detail, strong organisational and communication skills, and the ability to work collaboratively with academic colleagues and Schwarzman

Qualifikationen

• Excellent attention to detail and strong organisational skills.
• Confident, tactful and effective communication to support colleagues through operational processes.
• Ability to work collaboratively and solve practical challenges in a busy academic environment.

Aufgaben

• Take ownership of the busy room booking service (teaching, events and meetings; 9,000+ bookings per year).
• Contribute to the development and refinement of timetabling processes.
• Support event planning and coordinate with colleagues at the Taylor Institution.
• Ensure smooth planning and efficient operation of teaching spaces through effective collaboration.

Jobbeschreibung

This is an exciting opportunity to play a key role in the day-to-day operation of the Faculty of Medieval and Modern Languages, taking ownership of a busy and varied room booking service covering more than 9,000 bookings each year for teaching, events and meetings. As the successful candidate, you will be at the heart of the Faculty's operational activity, ensuring that teaching and events are planned smoothly and effectively. You will work closely with academic colleagues and central Schwarzman teams, building strong and collaborative relationships across the University. The role also offers the opportunity to contribute to the ongoing development of the Faculty's timetabling processes, helping to refine and streamline how we plan and manage our teaching spaces. Alongside room bookings and timetabling, you will support event planning and work closely with colleagues at the Faculty's second site, the Taylor Institution. We are looking for someone who combines excellent attention to detail and strong organisational skills with the confidence, tact and communication skills needed to support colleagues through operational processes and procedures. If you enjoy working collaboratively, solving practical challenges and making a real difference to the smooth running of a busy academic environment, we would love to hear from you.
Faculty of Medieval and Modern Languages, The Stephen A. Schwarzman Centre, Radcliffe Observatory Quarter, Woodstock Road, Oxford, OX2 6GG
As an employer, we genuinely care about our employees' well being and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days annual leave (pro-rata for part time jobs)
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

This role offers a flexibility of hybrid working with a mixture of on-site and remote working possible. The usual on-site presence for departmental staff is 3 days per week.