RBS Procurement Assistant

SGS; Bogotá; Presencial; COP 28.000.000 - 42.000.000; Jornada completa

Descripción de la vacante

SGS is seeking a C&H Procurement Assistant to support North America Cosmetics & Hygiene operations from our Global Business Solutions center in Bogotá. You will handle PO creation, entry, delivery and reconciliation for clinical research purchases, ensuring accuracy and timely processing.

The role requires strong English communication, proficiency with Microsoft Office, and the ability to prioritize, multitask, and work independently in a remote, collaborative environment.

Formación

• Excellent written and verbal communication in English (C1).
• Some data entry and/or accounting/billing/purchasing experience preferred.

Responsabilidades

• Process a high volume of purchase orders and invoices for vendor accounts.
• Support the Customer Service Team in PO creation and distribution to vendors; ensure proper documentation.
• Manage and track PO creations to ensure timely processing.
• Submit weekly and monthly invoices to AP teams for on-time processing.
• Answer inquiries about unpaid invoices from vendor partners.
• Monitor unpaid invoices and coordinate timely resolution.
• Review weekly reports on Team SharePoint and Power BI.
• Communicate vendor concerns to AP, AR and Management as needed.
• Complete other duties assigned by Manager/Director.
• Maintain clean and presentable work area; comply with SGS QA procedures.

Conocimientos

English proficiency (C1)

Time management

Independent working

Team collaboration

Herramientas

Microsoft Office (Outlook, Word, PowerPoint, Excel)

Descripción del empleo

Primary Responsibilities:

As a member of the team in our Global Business Solutions (GBS) center, the C&H Procurement Assistant is responsible for creating, entering, delivering and reconciling all purchase orders required to support the clinical research operations for our North America Cosmetics & Hygiene business.

Specific Responsibilities:

• At all times, comply with SGS Code of Integrity and Professional Conduct.
• Process a high volume of purchase orders (PO) and invoices for vendor accounts in a fast-paced environment.
• Supports the Customer Service Team in purchase order (PO) creations and distribution to vendors; ensure proper documentation has been received.
• Manages and tracks PO creations to ensure timely processing.
• Submit weekly and monthy invoices to AP teams for on-time processing.
• Answers inquiries about unpaid invoices from vendor partners.
• Monitors unpaid vendor invoices and works with respective teams for a timely resolution.
• Review and update weekly reports on Team Sharepoint and Power BI system(s).
• Review Interface errors and communicate corrections needed to the system super users and help desk.
• Communicate vendor concerns to AP, AR, and Management teams as required.
• Complete other duties or tasks assigned by the Manager, Scientific Director, or other leadership.
• Ensures work area in GBS is always kept clean and presentable.
• Remains familiar with SGS quality assurance procedures.

Profile:

• Some data entry and/or accounting / billing / purchasing experience preferred.

Required Skills:

• Excellent written and verbal communication skills in English (C1).
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
• Proficient in effectively prioritizing tasks to meet project deadlines.
• Ability to work independently, manage time effectively, and multitask.
• Detail-oriented with the ability to quickly learn new tools and technologies.
• Strong attention to detail, organizational skills, and interpersonal abilities.
• Strong critical thinking and problem-solving skills.
• Strong focus on quality with a proactive approach to tasks and challenges.
• Strong team player with the ability to collaborate efficiently in diverse work environments.
• High level of integrity and accountability.
• Strong communication skills, with the ability to work effectively in a remote, collaborative environment.
• Self-motivated and efficient.