Administrative Assistant - EMEA Finance & Operations

Applied Intuition; Stuttgart; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Applied Intuition is looking for an Administrative Assistant to support EMEA Finance & Operations based in Stuttgart, Germany. In this role, you will manage day-to-day financial administration, including budget tracking and vendor management. The ideal candidate brings at least 2 years of relevant experience, fluency in both English and German, and strong organizational skills. You will help ensure smooth operations across multiple currencies and regulatory environments. This position offers flexibility for occasional remote work.

Qualifikationen

• 2+ years in finance operations, AP, or administrative roles, ideally at a multinational or tech company.
• Experience managing procurement, AP, and vendor relationships across multiple countries.
• Familiarity with multi‑currency payments and VAT requirements across EMEA.

Aufgaben

• Maintain EMEA budget trackers and support monthly variance analysis.
• Own the end‑to‑end EMEA PO process and monitor AP queue.
• Coordinate multi-currency vendor payments and support VAT documentation.

Kenntnisse

Fluency in English and German

Highly organized

Strong in Excel/Google Sheets

Hands‑on mindset

AI affinity and process improvement

Ausbildung

Bachelor's degree in Business, Finance, Accounting, or equivalent

Tools

NetSuite or comparable ERP

Jobbeschreibung

Administrative Assistant – EMEA Finance & Operations

About Applied Intuition

Applied Intuition, Inc. is powering the future of physical AI. Founded in 2017 and now valued at $15 billion, the Silicon Valley company is creating the digital infrastructure needed to bring intelligence to every moving machine on the planet. Applied Intuition services the automotive, defense, trucking, construction, mining and agriculture industries in three core areas: tools and infrastructure, operating systems, and autonomy. Eighteen of the top 20 global automakers, as well as the United States military and its allies, trust the company’s solutions to deliver physical intelligence. Applied Intuition is headquartered in Sunnyvale, California, with offices in Washington, D.C.; San Diego; Ft. Walton Beach, Florida; Ann Arbor, Michigan; London; Stuttgart; Munich; Stockholm; Bangalore; Seoul; and Tokyo. Learn more at applied.co .

We are an in‑office company, and our expectation is that employees primarily work from their Applied Intuition office 5 days a week. However, we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work, starting the day with morning meetings from home before heading to the office, or leaving earlier when needed to accommodate family commitments.

About the role

We are a rapidly scaling, late‑stage startup delivering advanced software platforms and AI‑powered toolchains for the development, testing, validation, and deployment of ADAS (Advanced Driver‑Assistance Systems) and autonomous vehicle systems. As an Administrative Assistant supporting EMEA Finance & Operations, you will be an essential partner to our regional finance and operations teams across Europe, the Middle East, and Africa.

Based in Germany, you will own the day‑to‑day financial administration and operational support functions that keep our EMEA offices running smoothly — including budget tracking, vendor purchase order management, accounts payable oversight, and payment monitoring across all EMEA countries. This is a highly cross‑functional role requiring strong attention to detail, comfort working across multiple currencies and regulatory environments, and the ability to manage competing priorities with professionalism and efficiency.

At Applied Intuition, you will:

• Maintain EMEA budget trackers, reconcile against NetSuite cost centers, and support monthly variance analysis and quarterly forecasts
• Own the end‑to‑end EMEA PO process, including vendor onboarding, approvals, and tracking against delivery milestones
• Monitor the EMEA AP queue end‑to‑end and serve as the primary contact for vendor invoice inquiries through month‑end close
• Coordinate and reconcile multi‑currency vendor payments (EUR, GBP, SEK) with global treasury and support VAT documentation
• Own EMEA shipping operations and accounts (DHL, FedEx), including import/export taxation and cross‑office logistics
• Provide administrative support to the EMEA teams and support office operations for the Germany office

We’re looking for someone who has:

• Bachelor's degree in Business, Finance, Accounting, or equivalent experience
• 2+ years in finance operations, AP, or administrative roles, ideally at a multinational or tech company
• Fluency in English and German
• Hands‑on mindset, comfortable operating from strategy to day‑to‑day execution
• Strong AI affinity and drive to automate and continuously improve processes
• Experience managing procurement, AP, and vendor relationships across multiple countries
• Highly organized, detail‑oriented, and strong in Excel/Google Sheets
• Familiarity with multi‑currency payments and VAT requirements across EMEA
• Proactive, self‑directed, and comfortable in a fast‑paced startup environment

Nice to have:

• Experience with NetSuite or a comparable ERP
• Additional European languages (French, Swedish or other)
• Experience with international shipping operations and import taxation
• Familiarity with withholding tax documentation across EMEA jurisdictions

Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60‑1.4(a), 41 CFR 60‑300.5(a) and 41 CFR 60‑741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws.