AP Coordinator

Booth; Colombia; Remote; COP 60,000,000 - 90,000,000; Full time

Benefits offered by this job

Indefinite contract

Remote setup — computer provided

Job summary

Booth is seeking an experienced Accounts Payable professional. You will manage the AP mailbox, process invoices with OCR validation, and ensure timely approvals and payments while maintaining strong vendor relationships.

You will work with cross-functional teams to resolve issues, reconcile statements, and support month-end close in a fast-paced remote environment. Strong Excel and confidentiality are essential.

Qualifications

• Accounting degree or college diploma required.
• Minimum 4 years in accounts payable.
• Proficiency in accounting software and accounting principles.
• Excel skills with Vlookup, Pivot, and formulas.
• Ability to handle confidential information.
• Strong written & verbal communication.

Responsibilities

• Manage the Accounts Payable mailbox, prioritize and organize daily.
• Adhere to company policies and procedures related to accounts payable.
• Manage invoice logs in the Invoice Solution system.
• Collaborate with cross-functional teams for issue resolution.
• Process non-inventory and inventory bills following FIFO.
• Validate invoices after OCR and obtain approvals prior to payment.
• Solve complex issues with analytical judgment.
• Follow SOPs and SLAs.
• Request statements from vendors and perform monthly reconciliations.
• Respond to vendor inquiries within a 24-hour SLA.
• Perform administrative duties and ad hoc projects.
• Prepare reports tracking KPIs.
• Assist with month-end close tasks.
• Manage vendors paid by Credit Card and complex vendor accounts.

Skills

Accounts payable

Excel skills

Vendor management

OCR validation

Analytical thinking

Invoicing prioritization

Attention to detail

Confidential data handling

Education

Accounting degree

Tools

Tipalti

NetSuite

Job description

• Manage the Accounts Payable mailbox, prioritize and organize on a daily basis.


• Adhere to company policies and procedures related to accounts payable


• Manage the various invoice logs in the Invoice Solution system


• Work collaboratively with cross-functional teams for issue resolution.


• The timely processing of non-inventory and inventory bills following the FIFO method.


• Validate and verify the invoices after the OCR is completed, and obtain adequate approvals prior to payment.


• Using analytical skills and judgment to solve problems at the source and deal with complex issues that require in-depth assessment


• Adhere to the agreed SOPs and SLAs


• Request statements for all assigned vendors and perform mandatory monthly reconciliations to resolve discrepancies in a timely manner


• Handling vendor inquiries in a timely manner within the agreed SLA of 24 hrs


• Perform administrative duties and ad hoc projects as assigned


• Prepare various reports that tracks KPIs


• Assist and ensure month-end tasks are completed prior to the close of the accounting period.


• Manage vendors paid by Credit Card and complex vendor accounts.

What You'll Bring To The Team:

• Accounting related university degree or College diploma


• Minimum of 4 years of experience in accounts payable


• Proficiency in accounting software and accounting principles


• Intermediate to advanced Excel skills (Vlookup, Pivot, formulas)


• Self-motivated, resourceful and can work with minimal supervision


• High attention to details (Crucial invoice entry and for the role)


• Ability to think outside the box


• Professional with the ability to deal with confidential information


• Ability to work in a fast paced environment dealing with ambiguity and constant change


• Excellent written & verbal communication skills, a self starter with a strong work ethic and a team player with excellent client service skills.

Things We Consider An Asset:

• Experience using Tipalti and NetSuite accounting software


• Experience in eCommerce, manufacturing or consumer packaged goods industries


• Experience in Microsoft and Google Suite


• Experience in using multiple AD HOC apps for work

What we offer:

• Indefinite contract


• Remote set up - we provide the computer!