AI Incubator Administrative Assistant (all genders), 50–75% (m / w / d) - Max-Planck-Institut f[...]

Max-Planck-Institut für intelligente Systeme; Dortmund; Vor Ort; EUR 40.000 - 50.000; Vollzeit

Zusammenfassung

Ein führendes Forschungsinstitut in Deutschland sucht eine engagierte administrative Assistenz für den AI Inkubator. In dieser Rolle unterstützen Sie die Kommunikation und koordinieren Veranstaltungen innerhalb eines internationalen Teams. Erforderlich sind fließende Deutsch- und Englischkenntnisse (C1-Niveau) sowie eine Qualifikation in Büroorganisation oder Projektkoordination. Flexible Arbeitszeiten sind möglich, die Position ist zunächst auf zwei Jahre befristet.

Leistungen

Flexibles Arbeiten

Internationale und diverse Team

Soziale Leistungen des öffentlichen Dienstes

Qualifikationen

• Relevante Qualifikation in Büroadministration, Projektkoordination oder einem verwandten Bereich.
• Englisch und Deutsch fließend (C1-Niveau).
• Fähigkeit, unabhängig und strukturiert zu arbeiten.

Aufgaben

• Kommunikation zwischen Teilnehmern, Trainern und externen Partnern unterstützen.
• Tägliche administrative Unterstützung für das AI Inkubator Programm.
• Koordinierung von Meetings, Workshops und Trainings.

Kenntnisse

Kommunikationsfähigkeit

Organisationsfähigkeit

Fließend Englisch

Fließend Deutsch (C1)

Interkulturelle Kompetenz

Flexibilität

Teamfähigkeit

Ausbildung

Qualifikation in Büroorganisation oder Projektkoordination

Tools

Standard-Office-Software

Jobbeschreibung

Über uns

The Max Planck Institute for Intelligent Systems (MPI‑IS) is a world-leading research institute in artificial intelligence, machine learning, and robotics, located on two campuses in Stuttgart and Tübingen. The Scientific Coordination Office (SCO) provides support services and manages collaborations, graduate education, and outreach & public engagement, fostering groundbreaking research to positively impact the future.

We are looking for an

AI Incubator Administrative Assistant (all genders), 50–75%

within IMPRS-IS, at MPI-IS Tübingen The International Max Planck Research School for Intelligent Systems (IMPRS‑IS) is one of the world’s leading doctoral programs in the fields of machine learning, robotics, computer vision, and related disciplines. IMPRS‑IS is the docotoral program of Cyber Valley, a research consortium in artificial intelligence and robotics with partners from academia, startups, and industry. To support the implementation of the Cyber Valley AI Incubator, which empowers young researchers to transform their ideas into high-impact projects, we are seeking a motivated and highly organized Administrative Assistant (all genders).

Roles & Responsibilities

• Support communication between participants, trainers, external partners of the AI Incubator series, and various stakeholders from the Cyber Valley ecosystem.


• Assist with communication tasks, including drafting emails, announcements, and updating relevant websites, social media channels, and informational materials.


• Support with the tendering process for hiring external trainers.


• Provide day-to-day administrative and organizational support for the AI Incubator and related IMPRS-IS events.


• Coordinate meetings, workshops, training sessions, pitch events, and entrepreneurial training modules.


• Maintain documentation, project tracking, and data organization.


• Handle travel arrangements, reimbursements, and financial documentation.


• Support the creation of presentations and program materials.


• Support with organizational and administrative tasks

Education & Experience

• Relevant qualification in office administration, foreign language assistance, project coordination, or a related field.


• Proficiency in standard office software; willingness to learn new digital tools and platforms.


• Fluency in English and German (C1 level or above), with excellent communication skills.


• Ability to work independently, reliably, and in a structured manner.


• Additional languages and experience in research institutions, higher education, innovation programs, or international environments are an advantage.


• Friendly, confident demeanor and strong intercultural competence.


• Commitment to providing high-quality service and strong problem-solving skills.


• Flexibility to adapt to changing priorities, deadlines, and program needs.


• Ability to represent the institute in a professional and welcoming manner.


• Background in entrepreneurship and startup support is beneficial.

Our offer You will join a friendly, motivated, international, and diverse team. Your primary place of work will be Tübingen. We offer flexible working hours, the possibility of mobile working, and many other benefits.

Based on your qualifications and previous professional experience, a salary of up to EG 8 (TVöD Bund) is possible according to the Public Service Wage Agreement. All social benefits of the public service apply. The position is initially limited to two years, with the possibility of extension.

The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and encourages applications from such qualified individuals. At MPI‑IS, we celebrate diversity. We deeply believe that bringing together diversity of thoughts, perspectives and backgrounds is key to advancing science. We look for many different skills and abilities. So, even if you don’t think you quite meet all of the skills listed or tick all the boxes, we’d still love to hear from you.

Application To apply, please include a cover letter, your CV, and letters of recommendation in your application. Please upload all documents as one PDF file using our application system.

If you prefer to send a hard-copy application, you may do so. Please send it to :

Dr. Leila Masri

Max Planck Institute for Intelligent Systems

Max-Planck-Ring 4

72076 Tübingen

Germany

The position is available at the earliest convenience and will remain open until filled. Preference will be given to applications received by January 15, 2026.

Any questions regarding the position should be directed to Dr. Leila Masri at (Inhalt entfernt).

Apply now