Administrative Assistant – Art Industry (M / F / X)

Manpower Luxembourg S.A.; Ralingen; Vor Ort; EUR 30.000 - 45.000; Vollzeit

Zusammenfassung

A leading recruitment agency is seeking an experienced Administrative Assistant to support a renowned artist in Luxembourg City. This role involves managing contracts, invoicing, logistics, and communication with various partners. The successful candidate will demonstrate strong organizational skills, discretion, and the ability to handle urgent matters. Fluency in German and English is required, while French is a plus. Offers a stimulating position in the art industry with attractive compensation.

Leistungen

Versatile and stimulating position

Participation in international projects

Attractive compensation package

Dynamic work environment

Qualifikationen

• Proven experience in administrative assistance or project coordination, preferably in arts or events.
• Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software.
• Language skills: German and English required (French is a plus).

Aufgaben

• Monitor sponsorship and audiovisual contracts.
• Prepare invoices and ensure payment control.
• Arrange hotel bookings, transportation, and travel coordination.
• Communicate with sponsors, production agencies, and service providers.
• Update tracking tables and provide regular reports to the artist.

Kenntnisse

Organizational skills

Excellent communication skills

Discretion

Ability to manage urgent matters

Tools

MS Office

Invoicing software

Jobbeschreibung

Location : Luxembourg City

Contract Type : Permanent, 20hours / week

Languages : German & English (French is a plus)

We are seeking an Administrative Assistant to support a renowned artist in managing daily operations. This role requires absolute confidentiality, full autonomy, and strong organizational skills to handle priorities in a fast-paced, international environment.

Tasks

• Administrative and Contract Management
  • Monitor sponsorship and audiovisual contracts
  • Archive and verify legal documents
• Invoicing and Financial Follow-Up
  • Prepare invoices and ensure payment control
  • Track budgets related to artistic projects
• Organization and Logistics
  • Arrange hotel bookings, transportation, and travel coordination
  • Handle unexpected situations and urgent requests
• Partner Liaison
  • Communicate with sponsors, production agencies, media, and service providers
• Reporting and Coordination
  • Update tracking tables and provide regular reports to the artist

Requirements

• Proven experience in administrative assistance or project coordination (preferably in arts, events, or audiovisual sectors)
• Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software
• Language skills: German and English required (French is a plus)
• Personal qualities:
  • Discretion and strong sense of confidentiality
  • Organization, accuracy, and autonomy
  • Ability to manage urgent matters
  • Excellent communication skills

What We Offer

• A versatile and stimulating position in the art industry
• Participation in international projects
• Attractive compensation package
• Dynamic and creative work environment

Interested? Apply online now