PMO Coordinator

BioTalent; Schaffhausen; Hybrid; CHF 110,000 - 165,000; Full time

Job summary

BioTalent is seeking a technical contractor with strong PMO capability to support an international primary-packaging programme. You will plan, coordinate, track and report across two major pharmaceutical manufacturing projects in a hybrid Switzerland-based role.

Key duties include maintaining schedules, action trackers and decision records, collecting technical information, coordinating with suppliers and internal stakeholders, and preparing concise status reports while flagging risks and delays.

Qualifications

• Degree in Engineering, Life Sciences or a related technical discipline, or equivalent relevant experience.
• At least five years of experience in project management, PMO or project coordination, ideally in a technical or pharmaceutical environment.
• Strong planning, organisation, project-tracking and time-management skills.
• A structured, detail-oriented and proactive approach, with the ability to work independently.
• Clear communication and effective cross-functional stakeholder coordination.
• Proficiency in Microsoft Office and fluent written and spoken English.
• Pharmaceutical manufacturing and GMP.
• Primary packaging or equipment qualification.
• Supplier coordination and project-management tools.
• English and German language skills.

Responsibilities

• Support project planning and coordinate activities, milestones and deliverables across projects.
• Maintain project schedules, action trackers and decision records.
• Collect and consolidate technical information, component requirements and specifications.
• Maintain material-demand trackers covering quantities, availability and delivery dates for equipment trials, FAT/SAT, qualification and drug-product transfers.
• Coordinate follow-up with internal stakeholders and external suppliers.
• Organise meetings, document key outcomes and prepare concise project-status reports.
• Monitor progress, highlight delays and proactively flag open actions, dependencies and potential risks.

Skills

PMO capability

Project coordination

Stakeholder coordination

Cross-functional collaboration

Time management

Education

Engineering / Life Sciences degree

Tools

Microsoft Office

Project-management tools

Job description

BioTalent is supporting a global pharmaceutical organisation seeking a technical contractor with strong PMO capability for an international primary-packaging programme. Working closely with the Primary Packaging Program Lead, you will provide the planning, coordination, tracking and reporting discipline needed to support two major pharmaceutical manufacturing projects.

What you will do

• Support project planning and coordinate activities, milestones and deliverables across projects.
• Maintain project schedules, action trackers and decision records.
• Collect and consolidate technical information, component requirements and specifications.
• Maintain material-demand trackers covering quantities, availability and delivery dates for equipment trials, FAT/SAT, qualification and drug-product transfers.
• Coordinate follow-up with internal stakeholders and external suppliers.
• Organise meetings, document key outcomes and prepare concise project-status reports.
• Monitor progress, highlight delays and proactively flag open actions, dependencies and potential risks.

What you bring

• Degree in Engineering, Life Sciences or a related technical discipline, or equivalent relevant experience.
• At least five years of experience in project management, PMO or project coordination, ideally in a technical or pharmaceutical environment.
• Strong planning, organisation, project-tracking and time-management skills.
• A structured, detail-oriented and proactive approach, with the ability to work independently.
• Clear communication and effective cross-functional stakeholder coordination.
• Proficiency in Microsoft Office and fluent written and spoken English.
• Pharmaceutical manufacturing and GMP.
• Primary packaging or equipment qualification.
• Supplier coordination and project-management tools.
• English and German language skills.

Why consider this contract?

• Contribute to major pharmaceutical manufacturing projects with international scope.
• Work directly with a Primary Packaging Program Lead and a broad technical stakeholder network.
• Gain exposure to equipment trials, FAT/SAT, qualification, material readiness and drug-product transfer activities.
• Hybrid working in Switzerland, with regular on-site presence required.