Executive Personal Assistant (Tax Practice)

Aster & Trujillo; Colombia; Remote; COP 50,220,000 - 58,032,000; Full time

Benefits offered by this job

Professional growth potential

Long-term stable role

Constant virtual collaboration

Job summary

An international tax advisory firm is seeking an Executive Personal Assistant to support the Managing Partner. This role is fully remote from Colombia and requires discipline and resilience to manage UK hours. The ideal candidate will have 7–10 years of experience, be bilingual in English and Spanish, and possess strong communication skills. Competitive salary offered between COP 4,500,000 and COP 5,200,000 per month.

Qualifications

• 7–10 years of proven experience as an Executive Assistant or Personal Assistant.
• Experience preferably in a law firm, accounting firm, or tax advisory environment.
• Ability to work UK business hours (starting 5:00 AM Colombia time).

Responsibilities

• Track, organise, and follow up on client communications and deadlines.
• Draft, review, and format proposals, reports, and contracts.
• Manage complex schedules across time zones.

Skills

Bilingual: fluent written and spoken English & Spanish

Advanced computer literacy (MS Office, Google Workspace)

Excellent written and verbal communication skills

Strong ability to work under pressure

Education

University degree in Business Administration, Law, Economics or related field

Postgraduate studies in Taxation or International Business

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

Executive Personal Assistant (Tax Practice)

Languages Required: English & Spanish (bilingual is obligatory)

Aster & Trujillo is an international tax advisory and legal practice serving clients across the UK, Spain, and globally. We are seeking an Executive Personal Assistant to directly support our Managing Partner in a demanding and fast-paced international environment.

This is not a standard assistant role: it requires discipline, resilience, and full commitment to managing pressure and long hours. You will be working on UK time (starting from 5:00 AM Colombia time) to align with our London office, in a 40-hour per week role.

Key Responsibilities

• Client Management: Track, organise, and follow up on client communications, deadlines, and case files.
• Proposals & Documentation: Draft, review, and format proposals, reports, and contracts with precision.
• Agenda & Calendar: Manage complex schedules across time zones, ensuring no deadline or commitment is missed.
• Research: Conduct targeted legal and tax research (UK, Spain, and international jurisdictions).
• Organisation: Maintain structured systems for data, correspondence, and project progress.
• Meetings & Presence: Be presentable and professional on camera at all times. Assist in live meetings via Microsoft Teams with the Managing Partner and General Director.
• Attend up to 10 meetings per day, taking clear notes and ensuring accurate follow-up on action points. Prepare summaries and reminders for the Director after each meeting.
• Virtual Communication: Be plugged in via Teams most of the working day, remaining on active calls or on-call to receive instructions. Use WhatsApp, Teams, and email as the main communication channels.
• Confidentiality: Handle sensitive financial and legal information with discretion and professionalism.
• Experience & Education: 7–10 years of proven experience as an Executive Assistant or Personal Assistant, preferably in a law firm, accounting firm, or tax advisory environment. University degree in Business Administration and Management (ADE), Law, Economics, or a related field. Postgraduate studies in Taxation, International Business, or similar areas are a plus.
• Time Commitment: Ability to work UK business hours (starting 5:00 AM Colombia time).
• Work Environment: A private office or household room with no interruptions is strictly required — uninterrupted focus and confidentiality are essential.
• Strong ability to work under pressure, meet tight deadlines, and manage multiple priorities.
• Bilingual: fluent written and spoken English & Spanish (mandatory).
• Advanced computer literacy (MS Office, Google Workspace, project management tools).
• Excellent written and verbal communication skills.
• Professional, presentable appearance for on-camera participation in meetings.

About the Ideal Candidate

The ideal candidate is a committed professional who thrives under pressure and can adapt quickly to new demands. You are self-driven, detail-oriented, and reliable, capable of anticipating needs before they arise. Above all, you are loyal, discreet, and prepared to dedicate yourself fully to the success of the practice.

What We Offer

• The opportunity to work with an established and respected international tax practice.
• A long-term, stable role with professional growth potential.
• Fully remote position (from Colombia), with constant virtual collaboration.
• Competitive: COP 4,500,000 – COP 5,200,000 per month.

Location

Remote (Colombia)

Languages Required

English & Spanish (bilingual is obligatory)