Administrative Assistant (gn) part-time 25h/ week

DKV EURO SERVICE GmbH + Co. KG; Ratingen; Hybrid; EUR 18.000 - 24.000; Teilzeit

Zusammenfassung

DKV Mobility is seeking an Administrative Assistant (gn) part-time 25h/week to support executive assistants with daily tasks, travel arrangements, and project support in a multinational corporate setting. You will manage calendars, correspondence, and travel expenses while ensuring discretion and professionalism in a dynamic environment.

The role requires a commercial apprenticeship, strong MS Office skills, English proficiency, and the ability to coordinate meetings and handle sensitive

Qualifikationen

• Commercial apprenticeship completed.
• Proficient in MS Office and modern communication tools; strong written and spoken English.

Aufgaben

• Assist Executive Assistants with daily administrative tasks: appointment scheduling, calendar management and follow-up tracking.
• Provide administrative support for projects and procurement processes; handle correspondence per guidelines with confidentiality.
• Organize and book business travel; prepare and review travel expense reports.
• Plan, coordinate and prioritize meetings; ensure professional preparation and follow-up of activities.
• Serve as interface between executive management and departments; welcome visitors and guests.
• Provide cover for Executive Assistants to the CEO, CFO & CTO during vacations or sickness.

Kenntnisse

Organizational skills

Communication

Ausbildung

Commercial apprenticeship

Tools

MS Office

Jobbeschreibung

Administrative Assistant (gn) part-time 25h/ week

Your job at DKV Mobility? As part of a leading European B2B platform for on-the-road payment solutions, you will work in an exciting environment. Our tasks are defined by our Purpose: To drive the transition towards an efficient and sustainable future of mobility. We offer you numerous opportunities to help shape the mobility of tomorrow in a dynamic and agile environment. Our approximately 2,700 employees throughout Europe are united by a common passion: to give their best every day for our customers in more than 50 countries. True to our claim: You drive, we care. Become part of our diverse, dedicated and unique team!

What you can expect

• You support the Executive Assistants in their day-to-day business and take on general administrative and secretarial tasks, including appointment scheduling, calendar management, and follow-up tracking.
• You provide administrative support for projects, take on special assignments, and assist with ordering and procurement processes.
• You independently handle correspondence based on provided guidelines and always treat sensitive information with the utmost confidentiality.
• You organize and book business travel and are responsible for preparing and reviewing travel expense reports.
• You plan, coordinate, and prioritize meetings and ensure the professional preparation and follow-up of all meeting activities.
• You act as an interface between executive management and specialist departments and serve as a point of contact for visitors and guests.
• You support the organization of offsites and team events and provide cover for the Executive Assistants to the CEO, CFO & CTOO during vacation or sick leave.

What makes you stand out

• You have successfully completed a commercial apprenticeship and ideally gained experience in an executive board or management office environment.
• You are proficient in using MS Office and modern communication tools and have a good command of written and spoken English.
• You have strong organizational skills, work in a structured manner, and demonstrate a high level of initiative.
• You present yourself with confidence and professionalism and are known for your discretion, trustworthiness, and responsible handling of sensitive information.
• You enjoy communicating and working with people and maintain a service-oriented approach when interacting with internal and external stakeholders.
• You are highly committed, flexible, and capable of managing tasks independently and reliably.
• You independently prepare and coordinate the Managing Director’s international travel activities and handle correspondence within an international business environment.

Regardless of age, gender, origin and sexual identity and orientation.

Severely disabled applicants will be given preference if equally qualified.

Why DKV Mobility? Here are five good reasons...

At DKV Mobility, we are team players - because we are only successful together! #teamofteams You should feel welcome with us from the very beginning!

We've been growing for about 90 years

How we do it? We keep adapting our products and business model to meet changing customer needs. That's how we stay mobile and master every challenge the future holds.

• We offer you comprehensive company health management, parent-child offices (from 2023) and support you in leasing your eBike through our partner Jobrad!

We attach great importance to work-life balance.

• We stand for the compatibility of family and career!
• We offer flexible working hours and family-friendly working time models.
• We rely on a balanced mix of on-site meetings and home office.

We support you in your development

• We offer you optimal conditions to familiarize yourself so that you can quickly find your way around and become a part of the team!
• To further your personal development, we offer you access to a modern learning environment - independent of time and location.
• This way you can also face the challenges of tomorrow!

We are committed to a net-zero future

• After reaching our Green Pledge climate target in 2023 by reducing carbon emissions in our own business operations by 50.4% compared to the base year 2019, we set ourselves ambitious net-zero climate targets.
• The targets have been validated by the Science Based Targets initiative.
• By 2050, DKV Mobility commits to reach net-zero greenhouse gas emissions across the value chain from a 2022 base year.
• You want to take climate action? Follow us on our road to net-zero.

We are a certified employer

• Our employees trust us.
• As an employer, we regularly receive awards from independent institutes, e.g. as Top Employer Germany and as Great Place to Work!