Analyst, External Workforce Management

Scotiabank; Bogotá; Presencial; COP 39.060.000 - 61.380.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive benefits

Inclusive culture

Descripción de la vacante

ScotiaTech, a ScotiaGBS unit within Scotiabank, Bogota, Colombia, seeks an Analyst for External Workforce Management. The role involves reviewing contracts, validating time reporting, and managing invoices and pool administration in a fast-paced tech hub.

The position requires Fluent English and Spanish (minimum B2/B2+), a post-secondary education in engineering or related field, and strong analytical skills. Collaboration with stakeholders and process improvements are key components of the job.

Formación

• Post secondary education required; engineering or related field preferred.

Responsabilidades

• Validate contracts and manage invoicing workflows.
• Coordinate and resolve discrepancies in invoices and contracts.
• Oversee contractor pool data and monthly accruals.
• Prepare and track status reports on contracts, invoices, and budgets.
• Utilize reporting tools like Power BI for KPI dashboards.

Conocimientos

Analytical skills

Organizational skills

Technical aptitude

Bilingual English/Spanish

Workforce management tools

Educación

Post secondary education

Engineering or related field

Herramientas

Power BI

JIRA

COUPA SmartBuy

SAP Fieldglass

Icertis

Descripción del empleo

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Title: Analyst, External Workforce Management

Requisition ID: 249055

Thanks for your interest in ScotiaTech, Scotiabank's new and innovative Technology hub in Bogota.

Join a purpose driven winning team that promotes creativity and innovation in a fast-paced environment, where we’re always committed to results, in an inclusive, diverse, and high-performing culture.

Purpose

The Analyst, External Workforce Management, contributes to external workforce contracts execution and invoice management, and/or pool management activities, ensuring specific individual goals, plans, and initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities are conducted in compliance with governing regulations, internal policies, and procedures.

The Analyst, External Workforce Management role includes reviewing/validating contract, time reporting periods, commercials, funding sources and processing contract. In addition, this role may also manage the invoice receipt, verification, preparation of data from time reporting and Contract Management systems, validation, approval lifecycle and tracking to payment, and/or pool management activities.

Contract Authorization activity (role specific)

• Perform contract validation, execution and closing activities and update tracker database.
• Manage contract intake tools (e.g., JIRA).
• Process contracts thru bank’s contracting tool (COUPA SmartBuy, SAP Fieldglass, Icertis).
• Manage and respond to group inbox request/inquires.
• Distribute published contracts to supplier by email.
• Track all incoming and historical contract data in Excel/access database for KPIs (key performance indicators) reporting.
• Act as a partner to internal stakeholders.
• Contribute to process improvement or efficiency to steer continuous improvements.
• Ensures all activities are conducted in compliance with governing regulations, internal policies, and procedures.

Invoicing activity (role specific)

• Receive and validate and submit invoices for payment.
• Validate milestone deliverable (fixed price contracts) and acquire approvals.
• Coordinate and Resolve discrepancies.
• Maintain invoice records.
• Tracking to payment.
• Contract/Purchase Order (PO) closures.

Contractor Pool Oversight / Management (role specific)

• Funding validation for contracts & amendments
• Monthly Accruals
• PO closures

Reporting activity (common)

• Bi-weekly/Monthly Contractor status report
• Bi-weekly/Monthly Invoice status report
• Contracts in-flight status report
• Budget utilization tracker reporting
• Nice to have Power BI knowledge/experience

Education / Experience

• Fluent in English and Spanish required, minimum B2 / B2+
• Post secondary education is essential, preferred degree in engineering or related area.
• Exceptional analytical skills
• Minimum 1+ years of experience working with workforce management tools
• Strong technical aptitude and experience working with reporting software, tools and database creation
• Strong organizational skills

Location(s): Colombia : Bogota : Bogota

ScotiaTech is a business unit within ScotiaGBS, a Scotiabank Group company located in Bogota, Colombia. The ScotiaTech hub was created to support different technology systems and processes of the Bank. We offer an inclusive, positive work environment, and competitive benefits.