Back Office (M/F/D) - Operations & Finance Manager Munich

Forrs Gmbh; München; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Bike leasing

EGYM Wellpass

Deutschlandticket

Team events

Networking events

Job summary

FORRS seeks a Back Office (M/F/D) Operations & Finance Manager to oversee finances, contract administration and office operations. You will manage client and supplier invoices, KYC, NDAs, employee benefits and event support, while improving internal processes in a dynamic, international consulting environment.

Fluent German is required, with a completed business administration qualification or degree. The role offers diverse responsibilities and opportunities to optimize workflows within a

Qualifications

• Fluent German, both written and spoken.
• Experience in finance, contracts administration or office operations is desirable.
• Organised, reliable and discreet with confidential information.

Responsibilities

• Preparing and following up on client invoices and monitoring incoming payments.
• Processing supplier invoices and travel expense claims.
• Managing KYC processes for clients.
• Corresponding with public authorities on administrative matters and following up on issues.
• Structuring and documenting internal processes and supporting improvements.
• Managing and filing contracts including drafting NDAs and reviewing external contracts.
• Administering employee benefits and coordinating A1 applications and EasyGov filings for Switzerland.
• Organising day-to-day office operations, welcoming visitors, and handling mail and parcel shipments.
• Providing operational support for internal events and trade fairs.

Skills

German language

Education

Vocational qualification in business/administration

Degree in business administration

Job description

Back Office (M/F/D) Operations & Finance Manager

FORRS employees form a team of independently thinking personalities. Everyone counts, and everyone contributes to realizing sustainable solutions for our client's complex challenges. We see ourselves as a young and dynamic consulting organization with a high level of industry expertise and a flat hierarchy. Our clients include banks, asset managers, and energy and commodity trading companies. We love to identify optimization potentials along the entire process chain, from trading, risk management to settlement, to show possible solutions, and to take responsibility for the implementation. We work highly professionally and are ambitious. And that is why we need you and your know-how.

Finance & Administration

Preparing and following up on client invoices, including monitoring incoming payments.

Processing supplier invoices and travel expense claims.

Managing KYC processes for clients.

Corresponding independently with public authorities and other external organisations on administrative matters and following up on outstanding issues.

Structuring and documenting internal processes and supporting their improvement.

Contracts & HR Administration

Managing and filing contracts, including drafting and reviewing non-disclosure agreements (NDAs).

Reviewing contracts from external parties in line with internal guidelines and clarifying outstanding points.

Administering our employee benefits programme, such as BikeLeasing.

Preparing and coordinating A1 certificate applications and handling administrative filings via EasyGov for Switzerland.

Office Management

Organising day-to-day office operations, including purchasing, supplier management and uploading documents to DocuSign.

Welcoming and assisting visitors, and arranging refreshments, catering and room bookings for guests and interviews.

Handling incoming and outgoing mail and organising parcel shipments.

Providing operational support for internal events and trade fairs.

Your Profile

A completed vocational qualification in business or administration, a degree in business administration or a comparable qualification.

Experience in one or more of the areas listed above.

An organised and reliable approach, with care and discretion when handling confidential information.

A strong sense of responsibility, excellent organisational skills and a service-oriented mindset.

Confidence in using standard office software.

Fluent German, both written and spoken.

Our Offer

A varied role spanning finance, contract administration and office operations, with responsibility for the processes you manage

The opportunity to improve internal workflows and put practical ideas into action

Close collaboration with colleagues across FORRS in an international consulting environment, with direct communication and short decision paths

Benefits including bike leasing, EGYM Wellpass, a Deutschlandticket and team and networking events

We highly value curious and motivated individuals who can work independently and as part of a team. As a consulting organization, FORRS is constantly evolving with the evolution of all our team members as our foundation. Our client assignments will challenge you, and our experienced consulting team will actively support you so that you master significant challenges contributing to your personal development.