Office Manager (60%)

Ontinue; Zürich; Vor Ort; CHF 42.000 - 70.000; Teilzeit

Benefits dieser Stelle

Management training

Microsoft training

Great benefits

Zusammenfassung

Ontinue, a Zurich-based provider of AI-powered MXDR services, is seeking a hands-on Office Manager to run the day-to-day operations of our Zurich office on a 60% basis. You will be the face of the office, manage vendors and workplace services, and create a welcoming experience for employees, leadership, and visitors.

This role requires prior office-management experience, strong vendor management, excellent communication, and top-tier organization.

Qualifikationen

• Prior experience as an office manager, workplace coordinator, or similar operations role in a fast-paced environment.
• Experience in a technology company is a plus.
• Strong vendor management skills, with the ability to coordinate facilities, catering, and office services.
• Excellent communication and interpersonal skills; comfortable being the go-to person in the office.
• Highly organized and detail-oriented, with the ability to juggle multiple priorities.
• Proficiency in Microsoft Office and standard business tools.

Aufgaben

• Serve as site manager for the Zurich office, ensuring smooth day-to-day operations
• Manage vendors, including facilities, catering, and office services
• Oversee office supplies, ordering, and workplace coordination
• Support office events, team gatherings, and leadership visits
• Partner cross-functionally to ensure a consistent workplace experience

Kenntnisse

Office management

Vendor management

Communication skills

Organizational skills

Microsoft Office

On-site availability

Tools

Microsoft 365 / Office 365

Facilities management software

Jobbeschreibung

As a leading provider of AI-powered extended managed detection and response (MXDR) services, Ontinue is on a mission to be the most trusted, 24/7, always-on security partner that empowers customers to embrace the future by using AI to operate more strategically, at scale, and with less risk. We believe that the combination of AI and human expertise is essential for delivering effective managed security that is tailored to a customer’s unique environment, operational constraints, and risks.

Our MXDR service combines powerful proprietary AI with a one-of-a-kind collaboration model to continuously build a deep understanding of our customers’ environments, informing how we prevent, detect, and respond to threats. Our unrivaled Microsoft expertise allows customers to achieve these outcomes with the Microsoft Security tools they already own. The result is highly localized managed protection that empowers security teams to be faster, smarter, and more cost efficient than ever before.

Continuous protection. AI-powered Nonstop SecOps. That's Ontinue.

Your Mission

We're looking for a hands-on, proactive Office Manager to run day-to-day operations of our Zurich office on a 60% basis (part-time). In this role, you'll be the face of the office, keeping everything running smoothly, managing vendors and workplace services, and creating a consistent, welcoming experience for employees, leadership, and visitors alike.

What You'll Do

Site Management and Operations

• Serve as site manager for the Zurich office, ensuring smooth day-to-day operations
• Manage vendors, including facilities, catering, and office services
• Oversee office supplies, ordering, and workplace coordination
• Support office events, team gatherings, and leadership visits
• Partner cross-functionally to ensure a consistent workplace experience

What We're Looking For

• Prior experience as an office manager, workplace coordinator, or similar operations role, ideally in a fast-paced, global environment
• Experience in a technology company is a plus
• Strong vendor management skills, with the ability to coordinate facilities, catering, and office services
• Excellent communication and interpersonal skills; comfortable being the go-to person in the office
• Highly organized and detail-oriented, with the ability to juggle multiple ongoing priorities
• Comfortable working in ambiguity and adapting to shifting needs
• Proficiency in Microsoft Office and standard business tools
• Available on-site during core office hours (schedule to be agreed), with occasional flexibility for events or leadership visits outside standard hours

Schedule

• This is a 60% role (approx. 3 days/week or equivalent hours, to be arranged with the team)
• On-site presence in Zurich required during agreed working days, given the nature of site management and vendor coordination

What we offer:

We have been recognized as a top place to work! In addition to a competitive salary, we also offer great benefits and access to management and Microsoft training.

Come as you are! We search for amazing people of diverse backgrounds, experiences, abilities, and perspectives. Ontinue welcomes and encourages diversity in the workplace regardless of race, gender, religion, age, sexual orientation, disability, or veteran status.

Next Steps

If you have the skills and experience required and feel that Ontinue is a place you can belong, we would love to get to know you better! Please drop an application to this role and our talent acquisition manager will be in touch to discuss further.