Workers' Compensation Specialist

Academy District 20; Colombia; On-site; COP 191,528,000 - 287,292,000; Full time

Job summary

Academy District 20 is seeking a Workers' Compensation Specialist to manage the day-to-day operations of the workers' compensation program, maintain records, reconcile data, and produce reports. You will interact with claims, carriers, and HR staff to ensure compliance and timely processing.

The role involves analyzing claims, advising supervisors, coordinating safety training, and maintaining confidential files while supporting district-wide risk management initiatives.

Qualifications

• Ability to adapt to changing technologies and to learn new software/systems.
• Excellent written and verbal communication skills.
• Ability to create training materials and related documentation.
• Ability to create, access, input, retrieve, and manipulate information in databases and spreadsheets.
• Ability to communicate effectively with staff and stakeholders.
• Maintain confidentiality and accurate record keeping.

Responsibilities

• Reports for work as scheduled and performs duties as assigned.
• Analyze workers' compensation claims to determine appropriate management actions.
• Coordinate with HR and supervisors on return-to-work plans and accommodations.
• Develop and present safety training to staff and supervisors.
• Maintain and organize workers' compensation files and related documentation.
• Ensure compliance with workers' compensation laws and district policies.

Skills

Adapt to changing technologies

Effective written and verbal comunin

Create training materials

Data entry and database management

Staff communication

Record keeping and confidentiality

Job description

Location:

EAC (Education and Administration Center)

Recruiting Start Date:

10/28/2026 This posting will be open at least five (5) days after the recruiting start date.

Estimated Start Date:

11/06/2026

Workers' Compensation Specialist is responsible for the day-to-day operation of the workers' compensation program; interacts with existing computer software to modify databases, reconcile, and produce reports; keeps a systematic record of accounts or transactions and prepares statements reflecting those activities; interacts with appropriate parties regarding claim requirements, processes, and questions.

The following statements are illustrative of the essential functions of the job and other key duties that may be required. The description may not include all functions performed by the incumbents in various locations. The District reserves the right to modify or change the duties or the essential functions of this job at any time.

• Reports consistently for work as scheduled
• Performs other duties as assigned
• Attains proficient or higher evaluations on established Performance Standards
• Advises supervisors on possible avenues of investigation as required
• Analyzes each workers' compensation claim to discern the level of formality appropriate to manage the claim
• Analyzes incoming claims for irregularities, previous claims history, and possible fraud
• Assists in answering routine and complex staff member questions regarding workers' compensation insurance and their specific claim
• Assists in the development, implementation, and training of staff to mitigate exposure to risk and on the job injury.
• Assists other office staff as needed
• Assists supervisors in determining appropriate work to meet employee restrictions while in treatment for their injury.
• Assists with daily department activities
• Assists with sorting and opening of mail
• Assists with the operation of the Risk Management Advisory Committee, by developing and presenting reports on staff member and student accidents, analyzing injury and trend data, and developing and presenting recommendations to reduce accident severity and frequency
• Conducts timely filing of claims with the District's carrier
• Coordinates with District departments to provide specific safety training as requested
• Creates and maintains workers' compensation files, records, and computer databases, including the filing of workers' compensation reports, and other documents
• Develops and maintains communication to help ensure understanding of the workers' compensation process for staff members and supervisors
• Ensures that all claims are handled according to workers' compensation laws and regulations
• Ensures that the data in the employee management system align with missed time and workers' compensation appointments, and communicates with employees to determine appropriate data entry
• Initiates regular communication with the Director for Risk Management regarding critical changes and updates on claims
• Interprets return to work restrictions and coordinates appropriate accommodations with Human Resources staff and supervising administrators
• Maintains a variety of documents to include sensitive and confidential information
• Maintains confidentiality of staff information
• Maintains professional growth and development through seminars, workshops, and professional affiliations
• Manages workers' compensation claims from inception to closure and maintains associated files
• Provides excellent customer service and assists in directing visitors to the appropriate staff
• Provides input for existing and new office procedures to ensure smooth and effective operation
• Remains current with applicable state laws and case law updates as they pertain to workers' compensation, and communicates changes
• Reports subrogation information and recoveries as related to workers' compensation claims
• Reviews workers' compensation claims and oversees the workers compensation investigation process, conducting training for supervisors and assisting directly with investigations
• Serves as a liaison between medical providers, staff members, carriers, and appropriate Human Resources staff
• Trains staff at District locations regarding proper workers' compensation claim reporting, procedures, and return to work
• Works to resolve issues regarding payroll deductions, automatic deposit changes, leaves of absence, and benefits claims as they relate to workers' compensation benefits

Knowledge, Skills, and Abilities

• Ability to adapt to changing technologies and to learn functionality of new equipment and systems
• Ability to communicate effectively verbally and in writing
• Ability to create training materials, related documentation, and to train others
• Ability to create, access, input, retrieve, and manipulate information in various software systems, including databases and spreadsheets
• Ability to effectively communicate, both orally and in writing to individuals as well as the entire staff workforce
• Ability to establish and maintain accurate record kee