Senior Operations Coordination Support

Swisslinx AG; Basel; Vor Ort; CHF 85.000 - 110.000; Vollzeit

Zusammenfassung

Swisslinx AG seeks a Senior Operations Coordination Support to provide high-level admin and coordination support within the Real Estate & Facility Management team in Basel. You will work independently in a matrix environment, collaborating with project managers, engineers, architects, procurement, corporate security and senior stakeholders.

In this 2-year contract, you will coordinate cross-project activities, prepare reports and agendas, monitor budgets and support procurement, while ensuring

Qualifikationen

• Coordinate administrative and operational activities across projects, meetings, conferences and travel.
• Prepare professional documents, correspondence, reports, agendas and meeting minutes for senior and board-level stakeholders.
• Collate, analyse and summarise data to produce status reports and support decision-making.

Aufgaben

• Coordinate administrative and operational activities across projects, meetings, conferences and travel.
• Prepare professional documents, correspondence, reports, agendas and meeting minutes for senior and board-level stakeholders.
• Collate, analyse and summarise data to produce status reports and support decision-making.
• Support budget administration, including monitoring costs and preparing data for budget control and reporting.
• Manage procurement activities including purchase requisitions, orders and PO receipt management.
• Support project managers with documentation, business cases and general project coordination.
• Maintain departmental records and ensure activities comply with internal policies and procedures.
• Coordinate access and onboarding for external suppliers, consultants and other team members.
• Contribute to process improvements and help keep priorities and activities on track across the wider team.

Kenntnisse

Budget monitoring

Procurement

Data analysis

Stakeholder management

Microsoft Office

Independent working

Communication

Ausbildung

Business Administration

Project Management

Office Management

Tools

Microsoft Office

Jobbeschreibung

• Start: November 2026, latest December 2026
• Duration: 2-year contract with possible extension

As Senior Operations Coordination Support, you will provide high-level administrative and coordination support within the Real Estate & Facility Management team. Working independently in a matrix environment, you will collaborate with project managers, engineers, architects, procurement, corporate security, senior stakeholders and external suppliers.

Requirements

• Coordinate administrative and operational activities across projects, meetings, appointments, conferences and travel.
• Prepare professional documents, correspondence, reports, agendas and meeting minutes, including materials for senior and board-level stakeholders.
• Collate, analyse and summarise data to produce status reports, identify trends and support decision-making.
• Support budget administration, including monitoring costs and preparing data for budget control and reporting.
• Manage procurement activities including purchase requisitions, orders and PO receipt management.
• Support project managers with documentation, business cases and general project coordination.
• Maintain departmental records and ensure activities comply with relevant internal policies and procedures.
• Coordinate access and onboarding for external suppliers, consultants and other team members.
• Contribute to process improvements and help keep priorities and activities on track across the wider team.

Competences

• 6+ years of relevant experience within business administration, project/programme support, operations coordination, PMO or a similar environment.
• Strong experience supporting project managers with administration, coordination, meetings, documentation and budget-related activities.
• Hands-on experience with budget monitoring/cost control and procurement, including purchase requisitions and purchase orders.
• Strong analytical and numerical skills with experience preparing and analysing data for reports and decision-making.
• Confident user of Microsoft Office and comfortable learning new systems and tools.
• Experience working with policies, procedures and structured business processes.
• An affinity with Real Estate / Facility Management or project-based environments is highly desirable.
• Education in Business Administration, Project Management, Office Management or a related field, or equivalent professional experience.
• Highly organised, detail-oriented and able to work independently while managing changing priorities.
• Strong communication and stakeholder management skills, with the ability to collaborate effectively with senior stakeholders, suppliers and multidisciplinary teams.

Maybe not for you, but for someone else?