Associate Manager, Operations, Governance, AI Enablement

Jobtailor; Deutschland; Vor Ort; EUR 60.000 - 90.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a Governance & AI Operations Coordinator to support implementation, governance, and AI integration across the Allstate Foundation and Social Impact portfolio. You will coordinate across operational systems, governance activities, and emerging AI initiatives.

You will liaison with corporate finance, prepare Trustee and Grant Committee materials, track milestones, and help streamline processes while ensuring timely reporting.

Qualifikationen

• Experience supporting work in a fast-paced, cross-functional environment.
• Strong organizational skills and ability to manage multiple workstreams.
• Experience coordinating projects, timelines and deliverables across stakeholders.
• Clear and professional communication skills.
• Ability to execute defined responsibilities while exercising sound judgment and escalation when needed.
• Comfort learning and applying new tools, including AI-enabled solutions.
• Proficiency in Microsoft Office and familiarity with operational or tracking systems.
• High proficiency in grants management software and processes, Power BI and other operational technology tools.
• Proficiency in analyzing and using data to make informed recommendations and decisions.
• Willingness to travel 10–15% for meetings, convenings and events.

Aufgaben

• Support operational implementation, governance processes, and AI integration across the Allstate Foundation and Social impact team’s portfolio.
• Manage coordination across operational systems, governance activities, and emerging AI initiatives.
• Partner with corporate finance and accounting teams as liaison for the team and ensure information flow.
• Coordinate planning and execution of Trustee and Grant Committee meetings, including materials and communications.
• Manage workback timelines to ensure on-time deliverables across the team.
• Support development and assembly of meeting materials in partnership with program leads.
• Maintain organized governance processes, documentation, and tracking.
• Identify opportunities to use AI across the Social Impact team.
• Help manage AI-related projects with internal stakeholders and enterprise technology partners.
• Assist with logistics and execution of AI training and adoption efforts.
• Track AI-related workstreams, milestones, and follow-ups.
• Oversee grantmaking processes, documentation, approvals, and vendor coordination.
• Ensure alignment between governance timelines, program execution and reporting needs.
• Maintain documentation, trackers and systems supporting operations.
• Coordinate with grants systems partners on updates and issue resolution.
• Identify opportunities to streamline recurring processes and support implementation.
• Serve as coordination point with Finance, Corporate Accounting and related partners.
• Ensure accurate and timely flow of financial information between teams.
• Provide feedback to teams managing finances for accuracy and efficiency.
• Support coordination of philanthropic disaster response efforts and giving models and processes.
• Coordinate internal alignment and logistics during response efforts.

Kenntnisse

Cross-functional experience

Organization skills

Communication skills

AI tools familiarity

Power BI

Data analysis

Willingness to travel

Tools

Grants management software

Operational technology tools

Microsoft Office

Jobbeschreibung

Responsibilities

• Support operational implementation, governance processes, and AI integration across the Allstate Foundation and Social impact team’s portfolio
• Manage core coordination and execution across operational systems, governance activities, and emerging AI initiatives
• Partner closely with corporate finance and accounting teams, serving as a liaison for the team and ensuring strong coordination, alignment and information flow
• Provide support to team leadership to coordinate planning and execution of Trustee and Grant Committee meetings, including schedules, materials and communications
• Manage workback timelines to ensure deliverables are completed on time and aligned across the team
• Support development and assembly of meeting materials in partnership with program leads and leadership
• Maintain organized governance processes, documentation, and tracking
• Support identification and coordination of opportunities to use AI across the Social Impact team
• Help manage AI-related projects, including coordination with internal stakeholders and enterprise technology partners
• Assist with logistics and execution of AI training and adoption efforts in partnership with team leadership
• Track AI-related workstreams, milestones, and follow-ups
• Oversee grantmaking processes across the team, including documentation, approvals, coordination with software vendors and process improvements
• Help ensure alignment between governance timelines, program execution and reporting needs
• Maintain documentation, trackers and systems that support team operations
• Coordinate with operations and grants systems partners on updates and issue resolution
• Identify opportunities to improve or streamline recurring processes and support implementation
• Serve as a point of coordination with departmental Finance team, Corporate Accounting and related partners
• Ensure accurate and timely flow of financial information between teams
• Provide feedback and support to teams managing our finances to ensure accuracy and efficiency of our financial management processes
• Support coordination of the Foundation’s philanthropic disaster response efforts, as determined
• Help execute against established giving models and processes
• Coordinate internal alignment and logistics during response efforts

Requirements

• Experience supporting work in a fast-paced, cross-functional environment
• Strong organizational skills and ability to manage multiple workstreams
• Experience coordinating projects, timelines and deliverables across stakeholders
• Clear and professional communication skills
• Ability to execute defined responsibilities while exercising sound judgment and escalation when needed
• Comfort learning and applying new tools, including AI-enabled solutions
• Proficiency in Microsoft Office and familiarity with operational or tracking systems
• High proficiency in grants management software and processes, Power BI and other operational technology tools
• Proficiency in analyzing and using data to make informed recommendations and decisions
• Willingness to travel 10–15% for meetings, convenings and events

Core Competencies

Demonstrates strong organizational and project coordination skills, with a focus on managing timelines, deliverables, and governance processes. Proficient in grants management software and operational technology tools, with the ability to analyze data for informed decision-making.