Executive Operations Lead (Junior CEO) - Remote (Mexico/Columbia)

Zenara Health; Colombia; Remote; COP 281,171,000 - 406,136,000; Full time

Benefits offered by this job

Remote-first work

Equipment stipend

Learning budget

Learning budget (ops, product, AI)

Job summary

A dynamic health tech company seeks an Executive Operations Lead to manage operations remotely. This role involves streamlining processes, overseeing cross-team collaborations, and ensuring clarity in communication. Candidates should have substantial experience in executive operations, strong written communication skills, and a firm understanding of AI tools. Benefits include remote-first work, equipment stipends, and a learning budget.

Qualifications

• 5-10 years in Founders' Office or Chief of Staff roles.
• Experience with AI-assisted operations.
• Ability to influence without authority.

Responsibilities

• Run the cadence and manage weekly reviews.
• Convert meeting discussions into clear action plans.
• Manage cross-team throughput and ensure timely follow-ups.
• Protect the plan of record, pre-reads, and prioritization to minimize fire drills.
• Leverage tools & AI (Jira/Confluence/Atlas; MS 365/Teams; Atlassian Intelligence; Copilot) to summarize, route, and automate.

Skills

Clear written communication

Team leadership

Project management

Decision making

AI-assisted operations

Education

Bachelor's degree

MBA preferred

Tools

Jira

Confluence

Microsoft 365

Microsoft 365/Teams

Atlassian Intelligence

Microsoft Copilot

Job description

Executive Operations Lead (Junior CEO) - Remote (Mexico/Columbia)

Executive Operations Lead (Junior CEO) — Remote

The role that changes everything (and lets the founder breathe)

This is partnership, not administration. Be the founders' right hand. Own our operating system—cadence, priorities, and follow-through—so every week ends with shipped outcomes. You'll turn messy inputs into crisp plans, set the tempo, and hold the line.

Values & Vibe (who You Are)

We want a velvet hammer: warm, fun, and human—who also ships. You protect focus with kind firmness, keep promises without drama, and make the team feel lighter even as you raise the bar. You're an amplifier for a fast, creative founder.

A day in flow (the feel, not a script)

• Two‑minute brief—what moved, two decisions, one risk
• During calls: convert talk → owner / date / next step before the meeting ends
• After: Jira updated, Confluence decision note live, polite nudges sent, a 10‑line founders' daily posted. Quiet momentum, zero drama

What You'll Own

• Cadence & discipline: weekly exec review, 30‑day planning, a single source of truth for actions, decisions, risks
• Noise → clarity: calls/transcripts → concise one‑page briefs, owners, dates, tight follow‑ups
• Cross‑team throughput: product, customer readiness, GTM, vendors, hiring—escalate early and kindly
• Founder leverage: agenda hygiene, pre‑reads, kind, decisive prioritization; fewer fire drills
• Tools & AI: Atlassian (Jira/Confluence/Atlas) + Microsoft 365/Teams; use AI (Atlassian Intelligence + Microsoft Copilot) to summarize, route, and automate

Authority (ramped on purpose)

You'll run the cadence from day one. Scope ramps as you deliver: decline meetings without pre‑reads, protect the plan of record, re‑sequence work, and elevate early— with our backing.

Schedule (Mexico)

Works daytime Mexico/Columbia hours with 4‑8 hours of overlap to US Pacific (e.g., 11:00am‑7:00pm CT / 9:00am‑5:00pm PT), with flexibility for key reviews.

What Success Looks Like

Decision latency down. Fire drills down. Weekly throughput predictable. ≥90% of committed actions close on time—without founder chasing.

What You’ve Done

• 5–10 years in Founders' Office / Chief of Staff (execution) / BizOps / Program‑Delivery at a fast‑moving org
• Clear written communication + AI‑assisted ops: prompt LLMs well, edit outputs fast, and ship clean brief and updates
• Operator's toolkit: RAID, dependencies, workbacks, change management; influence without authority
• Education: Bachelor's required. MBA welcome but not required—outcomes beat credentials
• Stack: Jira/Confluence/Atlas, Microsoft 365/Teams, Atlassian Intelligence, Microsoft Copilot

Benefits

• Remote‑first
• Equipment stipend
• Local holidays (Mexico)
• Learning budget (ops, product, AI)