[Universal Genève] Executive Assistant (f/m/x)

Universal Genève SA; Genf; Sur place; CHF 90 000 - 130 000; Plein temps

Avantages offerts par ce poste

Home office (depending on position)

Referral program

Development opportunities

Culture of feedback

Résumé du poste

Universal Genève SA is seeking an Executive Assistant to provide trusted, high-level support to a senior executive across multiple companies and locations. You will bring structure, anticipation, and operational excellence to enable strategic priorities.

You will act as a key coordination point, ensuring priorities and decisions move smoothly across the organisation, with responsibilities spanning calendar management, travel, meetings, and VIP support.

Qualifications

• 6+ years of proven experience as an Executive Assistant supporting senior leadership.
• Fluent English and French; additional languages are a plus.

Responsabilités

• Executive calendar management across multiple companies and locations.
• Coordinate complex international travel arrangements end-to-end.
• Prepare meetings with agendas and briefing materials.
• Coordinate follow-up actions and decisions across departments.

Connaissances

Executive support

Calendar management

Travel coordination

VIP support

Multisite coordination

English proficiency

French proficiency

Description du poste

Founded in 1894, Universal Genève is an iconic Swiss watchmaking Maison celebrated for its rich heritage and timeless elegance. Known as the “Couturier de la Montre”, the Maison combines technical excellence with refined design, creating timepieces with the precision, creativity, and attention to detail of a couture creation.

Today, Universal Genève enters a new chapter. Its revival is shaped by exceptional timepieces, a distinctive client experience, and a commitment to excellence in everything we do.

For those ready to build a legacy

Joining Universal Genève at this stage means becoming part of a rare and defining relaunch, with the opportunity to help shape the Maison’s future.

As an Executive Assistant, you will provide trusted, high-level support to a senior executive operating across multiple companies and locations. You will bring structure, anticipation, and operational excellence, enabling the team to remain focused on strategic priorities.

You will act as a key coordination point, ensuring priorities are managed effectively and that decisions, information, and follow-up actions move seamlessly across the organisation.

Your craft

Executive support & calendar management

• Proactively manage a complex and evolving executive calendar across multiple companies and locations
• Anticipate priorities, conflicts, deadlines, and logistical requirements
• Ensure readiness for meetings, appointments, and key commitments
• Act as the main coordination point between the Executive, the CEO’s Executive Assistant, and internal departments
• Coordinate activities, priorities, and information across multiple companies, sites, and functions
• Ensure clear communication and timely follow-up between stakeholders
• Track decisions and action points, ensuring commitments are followed through to completion

Travel & logistics

• Organise complex international travel arrangements end-to-end
• Coordinate flights, accommodation, transfers, meetings, and other travel logistics
• Anticipate changes and proactively resolve issues to ensure smooth travel experiences

Meetings, decisions & follow-up

• Prepare meetings, including agendas, relevant documentation, logistics, and briefing materials
• Support the Executive in preparing for key decisions by ensuring the right information is available at the right time
• Capture and coordinate follow-up actions after meetings

Financial & administrative coordination

• Review purchase orders and invoices for completeness and accuracy before executive approval
• Coordinate with relevant internal teams to clarify discrepancies or missing information
• Contribute to improving administrative tools, workflows, and internal processes

VIP & executive events

• Welcome and support VIP clients, partners, and other important guests
• Assist with the organisation and coordination of executive meetings and events
• Support the Executive in creating a seamless and highly professional experience for key stakeholders

What will make you successful

• 6+ years of proven experience as an Executive Assistant supporting senior leadership
• Fluent English and French; additional languages are a plus
• A genuine long-term commitment to the profession
• Outstanding organizational skills and attention to detail
• High level of discretion, reliability, and confidentiality
• Proactive, autonomous, and solution-oriented mindset
• Excellent communication and interpersonal skills
• Professional executive presence and confidence with senior stakeholders
• Strong judgement and ability to anticipate needs
• Comfortable working in a fast-paced, international, multi-company environment

Tailor a New Legacy

Every magnificent revival requires a visionary to guide it. If you are ready to measure, cut, and stitch the future of our retail excellence, we invite you to shape the vision of our Geneva flagship. Join Universal Genève, and craft an unforgettable experience for the world's most discerning collectors.

Your new employer:

We encourage everyone to bring true authenticity to work and contribute to our shared mission to redefine luxury. We prioritize the well-being of our employees by fostering an environment of diversity, equity, and inclusion, where every voice is heard and valued.

We believe that happy, healthy employees are the key to success, which is why we offer competitive benefits, including:

• Home office (depending on position requirements)
• Referral program
• Development opportunities
• Culture of feedback