PMO - CMO Support (Temporary Cover, 2 months)

Swisslinx AG; Basel; On-site; CHF 90,000 - 135,000; Full time

Job summary

Swisslinx AG in Basel is seeking an experienced PMO Analyst to support the Change Management Office within a large-scale carve-out programme. You will contribute to governance, reporting, RAID management, and coordination to ensure timely, accurate information for decision-making.

Responsibilities include preparing executive briefings, maintaining integrated project plans, tracking milestones and risks, and coordinating across multiple workstreams with senior stakeholders to ensure compliant,

Qualifications

• Proven experience in PMO/Programme governance roles.
• Experience supporting large, multi-workstream programmes with senior stakeholders.
• Strong governance, reporting structures, and decision processes.
• Advanced Excel and PowerPoint for executive dashboards.

Responsibilities

• Support steering committees, governance meetings, agendas, and minutes.
• Consolidate programme status reports, dashboards, and updates.
• Maintain integrated programme plans with milestones and dependencies.
• Manage RAID logs and support mitigation planning.
• Track decisions, actions, and follow-up activities.
• Coordinate across multiple workstreams with PMs and leads.
• Prepare executive briefings and programme-wide communications.
• Support budget monitoring, expenditure reporting, and resource planning.
• Maintain onboarding/offboarding records and resource tracking.
• Manage programme documentation and reporting templates.
• Ensure adherence to governance frameworks and methodologies.
• Identify delivery risks, delays, and dependencies and escalate.

Skills

PMO experience

Governance expertise

Stakeholder management

Excel & PowerPoint

Tools

Microsoft Project

Jira

SharePoint

Power BI

Job description

Job Description

We are looking for an experienced CMO Support Analyst / PMO Analyst to support the Change Management Office (CMO) within a large-scale carve-out programme.

Job Description

We are looking for an experienced CMO Support Analyst / PMO Analyst to support the Change Management Office (CMO) within a large-scale carve-out programme.

This role focuses on programme governance, reporting, planning, RAID management, and coordination, ensuring effective programme controls and providing leadership with accurate, timely information to support decision-making.

Key Responsibilities

• Support steering committees, programme boards, and governance meetings, including preparing agendas, presentations, minutes, and action logs.
• Consolidate programme status reports, executive dashboards, and leadership updates.
• Maintain integrated programme plans, tracking milestones, deliverables, dependencies, and overall progress.
• Manage RAID registers (Risks, Assumptions, Issues, and Dependencies), supporting mitigation planning and issue resolution.
• Track key programme decisions, outstanding actions, and follow-up activities.
• Coordinate activities and communications across multiple programme workstreams, ensuring alignment between Project Managers and workstream leads.
• Prepare executive briefings, management presentations, and programme-wide communications.
• Support programme budget monitoring, expenditure reporting, and resource planning.
• Maintain onboarding and offboarding records and ensure accurate resource tracking.
• Manage programme documentation, shared repositories, and reporting templates.
• Support adherence to established governance frameworks, quality standards, and programme management methodologies.
• Identify potential delivery risks, delays, and dependencies, escalating concerns to programme leadership.

About The Customer

Our client is an international organization undergoing a complex business transformation and separation programme. Operating in a dynamic, multi-stakeholder environment, the organization is focused on ensuring effective programme governance, structured delivery, and successful coordination across business functions.

Requirements

• Proven experience as a PMO Analyst, Programme Support Analyst, Project Coordinator, or in a similar programme governance role.
• Demonstrated experience supporting large, complex programmes involving multiple workstreams and senior stakeholders.
• Strong understanding of programme governance, reporting structures, steering committees, and decision-making processes.
• Hands-on experience maintaining RAID logs, integrated project plans, milestone trackers, and dependency registers.
• Excellent organisational and coordination skills, with the ability to manage competing priorities and deadlines.
• Strong stakeholder management and communication skills, including experience working with senior leadership and cross-functional teams.
• Advanced proficiency in Microsoft Excel and PowerPoint, particularly for executive reporting, dashboards, and management presentations.
• Experience maintaining programme documentation, action logs, and governance records.
• Strong analytical skills, attention to detail, and a structured, proactive approach to problem-solving.
• Ability to work independently in a fast‑paced, complex programme environment.

Nice to Have

• Previous experience supporting carve-out, business separation, divestiture, or large-scale transformation programmes.
• Familiarity with financial tracking, programme budgeting, and resource management.
• Experience with PMO or project management tools such as Microsoft Project, Jira, SharePoint, or Power BI.
• Knowledge of established project and programme management methodologies, such as PRINCE2, PMP, or MSP.
• Experience working in international, matrix-based organisations.