Administrative Specialist and Executive Support

AIRNA Corporation, Inc.; Tübingen; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Benefits dieser Stelle

One-year limited contract

International collaboration (Germany–U

Biotech startup environment

Zusammenfassung

AIRNA Bio Germany GmbH is seeking an Administrative Specialist and Executive Support to provide high-level administrative, operational, and HR assistance to the local management team in Tübingen. The role acts as a coordination hub across Germany and the US, handling calendars, travel logistics, purchasing, reporting, and HR processes.

The ideal candidate will be highly organized, discreet, and proactive, supporting onboarding, GDPR-compliant records, time-tracking via TimeButler, and

Qualifikationen

• Bachelor’s degree or equivalent professional experience.
• Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint).
• Experience with HRIS and time-tracking systems (TimeButler experience is a plus).
• Fluent German and English (written and spoken) strongly preferred.

Aufgaben

• Provide administrative, operational, and HR support to local management.
• Manage calendars, travel, and logistics across Germany/US time zones.
• Coordinate HR processes, onboarding, offboarding, and GDPR-compliant records.
• Support recruitment coordination and HR reporting.
• Foster ONE AIRNA culture and cross-functional collaboration.
• Organize team events and manage office operations.

Kenntnisse

Fluent German

Fluent English

Ausbildung

Bachelor’s degree or equivalent

Tools

Microsoft Office

HRIS

TimeButler

SharePoint

Jobbeschreibung

Administrative Specialist and Executive Support

COMPANY OVERVIEW

AIRNA is a biotechnology company with a mission to be the leading RNA editing company delivering precision therapies to patients with rare and common diseases.

AIRNA is harnessing advances in genetics to develop transformative RNA-editing medicines that improve human health. Our proprietary platform is based on groundbreaking research by pioneers of the field and company co-founders Thorsten Stafforst (University of Tübingen) and Jin Billy Li (Stanford University) and enables optimal potency, safety, and delivery. AIRNA is advancing a robust pipeline of therapeutic candidates that are designed to provide functional cures for severe or chronic diseases by repairing harmful genetic variants or introducing beneficial variants promote optimal health.

AIRNA has raised $245 million in financing from a world-class syndicate of investors including Arch Venture Partners, Forbion, Venrock Healthcare Capital Partners, RTW Investments, Nextech Invest, and ND Capital. We value teamwork, resilience, excellence, human, and health, and have a diverse team at both our headquarters in Cambridge, MA and our research operations in Tübingen, Germany.

AIRNA Bio Germany GmbH is seeking a highly motivated and collaborative Executive Assistant.

JOB DESCRIPTION

The Administrative Specialist & Executive Support role provides high-level administrative, operational, and HR support to the local management team, ensuring the efficient and professional operation of the AIRNA Tübingen site.

This position serves as a key coordination hub across Germany and the US, supporting leadership in calendar and meeting management, travel logistics, purchasing, reporting, and selected human resources processes.

The successful candidate will bring strong organizational capabilities, discretion, and a proactive mindset to support a fast-growing, international biotech environment.

THE IDEAL CANDIDATE

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a dynamic, fast-paced environment. The individual demonstrates strong communication and stakeholder management skills and builds effective cross-functional relationships across Germany and the US, actively fostering the ONE AIRNA culture.

A high level of professionalism, service orientation, and confidentiality is essential. The candidate thrives in a hands-on role and proactively identifies opportunities to improve administrative and HR workflows.

KEY RESPONSIBILITIES

• Executive & Administrative Support to the local leadership team.
• Manage complex calendars, schedule meetings, and coordinate logistics across time zones (Germany/US).
• Coordinate domestic and international travel arrangements, including visas where applicable.
• Track and manage key organizational data (budgets, travel spend, equipment inventories).
• Support internal communication and document management.
• Welcome visitors and coordinate onsite meeting logistics.
• Office & Operations Coordination.
• Organize team events (all-hands meetings, offsites, workshops, celebrations).
• Identify and implement process improvements to enhance operational efficiency.
• Give support as local HR administrative liaison for the Tübingen site.
• Support onboarding and offboarding processes, including:
  • Maintain and update employee records in compliance with GDPR and company policies.
  • Administer and support TimeButler time-tracking and absence management.
  • Coordinate with US HR and external German HR/payroll providers.
• Support recruitment coordination, including:
  • Assist with HR reporting and personnel data tracking.
  • Support implementation of HR policies, trainings, and employee communications.
• Foster and model the ONE AIRNA culture.
• Build strong working relationships across functions and geographies.
• Perform responsibilities with tact, diplomacy, and high discretion.

PREFERRED EXPERIENCE

Relevant experience in executive assistance, office management, or HR administration. Experience supporting senior leadership in an international environment. Prior exposure to HR processes in Germany (highly desirable). Experience in a fast-paced biotech or life sciences start-up. Background supporting globally distributed teams (US/EU).

QUALIFICATIONS

• Bachelor’s degree or equivalent professional experience.
• Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, SharePoint).
• Experience with HRIS and time-tracking systems (TimeButler experience is a plus).
• Fluent German and English (written and spoken) strongly preferred.

OUR OFFER

• An exciting role in a high-impact RNA therapeutics environment.
• Opportunity to contribute to the development of next-generation medicines.
• Work within a fast-growing biotech that values innovation and scientific excellence.
• Collaboration with a diverse, international team.
• Exposure to cross-Atlantic collaboration (Germany–US).
• This role will be offered as a one-year limited contract