Project Administration Coordinator

WSP en Colombia; Bogotá; Remote; COP 76,392,000 - 133,686,000; Full time

Job summary

WSP en Colombia is seeking a French-speaking Project Administration Coordinator to support approximately 50% of a Montreal-based project. The role focuses on timesheet administration, invoicing, meeting coordination, and documentation management, with duties conducted in French and aligned to Eastern Time hours.

The successful candidate will work closely with the project team, facilitate French-language meetings, and ensure efficient project administration activities for delivery and stakeholder

Qualifications

• Fluent French proficiency, both written and spoken.
• Strong administrative support and project coordination experience.
• Experience with timesheet administration, invoice preparation, and project documentation management.
• Ability to prepare professional meeting minutes and correspondence in French.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to coordinate with multiple stakeholders and maintain professional relationships.
• Strong problem-solving and multitasking abilities.

Responsibilities

• Administer and track project timesheets to ensure accuracy and timely submission.
• Prepare invoices and support related project administration activities.
• Prepare, distribute, and maintain meeting minutes in French.
• Attend and support project meetings conducted in French.
• Coordinate project documentation and maintain organized project records.
• Facilitate stakeholder communications and ensure timely information sharing.
• Provide administrative support to the project team to support project delivery.
• Assist with project coordination activities and follow up on action items as required.
• Ensure administrative processes are completed accurately and efficiently.

Skills

French proficiency

Administrative support

Project coordination

Timesheet administration

Invoice preparation

Meeting minutes in French

Stakeholder communications

Documentation management

Organizational skills

Multitasking

Job description

The French-Speaking Project Administration Coordinator provides administrative and project coordination. The role is dedicated approximately 50% to a Montreal-based project and is responsible for timesheet administration, invoice preparation, meeting coordination, documentation management, and stakeholder communications. The successful candidate will work closely with the project team, support meetings conducted in French, and ensure the efficient execution of project administration activities while working Eastern Time hours.

Responsibilities

• Administer and track project timesheets to ensure accuracy and timely submission.
• Prepare invoices and support related project administration activities.
• Prepare, distribute, and maintain meeting minutes in French.
• Attend and support project meetings conducted in French.
• Coordinate project documentation and maintain organized project records.
• Facilitate stakeholder communications and ensure timely information sharing.
• Provide administrative support to the project team to support project delivery.
• Assist with project coordination activities and follow up on action items as required.
• Ensure administrative processes are completed accurately and efficiently.

Qualifications/Skills/Competencies

• Fluent French proficiency, both written and spoken.
• Strong administrative support and project coordination experience.
• Experience with timesheet administration, invoice preparation, and project documentation management.
• Ability to prepare professional meeting minutes and correspondence in French.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to coordinate with multiple stakeholders and maintain professional relationships.
• Strong problem-solving and multitasking abilities.
• Ability to work independently and collaboratively within project teams.
• Ability to manage priorities in a fast-paced project environment.
• Based in Colombia and available to work Eastern Time hours to support the Montreal project team.