Project Management Specialist

IBSA Institut Biochimique SA; Schweiz; On-site; CHF 110,000 - 170,000; Full time

Job summary

IBSA Institut Biochimique SA in Switzerland seeks a Project Management Specialist to plan, coordinate, monitor, and support strategic and operational projects within a pharmaceutical manufacturing environment.

The role requires coordinating cross-functional teams, ensuring timelines, budget, quality, and regulatory compliance, and driving continuous improvement through standardized project management methodologies and executive reporting.

Qualifications

• At least 5 years of Project Management experience, including pharmaceutical projects.

Responsibilities

• Plan and manage medium- to high-complexity cross-functional projects through full lifecycle.

Skills

Cross-functional coordination

Project governance

Stakeholder management

KPI monitoring

Change management

Cost control

Data analytics

Education

Master's Degree in Pharmaceutical Chemistry and Technology or related field

PM certification (PMP, PRINCE2, IPMA) a strong asset

Tools

Microsoft Project

Primavera P6

Planisware PPM

Job description

The Project Management Specialist is responsible for planning, coordinating, monitoring, and supporting the execution of strategic and operational projects within a pharmaceutical manufacturing environment.The role requires the ability to manage complex cross-functional initiatives, ensuring alignment across multiple business functions while delivering projects in accordance with agreed objectives, timelines, budget, quality standards, and regulatory requirements.The ideal candidate possesses strong Project Management expertise a solid understanding of pharmaceutical manufacturing processes, and the ability to operate effectively in a highly regulated environment.

Key Responsibilities

• Plan, coordinate, and manage medium- to high-complexity cross-functional projects throughout the entire project lifecycle.
• Develop and maintain integrated project plans, project milestones, and resource allocation plans.
• Monitor project progress against timelines, budget, scope, and quality objectives, proactively identifying risks, issues, and appropriate mitigation actions.
• Support project governance activities, including the preparation of Steering Committee meetings, Project Reviews, and management reporting.
• Foster effective coordination and collaboration across key business functions.
• Updatin and monitoring project dashboards, KPIs, and periodic reports for senior management.
• Promote standardized Project Management methodologies and contribute to continuous improvement initiatives.
• Support project portfolio planning and prioritization activities.

Education

• Master's Degree in Pharmaceutical Chemistry and Technology, Pharmacy, Biotechnology, Chemistry, Engineering or other relevant scientific disciplines.
• A Project Management certification (PMP®, PRINCE2®, IPMA, or equivalent) is considered a strong asset.

Required Experience

• At least 5 Y of Project Management experience (at least 3 within the Pharma industry).
• Demonstrated experience managing complex cross-functional projects.
• Previous experience in a multinational pharmaceutical company is preferred.
• Proven ability to coordinate multidisciplinary teams without direct managerial authority.
• Experience managing projects throughout the full project lifecycle, from planning through execution and closure.

Preferred Experience

The following qualifications will be considered a significant advantage:

• Experience in pharmaceutical manufacturing facilities producing sterile products, preferably sterile hormonal products.
• Experience managing CAPEX projects, including Large Capital Investment Projects.
• Experience managing projects related to:
  • New Product Introductions (NPI)
  • Technology Transfer
  • Facility and Equipment Upgrades
  • Manufacturing Capacity Expansion
  • Process Improvement
• Experience working within GMP-regulated pharmaceutical environments.

The successful candidate should demonstrate expertise in the following areas:

Project Management

• Project Planning and Scheduling
• Cost Control
• Data analitics
• Resource Planning
• Stakeholder Management
• Project Governance
• Change Management
• KPI Monitoring and Executive Reporting

Digital Tools

Hands-on experience with digital Project and Program Management platforms (e.g., Microsoft Project, Primavera P6). A highly valued preferred qualification is proven hands-on experience with Planisware Project & Portfolio Management (PPM) platform.