Project Administrator

Omnicom Global Solutions Colombia; Bogotá; On-site; COP 28,000,000 - 42,000,000; Full time

Job summary

Omnicom Global Solutions Colombia is seeking a meticulous Project Administrator to support Project Managers and cross-functional teams. You will set up projects, track progress, document workflows, and maintain timelines across Workfront, D365, and SharePoint.

The role emphasizes organized operations, accurate record-keeping, and continuous growth in project coordination within a fast-paced agency environment.

Qualifications

• 1–2 years of experience in project administration, coordination, traffic, or related roles.
• Experience supporting project timelines, workflows, reporting, or operations.
• Ability to thrive in a fast-paced environment with changing priorities.

Responsibilities

• Support the Project Management team with project administration and coordination activities across the project lifecycle.
• Create and maintain project setups in Workfront, D365, and SharePoint.
• Open job numbers, create project folders, and manage project documentation.
• Build, maintain, and update project timelines, trackers, and workflow tools.
• Support workflow management and project progress tracking activities.
• Coordinate project communications and status updates across internal teams.
• Partner with Project Managers to ensure projects progress smoothly through the agency.
• Assist with project reporting and operational support activities.
• Maintain accurate project records and documentation.
• Take on increasing ownership of project coordination as expertise grows.

Skills

Project administration

Project coordination

Traffic coordination

Operations

Marketing agency support

Tools

Workfront

D365

SharePoint

Job description

Omnicom Global Solutions (OGS) is looking for a highly organized and detail-oriented Project Administrator to support the successful execution of projects through effective coordination, administration, and workflow management.

This role will partner closely with Project Managers and cross-functional teams to ensure projects are accurately set up, tracked, documented, and maintained throughout the project lifecycle. The ideal candidate thrives in a fast-paced environment, enjoys keeping projects organized, and is passionate about delivering operational excellence.

Key Responsibilities

• Support the Project Management team with project administration and coordination activities throughout the project lifecycle.
• Create and maintain project setups in Workfront, D365, and SharePoint.
• Open job numbers, create project folders, and manage project documentation.
• Build, maintain, and update project timelines, trackers, and workflow tools.
• Support workflow management and project progress tracking activities.
• Coordinate project communications and status updates across internal teams.
• Partner with Project Managers to ensure projects progress smoothly through the agency.
• Assist with project reporting and operational support activities.
• Maintain accurate project records and documentation.
• Take on increasing ownership of project coordination and administrative responsibilities as expertise grows.

Required Qualifications

• 1-2 years of experience in Project Administration, Project Coordination, Traffic Coordination, Operations, Marketing Agency Support, or similar roles.
• Experience supporting project timelines, workflows, reporting, or operational processes.
• Experience working in a fast-paced environment with changing priorities.

Preferred Qualifications

• Experience in the pharmaceutical, healthcare, or life sciences industry.
• Previous agency experience.
• Experience using Workfront.
• Experience using Microsoft Dynamics 365 (D365).
• Experience using SharePoint.
• Exposure to project reporting, workflow management, or project operations environments.

Why Join OGS?

At OGS, you'll have the opportunity to work on a variety of projects in a dynamic, collaborative environment while developing your project management and operational expertise. This role offers strong growth potential for professionals looking to build a long-term career in project administration and project operations.