Administrative Assistant

ImpactAlpha; Bogotá ciudad; Presencial; COP 16.740.000 - 27.900.000; A tiempo parcial

Descripción de la vacante

Global Partnerships seeks an experienced Administrative Assistant to provide critical administrative, tax, and compliance support to its Bogotá, Colombia office. This part-time position is responsible for day-to-day functioning of the Colombian office and will liaise with the Seattle finance team and local accountants.

The ideal candidate will be proactive, highly organized, and able to manage multiple priorities while ensuring regulatory compliance and smooth office operations.

Formación

• Exceptional organizational skills and composure in a fast-paced environment.
• Ability to collaborate across teams and cultures.
• Excellent oral and written communication with colleagues, partners, and authorities.
• Self-motivated with proactive approach and task ownership.
• Strong attention to accuracy, detail, and deadlines; discreet with confidential matters.
• Fluency in Spanish at native level; proficient in English (reading, writing, speaking).
• 2+ years of relevant administrative, HR and office management experience.
• Experience with Colombian labor, tax, regulatory requirements preferred.

Responsabilidades

• Provide HR administration support for the Colombia office.
• Monitor and coordinate compliance with Colombian regulatory requirements.
• Serve as primary contact with third-party accountants and local vendors.
• Manage DIAN items and other government correspondence.
• Maintain Colombia compliance calendar and tax obligations.
• Oversee office operations including vendor payments and facility services.
• Coordinate IT equipment and asset registers; arrange meetings and travel.
• Support finance team in Seattle on related tasks as needed.

Conocimientos

Organizational skills

Cross-cultural collaboration

Communication skills

Proactive

Attention to detail

Mission-driven

Spanish fluency

English proficiency

Microsoft Office

Educación

Bachelor's degree

Herramientas

Microsoft Office Suite

Excel

Descripción del empleo

About Global Partnerships

Global Partnerships is an impact-first fund manager dedicated to expanding opportunity for people living in poverty through strategic investments in social enterprises. The organization operates with a mission-driven approach, combining social impact objectives with modest financial returns for investors. Global Partnerships creates and manages impact-first investment funds that provide loans and early-stage investments to social enterprises serving populations living in poverty, with a primary geographic focus on Latin America and Africa. The organization maintains a geographically distributed team of mission-driven and high-performing professionals across three primary office locations: Seattle, Washington (USA), Bogotá, Colombia, and Nairobi, Kenya. This global structure enables Global Partnerships to maintain close relationships with its investments and partner organizations while managing operations across multiple regions and time zones. The company is committed to a set of core cultural values including being Dedicated, Strategic, Collaborative, Aspirational, Learning-oriented, and Excellence-focused. Global Partnerships operates as an equal opportunity employer and does not discriminate based on ethnic origin, race, color, religion, age, sex, national origin, disability, marital status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

About this Role

Global Partnerships seeks an experienced Administrative Assistant to provide critical administrative, tax, and compliance support to its Bogotá, Colombia office. This part-time position is responsible for the day-to-day functioning of the Colombian office and will serve as a key operational asset for the organization’s Latin American operations. The ideal candidate will be an experienced, proactive, and independent administrator who assumes personal ownership for the smooth running of the office and for maintaining Global Partnerships’ Colombian entity in good standing. The Administrative Assistant will be based in Global Partnerships’ Bogotá office and will work closely with the Finance team in Seattle as well as the Bogotá team and local third-party accountants. This is a part-time position working approximately 24 hours per week, with in-office hours from 8:00 a.m. to 5:00 p.m. Tuesday through Thursday, though hours may be adjusted occasionally based on daily projects. The successful candidate will exemplify Global Partnerships’ commitment to mission, respect, collaboration, and excellence while managing complex administrative and compliance responsibilities in a Colombian regulatory environment.

Responsibilities

• Provide human resources administration support for the Colombia office
• Monitor and coordinate compliance with new Colombian regulatory requirements, including support for the RIT implementation
• Serve as the primary point of contact with third-party accountants, liaising among the Bogotá office, the Accounting and Administration team in Seattle, and NDR (accounting outsourcing)
• Address any DIAN items and facilitate other government correspondence
• Maintain the Colombia compliance calendar
• Facilitate vendor payments including office lease, building management fees, utilities, and internet
• Track expenses for the Bogotá office
• Coordinate the annual transfer pricing publishing process and provide related support
• Provide documentation to the statutory auditor
• Ensure the timely payment of taxes including Retefuente, IVA, Reteica, and Renta
• Maintain Colombia corporate and compliance records
• Communicate with the Finance team in Seattle on a regular basis concerning all of the above
• Oversee the day-to-day running of the Bogotá office
• Coordinate building services, maintenance, and cleaning
• Manage the relationship among the Bogotá office, the lessor, and the building management company
• Purchase and maintain office and kitchen supplies
• Manage the front desk, visitors, mail, and couriers
• Arrange internal meetings, office events, and travel bookings
• Coordinate office IT equipment and maintain the asset register
• Support local health and safety (SG-SST) requirements at the office level
• Administer local office vendors and service contracts
• Provide support for the Finance team in Seattle on similar tasks on an as-needed basis

Requirements

• Exceptional organizational skills and composure needed to work within a fast-paced environment, including proven ability to prioritize competing demands effectively and adapt easily and quickly to changing priorities
• Demonstrated ability to collaborate within and across teams and across cultures
• Excellent oral and written communication skills capable of highly professional engagement with colleagues, partners, external advisors, and government authorities
• Self-motivated work ethic with proactive approach and ability to see tasks through to completion independently
• Solid attention to accuracy, detail, and deadlines with thoughtful knowledge management and proven ability to handle confidential matters with professionalism and discretion
• Passion for Global Partnerships’ mission to expand opportunity for people living in poverty
• Embodiment of Global Partnerships’ culture: Dedicated, Strategic, Collaborative, Aspirational, Learning, and Excellence
• Full professional proficiency (equivalent to native-level fluency) in Spanish is required
• Professional proficiency in English (speaking, reading, and writing) is required
• 2 plus years of relevant professional experience providing administrative, human resources, and office management support in a professional environment preferred
• Experience with Colombian labor, tax, and regulatory requirements, including DIAN filings and statutory audit support, preferred
• Experience working with remote global teams preferred
• Proficiency in Microsoft Office tools, including strong Excel skills, required
• Excellent academic track record with undergraduate degree required
• Ability to reside and work legally in Colombia for Global Partnerships S.A.S. without visa sponsorship required

Benefits

• No benefits specified in the job description