Administrative Assistant

The Exploration Company; München; Vor Ort; EUR 32.000 - 42.000; Vollzeit

Zusammenfassung

The Exploration Company seeks an organized administrative support specialist to assist our engineering team with day-to-day coordination and operations. The role is designed to offload administrative work so engineers can focus on core technical tasks.

Your duties include following up on purchases, managing receipts and invoices, coordinating travel, and helping plan team events. English is the working language; German is a plus.

Qualifikationen

• Required: experience in an administrative, operations, or support role.
• Strong organizational skills with attention to detail.
• Comfort with online tools for invoicing, expenses, and coordination.
• Clear written and verbal communication; English is working language; German is a plus.

Aufgaben

• Follow up on purchases and orders with subcontractors and vendors.
• Manage receipts and invoices using online expense and accounting tools.
• Support travel planning and logistics for team members.
• Assist with planning and coordinating team and site events.
• Handle other ad hoc administrative tasks as needed.

Kenntnisse

Administrative experience

Organizational skills

Communication skills

English proficiency

Independence

Jobbeschreibung

Here at The Exploration Company, we are developing, producing, and operating Nyx, a modular and reusable space orbital vehicle that can eventually be refuelled in orbit and that can carry cargo - and potentially humans in the longer run.

We are looking for administrative support to assist our engineering team with day-to-day operational and coordination tasks. The role is intended to offload administrative work from engineers, allowing them to focus on core technical responsibilities.

Key Responsibilities

• Follow up on purchases and orders with subcontractors and vendors
• Manage receipts and invoices using our online expense and accounting tools
• Support travel planning and logistics for team members when required
• Assist with planning and coordinating occasional team and site events
• Handle other ad hoc administrative tasks as needed

Requirements

• Previous experience in an administrative, operations, or support role
• Strong organizational skills and attention to detail
• Comfortable working with online tools for invoicing, expenses, and coordination
• Clear written and verbal communication skills. English is the working language in the company. German is a big plus.
• Ability to work independently and manage recurring workload

Why you should join us!

What makes us special here at The Exploration Company and why we think you will enjoy working here is:

• We’re Agile - we make decisions fast whilst keeping our goals and systems in mind
• We’re Open and Collaborative - we are transparent about risks and obstacles, so that we can cooperate to overcome them
• We have a lot of Fun - we refuel our energy knowing we are democratising space. It’s a wonderful and rare opportunity, are YOU up for the challenge?

The Exploration Company is an equal opportunity employer and values diversity. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status. Relocation assistance is provided for those willing to relocate including visa sponsorship where applicable. All offers are contingent upon the successful completion of a background check, which will be subject to the country, role, and project you applied for. By submitting your application, you acknowledge and agree that any offer of employment may be conditional upon successful condition of this check. The Exploration Company partners with Zinc Work Limited located in the UK (Zinc), a third-party provider, to ensure this process as efficient and transparent as possible. If applicable, you will receive an email from Zinc upon acceptance of your offer with a link to a secure portal where you can provide the required information to Zinc.