Administrative Assistant

1482 Opella Healthcare Colombia S.A.S.; Bogotá; On-site; COP 12,000,000 - 24,000,000; Full time

Job summary

Opella is seeking an Administrative & Office Support Assistant with an inclusion focus in Bogotá, Colombia. You will help the leadership team stay coordinated and ensure a welcoming, efficient office environment.

In this role you’ll handle calendar coordination, document preparation and event support, while collaborating with internal teams and service providers to meet administrative needs. This position prioritizes inclusion and accessibility in daily operations.

Qualifications

• High school diploma required; technical admin training desirable.
• Experience in administrative, service or operational support roles is desirable.
• Strong organizational and communication skills.
• Ability to follow established processes and instructions.
• Basic proficiency with office productivity tools.
• Collaborative work style and service mindset.

Responsibilities

• Provide administrative support to leadership by organizing activities and requests.
• Coordinate meetings, calendars and documents for the leadership team.
• Support office celebrations, events and special activities.
• Coordinate and follow up with suppliers and service providers for office activities.
• Respond to employees' administrative requests and route to the appropriate teams.
• Assist with additional administrative tasks to keep the office running smoothly.

Skills

Organization

Attention to detail

Follow-up

Communication

Service orientation

Team collaboration

Office tools

Education

High school diploma

Technical admin education or related field

Job description

Administrative & Office Support Assistant (Inclusion focus) Bring your organization, service mindset and attention to detail to a role where your support helps people and the workplace run smoothly. As an Administrative & Office Support Assistant at Opella, you'll help the leadership team stay coordinated and contribute to a welcoming, efficient office environment.

About the job:

Provide administrative and operational support to the company's leadership team while contributing to the smooth coordination of office activities and spaces. Help the leadership team stay organized by coordinating activities, requests and follow-ups. Support well-planned meetings, calendars and administrative documentation. Contribute to a welcoming and well-organized office environment. Support office events, celebrations and special activities. Collaborate with employees, internal teams and service providers to address administrative needs.

Main responsibilities:

• Provide administrative support to the company's leadership team by organizing, tracking and managing activities and requests.
• Coordinate meetings, calendars, documents and other administrative tasks for the leadership team.
• Support the organization and logistics of office celebrations, events and special activities.
• Coordinate and follow up with suppliers and service providers required for office activities.
• Respond to employees' administrative requests and direct them to the appropriate teams when needed.
• Support additional administrative and operational activities that contribute to the smooth running of the office.

About you:

• High school diploma; technical education in administration or a related field is desirable.
• Previous experience in administrative, service or operational support roles is desirable.
• Strong organization, attention to detail and ability to follow up on tasks.
• Service-oriented approach and effective communication skills.
• Basic proficiency with office productivity tools.
• Ability to work collaboratively and follow established processes and instructions.

Inclusion focus:

This position is designed to support the employment inclusion of people with disabilities. Reasonable accommodations will be provided to enable successful performance in the role, based on individual needs and the requirements of the position.

This is an opportunity to make a practical difference every day by helping teams stay organized and creating a positive office experience. If you're ready to collaborate, learn and contribute with care, we're ready for you. We are challengers. We are Opella.

Opella values diversity in all its forms and is committed to fostering a workplace where everyone can belong and excel. We welcome and encourage applications from people of all backgrounds.

About Us:

Opella is the self-care challenger with the purest and third-largest portfolio in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally. Our mission is to bring health in people's hands by making self-care as simple as it should be. For half a billion consumers worldwide – and counting.

Opella is the self-care challenger with the purest and third-largest portfolio in the Over-The-Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market globally. Our mission is to bring health in people's hands by making self-care as simple as it should be. For half a billion consumers worldwide – and counting. At the core of this mission is our 100 loved brands, our 11,000-strong global team, our 13 best-in-class manufacturing sites and 4 specialized science and innovation development centres. Headquartered in France, Opella is the proud maker of many of the world's most loved brands, including Allegra, Buscopan, Doliprane, Dulcolax, Enterogermina, Essentiale and Mucosolvan. B Corp certified in multiple markets, we are active players in the journey towards healthier people and planet. Find out more about our mission at www.opella.com.