Administrative Assistant

Mastercard; Bogotá; On-site; COP 18,000,000 - 28,000,000; Full time

Job summary

Mastercard Bogotá is seeking an Administrative Assistant to support day-to-day department operations, including telephone coverage, scheduling meetings, travel arrangements, expense reporting, calendar management, minutes, mail, supplies, and records.

The role also involves preparing correspondence, memoranda, reports and presentations in the specified software, assisting with departmental budget and coordinating with internal and external stakeholders to ensure efficient administration.

Qualifications

• High School education required.
• Strong working knowledge of desk top computer software systems.

Responsibilities

• Telephone coverage, scheduling meetings, travel arrangements, expense reporting, calendar management.
• Taking and distributing meeting minutes, copying, screening mail, ordering supplies, maintaining department records.
• Prepare correspondence, memoranda, reports, presentations or other documentation in specified software.

Job description

Our Purpose

Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships and networks combine to deliver a unique set of products and services that help people, businesses and governments realize their greatest potential.

Title and Summary

Administrative Assistant

Job Overview: Performs general administrative duties to support day-to-day department operations in such areas as telephone coverage, scheduling of meetings, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, screening mail, ordering supplies, and maintaining department records.

Major Accountabilities: Perform general administrative duties to support day-to-day department operations in such areas as phone coverage ,scheduling meetings, completing travel arrangements, expense reporting, maintaining management calendar, taking and distributing meeting minutes, generating copies, screening mail, filing, ordering supplies and maintaining department records. Prepare correspondence, memoranda, reports, presentations or other assigned documentation in specified software package. Assist in preparing and maintaining departmental budget. Administer programs, projects or processes specific to the operating unit served, and maintain spreadsheets or databases to monitor departmental information. May research special topics as assigned. Serve as administrative liaison with others within and outside the company. Develop and produce reports as assigned. May monitor and coordinate work of other employees or temporaries.

Education: High School education required. Knowledge / Experience: Related job skills training. Skills/ Abilities: Strong working knowledge of desk top computer software systems

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;

• Ensure the confidentiality and integrity of the information being accessed;

• Report any suspected information security violation or breach, and

• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.