Administrative Support Assistant (CYS) (Developmental) NF-02/03 at Euro Staffs

Euro Staffs; Stuttgart; Vor Ort; EUR 20.000 - 24.000; Vollzeit

Zusammenfassung

Euro Staffs in Stuttgart is seeking an Administrative Support Assistant (NF-02/03) for a full-time, on-site position. The role focuses on welcoming visitors, handling calls, and maintaining records within a busy development center.

The successful candidate will perform clerical tasks, use Microsoft Office daily, and support day-to-day operations while complying with pre-employment checks and health requirements.

Qualifikationen

• Experience in an office setting with clerical procedures and professional communication.
• Proficiency in Microsoft Office; ability to maintain records and manage files.
• Background checks and safety screenings may be required.

Aufgaben

• Greet and assist visitors in a courteous, professional manner.
• Answer telephones, route inquiries, and direct to appropriate staff.
• Sign-in and monitor entry to the program; manage waiting lists and enrollments.
• Maintain daily activity records and basic correspondence using CYMS or similar systems.
• Provide general administrative support including mail, copying, and documentation.

Kenntnisse

Customer service

Microsoft Office

Data entry

Communication

Tools

Microsoft Office Suite

Jobbeschreibung

Apply for Administrative Support Assistant (CYS) (Developmental) NF-02/03 at Euro Staffs in Stuttgart, BW, DE. This Full time on site position offers great opportunities for career growth.

Summary This position is located at Panzer Child Development Center, Stuttgart, Germany.

Morale Welfare and Recreation (MWR) Child and Youth Services (CYS) Employee Childcare Fee applicable to employees working at least 15 hours per week: First Child: 100% childcare fee discount (all CYS employees) Second and Subsequent Child: 25% childcare fee discount (all CYS employees)

Incentives and Bonuses: Incentives and bonuses will not be paid. Learn more about this agency

This job is open to The public U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency: United States (U.S.) Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. territory for three (3) or more continuous years immediately preceding the start of Federal affiliation.

Duties

• Receives children, youth, parents, and other visitors in a courteous and professional manner.
• Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility.
• Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database.
• Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events.
• Coordinates vacancies and reservations for the hourly care program as required.

Requirements

• Conditions of employment
  Direct Deposit and Social Security Card is required.
• Meet qualification/eligibility/background requirements for this position.
• A one-year probationary period may be required.
• Satisfactory completion of pre-employment background checks in accordance with AR 215-3, 2-15.m., and a Child Care Tier 1 background investigation is required.
• Must have current health assessment which documents good mental and physical health, freedom from communicable disease, and immunizations in accordance with current Army and DoD policy including annual influenza vaccinations.
• Successful completion of annual training requirements within the prescribed time frame and demonstrated on the job competence is required.
• May be subject to irregular hours, evening and or weekends.
• Travel to on and off post locations required.

NF-02 Qualifications

• Experience working in an office setting which demonstrates skill in applying administrative and clerical procedures; customer service concepts; and communication techniques in a professional environment.
• Experience using office automation to prepare documents, manage files, and maintain records.
• Must have experience in using applications such as Microsoft Office (i.e., Word, Excel, Power Point, and Outlook).

NF-03 Qualifications

• Experience working in a professional office setting which required administrative and clerical skill in managing filing systems and maintaining documents, such as attendance records and official correspondence.
• Must possess experience demonstrating customer service and business communication skills.
• Must possess a demonstrated knowledge of correct grammar and composition techniques needed to accurately prepare written material from a variety of sources.
• Must possess demonstrated proficiency in using computers for various applications to include Microsoft Office Suite (i.e., Windows, Word, Power Point, Excel, and Outlook).
• Experience entering and maintaining information into automated databases.
• At least 1 year experience equivalent to the next lower grade level NF-02.

Highly Preferred

• Highly qualified candidates will possess experience utilizing automated systems for childcare operations. The experience and knowledge listed above MUST be reflected on your resume to be considered a Highly Preferred candidate.
• Applicants that possess the highly qualified criteria may be sent first for consideration.
• Additional certificates will be sent at managements request.

Education

This job does not have an education qualification requirement.

Area of Consideration

• Military Spouse Preference (MSP), Family Member Preference (FMP), and Involuntarily Separated Military Preference (ISMP) Preference eligible candidates are included in the area of consideration.
• U.S. citizens overseas under ordinarily resident status are not eligible for appointment under the Status of Forces Agreement.
• In NATO countries, employment under U.S. conditions is restricted by the NATO SOFA to individuals who are nationals of a NATO country. These individuals may not be employed under U.S. employment conditions in the country of their citizenship.

PCS Costs

Payment of Permanent Change of Station (PCS) costs are not authorized based on a determination that a PCS move is not in the Government's interest.

Allowances and Differentials

• This job is part of a pay-banded system. Sunday premium pay for regularly scheduled employees and night differential pay may be authorized by the Garrison Commander.
• Foreign overseas allowances, Post Allowance, and differentials may be paid.
• Employment overseas provides a lot of additional benefits and entitlements.

Healthcare Access and Availability

• Applicants must comply with the Exceptional Family Member Program. For more information, go to https://www.militaryonesource.mil/special-needs/efmp/.
• If an employee brings a child to an overseas location and that child is entitled to attend a DoD school on a space-required basis in accordance with DoDEA Regulation 1342.13, the DoDEA and the Military Department responsible for providing related services will ensure that the child, if eligible for special education, receives a free appropriate public education, including related services pursuant to DoDI 1342.12 and DoDM 1342.12.
• If an employee brings an infant or toddler (up to 3 years of age) to an overseas location, and that infant or toddler, but for the child's age, is entitled to attend the DoDEA on a space-required basis in accordance with DoDEA Regulation 1342.13, then the Military Department responsible for Early Intervention Services (EIS) will provide the infant or toddler with the required EIS in accordance with the eligibility criteria consistent with DoDI1342.12 and DoDM 1342.12.
• Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care.
• Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.

Benefits

• Regular full-time and part-time employees are eligible for enrollment in health and life insurance, participation in 401k and retirement plans, and paid personal time off and federal holidays.
• NAF flexible employees, working in the United States or a U.S. citizen or spouse or child of a U.S. citizen working for a NAFI in a foreign area, are eligible to participate in the NAF 401(k) plan.
• Some flexible employees may also be eligible to receive health insurance.
• As an Army NAF employee, you'll have access to some on-base facilities, including fitness centers, libraries, and many other amenities.
• Many employees have opportunities for professional development, including training, education, and certification programs to help towards career advancement.

Work Site Options

Telework eligible No Remote job No Relocation expenses reimbursed

Salary

No Salary $17.82 - $20.12 per hour. The rate of pay for the NF-02 will be $17.82- $18.17 per hour, the NF-03 will be $37,973- $42,000 ($18.20-$20.12) per year.

Pay Scale & Grade

NF 2 - 3 Promotion potential 3. Learn more about pay scale and grade. Pay scale and grade determines the salary of the job.

Work Schedule

Part-time - This is a Regular Part-Time position with a minimum work week of 20 hours and eligible for benefits.

Travel Required

• Occasional travel - You may be expected to travel for this position.

Appointment Type

Permanent

Security Clearance

Not Required

Background Check Type

Suitability/Fitness financial disclosure required No. Some jobs require financial disclosure to identify conflicts of interests.

Announcement Number

Announcement number C2SCNAFCY-26-13034292 Control number 880250600