Senior Programme Management Assistant

UN Secretariat; Santiago; On-site; CLP 58,423,000 - 87,634,000; Full time

Job summary

ECLAC is seeking a Senior Programme Management Assistant to provide comprehensive support across all stages of large, complex programmes. You will manage data, monitor budgets and schedules, and liaise with units to ensure timely, compliant implementation.

The role requires a minimum of ten years’ experience (eight with a first-level degree) in programme administration, strong knowledge of ERP systems, and familiarity with UN rules and international collaboration contexts.

Qualifications

• High school diploma required.
• Ten years of experience in programme or project administration; eight years if holder of a first-level university degree.
• Experience with an ERP system (e.g., SAP) is mandatory.
• Experience in an international organization, data analytics, and knowledge of UN staff rules and regulations are desirable.

Responsibilities

• Provide full-range programme and project management assistance across all project phases.
• Research, analyze, and summarize project data, identifying issues and trends.
• Monitor legislative decisions impacting projects and update databases.
• Review project submissions for compliance and objectives; resolve issues.
• Assist with financing modalities, clearances, and monitoring systems.
• Draft budgets, forecasts, and monitoring checklists; track commitments.

Skills

Professionalism

Communication

Accountability

Programme/Project Administration

Data Analysis

Budgeting

Coordination

Monitoring

Reporting

Problem-Solving

Education

High school diploma

Tools

SAP ERP

Job description

Organizational context: The Economic Commission for Latin America and the Caribbean (ECLAC), a regional commission of the United Nations, focuses on contributing to the economic and social development of Latin America and the Caribbean. This role is situated within the Programme, Planning and Operations Division, supporting the design, monitoring, and evaluation of public policies and providing advisory services.

Job purpose: The Senior Programme Management Assistant provides comprehensive support across all phases of the programme and project lifecycle, particularly for large and complex initiatives within the ECLAC. This role involves independently managing and implementing assistance, researching and analyzing project data, tracking legislative decisions, and ensuring compliance with guidelines. The incumbent will also assist with financial monitoring, budget forecasting, preparing reports, and coordinating implementation activities, acting as a key liaison to ensure projects proceed according to plan and resolve any arising issues. The position contributes to the effective execution of ECLAC's development-focused programs.

Responsibilities

Provide full-range programme and project management assistance throughout all project phases, handling complex initiatives with minimal supervision. Research, analyze, and summarize project-related data, identifying key issues and trends. Monitor legislative decisions impacting projects and update relevant databases. Review project submissions for compliance and objectives, identifying and resolving issues. Assist with financing modalities, clearances, and establishing monitoring systems. Draft budgets and forecasts, prepare monitoring checklists, and track budgetary commitments. Prepare periodic budget revisions and recommend resource allocations. Draft project newsletters, reports, and correspondence. Serve as a focal point for coordination and monitoring of implementation activities, participating in evaluations. Liaise with organizational units, process administrative actions, and resolve implementation issues, including personnel, travel, and procurement. Arrange for project closures, final budget revisions, and report distribution. May conduct field work for administrative and operational tasks. Establish and manage internal databases for project information. Assist with data collection, analysis, presentations, and report preparation for decision-making and knowledge management. Update information materials and perform other assigned duties.

Education

A high school diploma or equivalent is required. Candidates must clearly indicate completion of high school in their application profile.

Work experience

A minimum of ten years of experience in programme or project administration, technical cooperation, or a related field is required. This requirement is reduced to eight years for candidates with a first-level university degree. Experience with an ERP system (e.g., SAP) is mandatory. Experience in an international organization, data analytics, and applying UN staff rules and regulations are desirable.

Skills

Professionalism, Communication, Accountability, Programme/Project Administration, Data Analysis, Financial Data Understanding, Database Design, Judgment, Resourcefulness, Interpersonal Skills, Reporting, Coordination, Monitoring, Budgeting, Problem-Solving.

Required languages

Spanish, English, French