User Events Assistant - 26264-FT_LT

World Intellectual Property Organization – WIPO; Genf; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

World Intellectual Property Organization – WIPO in Geneva is seeking a dedicated administrator to support the PCT Legal and User Support Section. The role focuses on coordinating outreach, training activities, and ensuring timely, accurate event execution across internal and external partners.

The incumbent will manage deadlines, translations, travel logistics, and data repositories while maintaining high-quality documentation and cooperation in a diverse, multi-cultural environment.

Qualifikationen

• Completion of secondary education.
• Minimum five years of relevant experience.
• Experience coordinating outreach activities.
• Experience overseeing budgetary activities.
• Excellent knowledge of written and spoken English.
• Knowledge of other official UN languages.

Aufgaben

• Coordinate PCT outreach and training activities with internal and external partners.
• Manage incoming and outgoing correspondence, track deadlines, and ensure timely responses.
• Prepare and translate seminar documents and maintain master presentations.
• Assist with travel, visa and security arrangements for speakers.
• Collect feedback from participants and consolidate results for program improvement.
• Create and maintain databases in SharePoint and directories of organizers, speakers and participants.
• Develop and implement promotional materials for online and offline use.
• Serve as liaison with other units, suppliers and external counterparts.

Kenntnisse

Outreach coordination

Budget management

Editing training materials

Time management

Team collaboration

Digital tools

Multilingual communication

Ausbildung

Secondary education

Tools

Microsoft Office

SharePoint

AI-enabled tools

Online collaboration platforms

Jobbeschreibung

PCT Legal and User Support Section, PCT Legal and User Relations Division, PCT Legal and International Affairs Department, Patents and Technology Sector

Contract Duration - 2 years (maximum cumulative length of 5 years) *

Duty Station: CH-Geneva

Application Deadline: 15-Sep-2026, 11:59:00 PM CET

This post is a limited-term fixed-term post.

1. Organizational Context

a. Organizational Setting

The post is located in the PCT Legal and User Support Section, PCT Legal and User Relations Division, PCT Legal and International Affairs Department, Patents and Technology Sector. The PCT Legal and User Support Section deals with providing legal advice on PCT matters to all users of the PCT system (in particular applicants, their agents and PCT Contracting States), implementing changes to the PCT Regulations and other changes within the PCT system and reaching out to PCT users and potential PCT users through various outreach activities.

b. Purpose Statement

The purpose of this role is to support the Division in coordinating promotion, outreach and training activities related to the PCT system, with the aim of increasing awareness and facilitating growth.

c. Reporting Lines

The incumbent works under the supervision of the Head of the PCT Legal and User Support Section.

d. Work Relations

The incumbent liaises with parties within and outside the organization during the process of organizing various outreach activities.

2. Duties and Responsibilities

• Provide administrative support to senior staff in the coordination of PCT promotional, outreach and training activities (both in-person and online) with other WIPO units and organizers from the public and private sector, including IP Offices worldwide.
• Manage incoming and outgoing correspondence, track deadlines and ensure timely responses.
• Coordinate the preparation and translation of seminar documents in the PCT publication languages and maintain a repository of master slides and master copies of seminar documents and related presentations.
• Provide support in ensuring the settling of all financial and budgetary aspects with organizers, invited speakers and internal WIPO staff, including WIPO consultants; assist with travel, visa and security arrangements for both in-house and external speakers.
• Assist in collecting feedback from participants (surveys, evaluation forms) and consolidate the results to support the continuous improvement of activities.
• Create and maintain databases in SharePoint, contact lists and directories of organizers, speakers and participants, ensuring they are up to date and accurate.
• Assist in developing and implementing, where required, proposals for audio/visual aids. E.g. banners, flyers, videos and other promotional material for online (e.g. WIPO website, social media) and offline use in cooperation with other parts of WIPO.
• Serve as a liaison with other WIPO units, suppliers and external counterparts to ensure a smooth flow of information and the efficient execution of activities.
• Identify and propose adjustments to procedures, as appropriate, in order to streamline and expedite actions for the Division.
• Support the promotion and growth of PCT and as applicable WIPO’s other global services.
• Perform other related duties as required.

3. Requirements

• Completion of secondary education.

Experience (Essential)

• At least five years of relevant experience.
• Experience in the coordination of outreach activities.
• Experience in overseeing budgetary activities.
• Excellent knowledge of written and spoken English.
• Knowledge of other official UN languages.

Job Related Competencies (Essential)

• Ability to edit training material.
• Ability to work within the applicable rules, regulations and procedures.
• Ability to prioritize work assignments, organize own schedule, perform routine work independently, meet deadlines; ability to work effectively in a team.
• Ability to perform research and organize information from various sources.
• Great attention to detail and ability to work in a structured manner.
• Good knowledge digital tools, including Microsoft Office applications, AI-enabled applications, and online collaboration platforms. Commitment to continuous learning and the adoption of emerging technologies.
• Good communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
• Communicating effectively.
• Showing team spirit.
• Demonstrating integrity.
• Producing results.
• Showing service orientation.
• Seeing the big picture.
• Seeking change and innovation.
• Developing yourself and others.

For more information, including on the salaries and benefits, please check the WIPO Careers website.