Urology Administrative Assistant/Coordinator AA

NHS Scotland; Hospital; Presencial; CLP 27.031.000 - 38.616.000; Jornada completa

Descripción de la vacante

NHS Scotland – Urology Administrative Assistant / Co-ordinator role within the Planned Care Directorate, based in the Urology Department. You will join a multidisciplinary team to support clinical and administrative functions, ensuring patient-focused service and smooth day-to-day operation.

You will manage clinics, staff records, payroll information, HR processes and respond to inquiries with confidentiality and professionalism.

Formación

• Educated to Standard Grade level (or equivalent), including English.
• Strong organisational and communication skills.
• Ability to adapt to changing priorities.

Responsabilidades

• Support the management of clinics and maintain the Urology activity matrix.
• Coordinate clinic schedules, including cancellations, reductions and reinstatements.
• Maintain staff records including annual leave, study leave and sickness absence.
• Process payroll information and support Health Roster (SSTS) administration.
• Assist with recruitment documentation, appraisals and HR-related processes.
• Respond to enquiries from staff, patients and visitors in a courteous and efficient manner.
• Maintain accurate filing systems and ensure confidentiality and GDPR compliance.
• Support stock control and ordering of supplies.

Conocimientos

Administrative support

Clinic coordination

Payroll administration

HR documentation

Staff records management

Educación

Standard Grade or equivalent incl English

Herramientas

Microsoft Office

Health Roster (SSTS)

Descripción del empleo

NHS Fife Internal Applicants only - You must be currently employed by NHS Fife to be eligible to apply for this post

FIXED TERM FOR 12 MONTHS*

An exciting opportunity has arisen to join our team as a Urology Administrative Assistant / Co-ordinator within the Planned Care Directorate. This is a key administrative role supporting the efficient and effective running of the Urology service across NHS Fife.

Based within the Urology Department, you will work as part of the multidisciplinary team to support both clinical and administrative functions, ensuring a high-quality, patient-focused service and contributing to the smooth day-to-day operation of the department.

You will be responsible for a wide range of tasks supporting both patient services and staff coordination, including:

• Supporting the management of clinics and maintaining the Urology activity matrix
• Coordinating clinic schedules, including cancellations, reductions, and reinstatements
• Maintaining staff records, including annual leave, study leave, and sickness absence
• Processing payroll information and supporting Health Roster (SSTS) administration
• Assisting with recruitment documentation, appraisals, and HR-related processes
• Responding to enquiries from staff, patients, and visitors in a courteous and efficient manner
• Maintaining accurate filing systems and ensuring compliance with confidentiality and GDPR requirements
• Supporting stock control and ordering of supplies

You will also play a key role in ensuring accurate record keeping, supporting service reporting (e.g. sickness reports), and contributing to the overall organisation of the department.

You should be educated to Standard Grade level (or equivalent), including English, and demonstrate a flexible approach to work with the ability to adapt to changing priorities.

Informal Enquiries: Please contact [e-mail]

Salary is pro rata for part time hours if applicable

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

• Fixed Term/Secondment Opportunity – Existing permanent employees must first discuss this opportunity with their substantive line manager. The secondment policy can be found here Hub
• Blink (joinblink.com) If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post. External applicants, with continuous NHS Service, must also have in place a secondment agreement, from their existing board to apply for this post.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK websitehere.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be foundhere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form.

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.