Administrative Assistant

United States Digital Space LLC; München; Vor Ort; EUR 47.000 - 60.000; Vollzeit

Zusammenfassung

United States Digital Space LLC in Munich, Germany, is seeking an administrative support to assist our engineering team with day-to-day operations. The role aims to offload administrative tasks from engineers so they can focus on core technical work.

You'll handle purchases, invoices, travel logistics, and event coordination, using online tools. Strong organizational skills and clear communication are essential, with English as the working language and German a plus.

Qualifikationen

• Experience in administrative, operations, or support roles.
• Strong organizational skills and attention to detail.
• Comfortable using online invoicing and expense tools.
• Clear written and verbal communication in English; German a plus.

Aufgaben

• Follow up on purchases and orders with subcontractors and vendors
• Manage receipts and invoices using online tools
• Support travel planning and logistics for team members
• Assist with planning and coordinating team/site events
• Handle other ad hoc administrative tasks as needed

Kenntnisse

Administrative experience

Organizational skills

Communication skills

English proficiency

German language

Tools

Online invoicing tools

Jobbeschreibung

Here at the company, we are developing, producing, and operating Nyx, a modular and reusable space orbital vehicle that can eventually be refuelled in orbit and that can carry cargo - and potentially humans in the longer run.

We are looking for administrative support to assist our engineering team with day‑to‑day operational and coordination tasks. The role is intended to offload administrative work from engineers, allowing them to focus on core technical responsibilities.

Key Responsibilities

• Follow up on purchases and orders with subcontractors and vendors

• Manage receipts and invoices using our online expense and accounting tools

• Support travel planning and logistics for team members when required

• Assist with planning and coordinating occasional team and site events

• Handle other ad hoc administrative tasks as needed

Requirements

• Previous experience in an administrative, operations, or support role

• Strong organizational skills and attention to detail

• Comfortable working with online tools for invoicing, expenses, and coordination

• Clear written and verbal communication skills. English is the working language in the company. German is a big plus.

• Ability to work independently and manage recurring workload

Why you should join us!

What makes us special here at the company and why we think you will enjoy working here is:

• We’re Agile - we make decisions fast whilst keeping our goals and systems in mind

• We’re Open and Collaborative - we are transparent about risks and obstacles, so that we can cooperate to overcome them

• We have a lot of Fun - we refuel our energy knowing we are democratising space. It’s a wonderful and rare opportunity, are YOU up for the challenge?

We'd love to hear from you if you wish to be a part of our journey.

The company is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. Relocation assistance is provided for those willing to relocate including visa sponsorship where applicable.

All offers are contingent upon the successful completion of a background check, which will be subject to the country, role, and project you applied for. By submitting your application, you acknowledge and agree that any offer of employment may be conditional upon successful condition of this check. the company partners with Zinc Work Limited located in the UK (Zinc), a third-party provider, to ensure this process as efficient and transparent as possible.

If applicable, you will receive an email from Zinc upon acceptance of your offer with a link to a secure portal where you can provide the required information to Zinc.

Compensation: €47K – €60K