Administrative Assistant, StopEACOP Campaign

350.org; Deutschland; Hybrid; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

An environmental organization is seeking an Administrative Assistant to support the StopEACOP Coalition. The role involves grant administration, project tracking, and supporting team logistics. Ideal candidates have strong coordination skills and experience in community organizing. Excellent communication and organizational skills are required, along with proficiency in office software. This is a full-time, remote position with the possibility of international travel for workshops and actions.

Qualifikationen

• 1-3 years in coalition/NGO/community organising with strong administrative coordination.
• Familiarity with grant or subgrant administration and compliance tracking.
• Experience in organising meetings, events, or conferences.

Aufgaben

• Provide administrative support for the StopEACOP Coalition.
• Prepare and organize documents for grants and track deliverables.
• Liaise with the Operations Team on payments and basic paperwork.

Kenntnisse

Coordination skills

Written and verbal communication

Organizational skills

Problem-solving abilities

Fluency in English

Tools

Project management tools

Office software

Jobbeschreibung

About 350.org

350’s mission is to keep carbon in our atmosphere to a safe level, below 350 parts per million. We do this by mobilizing ordinary people to campaign for universal access to clean energy and an end to fossil fuels. Our campaigns are rooted in local organizing, so that while achieving measurable reductions in fossil fuel emissions, we also build the power and potential of the climate movement for yet more impact to come.

350.org is an equal opportunity employer. 350.org strives to be an inclusive and collaborative group of people who bring a variety of approaches to the work we do. We’re committed to the principles of justice, and we try to build a safe workplace where everyone is treated fairly and enjoys working together. We value new perspectives, ideas of all sorts, and different ways of working. Diverse perspectives and experiences improve the way 350.org carries out our work – including what we decide to work on and how creatively/effectively we do that. We do our best to make staff positions accessible to all potential team members, regardless of race, national origin, ethnicity, age, disability, assigned gender, gender expression or identity, sexual orientation or identity, religion or creed, veteran status, marital or parental status, and genetic information. We also strive to include team members in communities most impacted by climate change or impacted by other kinds of environmental, social, and economic injustice.

About Administrative Assistant, StopEACOP Campaign

This role is to provide administrative programme support to The StopEACOP Coalition to enable it to run smoothly. The incumbent will support the activities and subgranting cycle of the Stop EACOP Coalition, and provide programmatic and coordination support to its Working Groups (WGs). The role also entails monitoring and keeping internal reporting on track to help uphold the duty of care and safeguarding of members.

Other key responsibilities include providing support for the team in running projects as well as tracking budgets and key deliverables.

Core Responsibilities

• Small grant administration: Prepare and organize documents for grants (checklists, simple due diligence, draft agreements using templates).
• Tracking deliverables and timelines.
• Support implementation of partner projects in line with coalition strategic priorities and shifts.
• Liaise with the 350 Operations Team on payments and basic paperwork.

• Schedule and help organize Working Group meetings (send invites, simple agendas, notes, action lists).
• Support basic logistics for actions, training, and events (bookings, lists, follow-ups).

• Keep a simple tracker/dashboard of activities, outcomes-in-progress, and grant milestones.
• Contribute to monthly coalition members’ briefings.

• Use our checklists for travel, events, and media use (consent, data protection).
• Log incidents or concerns and alert the relevant Working Group, Steering Committee, and Senior Coordinator when needed.
• Support the Steering Committee to implement best practice, security, and safety protocols across all levels of coalition communications and organising.
• Other duties as assigned.

Required Qualifications

• 1-3 years in coalition/NGO/community organising with strong administrative coordination across multiple stakeholders.
• Familiarity with grant or subgrant administration, contracting, compliance tracking, and tidy record-keeping.
• Strong coordination skills: meetings, notes, follow-ups, and keeping people on track.
• Able to learn and operate systems for procurement, vendor onboarding, grants/reporting portals in line with guidance from the 350 Operations team to ensure seamless management and disbursement of coalition subgrant funding.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent written and verbal communication skills, with the ability to interact with diverse stakeholders.
• Proficiency in office software and project management tools.
• Strong problem-solving abilities with the ability to think fast on your feet and problem-solve in a proactive approach to challenges.
• Experience in organising meetings, events, or conferences.
• Experience in minute-taking and tracking actions for effective implementation.
• Experience working with cross-cultural and remote teams.
• Excellent fluency in Verbal and written English.
• Familiar with Online communications systems (Zoom, Slack, Google Channels, etc.).
• Strong grounding in solidarity, justice, and related movement values.
• Political awareness of climate justice with its related issues and sensitivity to frontline communities' realities in East Africa.

Desirable

• Experience of working in an international non-profit organisation
• Capacity-building experience with CBOs on basic admin/reporting
• Swahili, French, or other languages spoken in East Africa
• Experience coordinating logistics for actions/trainings/delegations

Working Relationships

• Line manager: Senior Coordinator, StopEACOP
• Close collaborators: Global Operations Team, Campaign and Network Team members in East Africa
• External: Stop EACOP Working Group leads and Steering Committee, community partners/subgrantees, fiscal-host ops/finance, comms lead, legal partners.

Work Environment:

This role is a remote working opportunity in a fast-paced, high-pressure, highly collaborative team culture. Attendance at online and offline climate workshops, forums, or actions will occasionally be required based on geographic location or work capacity needs.

Location:

Kenya (hybrid/remote, local/international travel as needed).

Employment Status:

Full-time (36 hours per week), 9-month fixed-term role (extendable depending on performance and availability of funding)

Desired Start Date: January 1, 2026
Application Deadline: December 8, 2025

This job description is not a contract between the staff and 350.org. 350.org reserves the right to change the job description, in consultation with the StopEACOP Coalition’s Steering Committee, and may request the staff to perform additional duties.