Administrative Assistant

The Supreme Council for Scotland; Rieste; Vor Ort; EUR 25.000 - 30.000; Teilzeit

Zusammenfassung

A private members organisation in Rieste is seeking a responsible Part-time Administration Assistant to support daily administrative activities. You will assist the Grand Secretary General and other team members in tasks such as answering phones, filing, and updating records. The role requires strong organisational and interpersonal skills, and experience with MS Office. A competitive salary is offered. If you thrive in a friendly and fast-paced environment, apply today to enhance our administrative team.

Leistungen

Flexible working environment

Competitive salary

Qualifikationen

• Minimum of 2 National 5 or equivalent qualifications including English and Mathematics or relevant experience.
• Experience of carrying out office administrative duties.
• Competent in the use of MS Office packages, specifically Microsoft Word, Excel and Outlook.
• Excellent attention to detail and ability to handle confidential information.

Aufgaben

• Providing administration assistance such as answering the telephone and filing.
• Updating records through appropriate client systems.
• Submitting and reconciling expense reports.
• Ordering office supplies and maintaining secure data storage.
• Liaising with members of the Supreme Council.

Kenntnisse

MS Office proficiency

Database management (Filemaker Pro Advanced)

Interpersonal skills

Organisational skills

Excellent telephone manner

Ausbildung

Minimum of 2 National 5 qualifications including English and Mathematics

Jobbeschreibung

We are looking to recruit a responsible Part-time Administration Assistant to perform a variety of administrative and clerical tasks. Duties will include providing support to the Grand Secretary General, Office Manager and members of this worldwide private member organisation, assisting in daily office needs and managing our organisation’s general administrative activities.

Key tasks

• Providing administration assistance – answering the telephone, filing, data input. Ensuring secure storage and maintenance of data.
• Updating records through the appropriate client systems.
• Submitting and reconciling expense reports and some cash handling.
• Post and reprographics.
• Write and distribute email, correspondence memos, letters, and forms.
• Maintain contact lists.
• Order office supplies and research new deals and suppliers.
• Handle confidential information and follow correct administrative protocols and procedures.
• Carry out other tasks/relief cover as specified by the Office Manager, which may include manual handling and hospitality duties.

Essential Knowledge, Experience and Skills

• Minimum of 2 National 5 or equivalent qualifications including English and Mathematics or relevant experience gained in a similar role/environment.
• Experience of carrying out office administrative duties.
• Competent and experienced in the use of MS Office packages, specifically Microsoft Word, Excel and Outlook.
• Competent and experienced in the use of Database packages (Filemaker Pro Advanced preferably).
• Good keyboard skills.
• Experience of understanding and following policy and procedures.
• Excellent interpersonal skills with the ability to work on your own and as part of a team.
• Well‑developed written and oral communication skills.
• Ability to record confidential information accurately and have excellent attention to detail.
• Strong organisational skills with the ability to multi‑task.
• Provide general support to visitors.
• Liaise with members of Supreme Council and handle requests and queries from worldwide membership.
• Excellent telephone manner, being polite and professional with customers, members and colleagues.

The Supreme Council for Scotland can offer secure employment within a financially stable private members organisation in a flexible friendly working environment based at our city centre office facility.

We offer a competitive salary which is negotiable depending on experience and skill set.

If you would like to join us and you think you have what it takes to succeed in our friendly, fast paced and member focused environment, then submit your CV today along with a covering letter for consideration to the following:

For the attention of:
Grand Secretary General,
The Supreme Council for Scotland,
94a George Street,
Edinburgh.
EH2 3DF
[e-mail].

Tel: [phone]