Fund Portfolio Coordinator for 9 months

Michael Page International (Switzerland) SA; Genf; Vor Ort; CHF 55.238 - 73.651; Vollzeit

Benefits dieser Stelle

2 days of home office per week

Zusammenfassung

Michael Page International (Switzerland) SA is seeking a detail-oriented professional based in Geneva, Switzerland, to manage portfolio and stakeholder support. The role involves providing logistical support for meetings, coordinating data management, and assisting with operational activities. Ideal candidates will have a university degree in a related field, experience in coordination roles, and excellent organizational skills. The position offers the flexibility of two home office days per week.

Qualifikationen

• University degree in business administration, public administration, finance, international relations, social sciences, or equivalent experience.
• Experience in portfolio support, coordination, or operations role.
• Ability to meet deadlines and adapt in fast-paced environments.
• Knowledge of additional regional languages is an asset.

Aufgaben

• Provide coordination and logistical support for meetings and events.
• Assist in preparation and distribution of briefing notes and training materials.
• Coordinate administration of grant-related entity data.
• Support business travel arrangements and budget monitoring.

Kenntnisse

Organizational skills

Attention to detail

Ability to manage multiple tasks

Excellent command of English

Experience with budget tracking

Ausbildung

University degree in business administration or related field

Tools

Digital platforms for monitoring processes

Jobbeschreibung

About Our Client

Our client is an international company.

Job Description

Portfolio and Stakeholder Support

• Provide coordination and logistical support for meetings, workshops, and engagements with internal and external stakeholders, both in person and online.
• Support the planning, budgeting, and delivery of regional and portfolio‑level events involving diverse partners.
• Assist in the preparation and distribution of briefing notes, presentations, and training materials.

Information and Data Management

• Coordinate the administration of grant‑related entity data, including reviewing, validating, and processing change requests in line with established procedures.
• Ensure partner and stakeholder records and related documentation are kept accurate and up to date in corporate systems.
• Maintain organized digital filing systems and support effective information flows across teams.
• Provide administrative support for collaboration platforms (e.g. shared workspaces and team sites), including setup, maintenance, and user onboarding.
• Support document translation processes and quality checks when required.

Team Operations and Business Support

• Contribute to operational planning, progress tracking, reporting, and budget monitoring for assigned workstreams.
• Coordinate business travel arrangements for staff and external participants, ensuring compliance with security and internal requirements.
• Track travel‑related expenditures and execution rates as delegated.
• Apply standard procedures to manage access rights to digital tools and communication channels.
• Support procurement‑related processes for suppliers and service providers when required.
• Assist with onboarding activities for new team members and support team initiatives that promote collaboration, wellbeing, and effective teamwork.
• Provide administrative support for specific budget oversight activities when requested.

Grant Lifecycle Support

• Provide administrative and coordination support for standard grant management processes, ensuring documentation, data inputs, and stakeholder contributions are handled in line with agreed requirements.

The Successful Applicant

• University degree in business administration, public administration, finance, international relations, social sciences, or a related field, or equivalent professional training or relevant work experience.
• Experience in a portfolio support, coordination, or operations role.
• Experience working with digital platforms and systems used for monitoring processes and managing information.
• Demonstrated ability to manage multiple tasks, meet deadlines, and adapt in fast‑paced environments.
• Experience with basic budget tracking or financial monitoring.
• Strong organizational skills and attention to detail.
• Excellent command of English (written and spoken).
• Knowledge of additional regional languages is an asset.

What's on Offer

2 days of home office per week.