Individual Contractor - Finance and Budget Section

UNITAR Division for Prosperity; Genf; Vor Ort; CHF 100.000 - 134.000; Teilzeit

Zusammenfassung

UNITAR in Geneva seeks an Experienced Individual Contractor for the Finance and Budget Section to support financial accounting, budgeting, travel processing, and donor reporting across programs.

Responsibilities include processing payments, maintaining ERP records (Oracle/SAP), performing reconciliations, and assisting audits while ensuring compliance with UNITAR policies.

Qualifikationen

• At least 2 years of progressively responsible experience in financial accounting and budgeting.
• Knowledge and experience in IPSAS and ERP systems (Oracle and SAP).
• MA degree or equivalent in Accounting, Finance or related area; CPA/CA advantageous.
• Fluency in English; knowledge of French desirable.

Aufgaben

• Underthe direct supervision of Chief, Finance and Budget Section, perform finance and budget functions including processing payment requests and recording obligations.
• Maintain ERP systems, reconcile accounts and prepare financial reports for donors and management.
• Review travel authorizations, process travel tickets and monitor entitlements.
• Assist in audits and in developing budgets, performance reports and donor reporting.

Kenntnisse

Financial accounting

Budgeting

Financial reporting

ERP knowledge

MS Excel

Ausbildung

MA degree in Accounting/Finance

CPA/CA advantageous

Tools

Oracle ERP

SAP ERP

Jobbeschreibung

Leaflet | Produced by United Nations Geospatial

• Individual Contractor - Finance and Budget Section

Vacancy announcement

IC/2026/007

Individual Contractor - Finance and Budget Section

Vacancy type Consultant/Individual Contractor

Duration of the contract

6 months

01 October 2026

Deadline for submission of applications

21 September 2026

Organizational Unit

Finance and Budget Section

Number of job positions

1

Area of Specialization/Thematic Areas:

FinancialBudgeting,FinancialTransactions,FinancialAnalysis, Financial Reporting, Data Management, and Travel Management

Overview:

TheFinanceandBudgetSection(FBS) provides financial and budget management services to UNITAR’s program areas and operational sections. FBS activities include transactional support for revenue recording, accounts receivable, accounts payable, managing Budgets & Obligations, accounting reconciliations, preparing financial reports and financial statements, and reviewing Grants-In and Grants-Out agreements. FBS also determines and processes mission travels and entitlements to all types of travelers of UNITAR (Staff, Fellows and Advisors, SSA Contractors, Meeting Participants, Resource Persons, etc.) in accordance with UNITAR’stravelpolicy.Workwouldalsoinvolve processingtransactionsintheERPsystemandmakingjournalentries, providing support for program activities, following up on travel reports, and reviewing and making payments on post-travel claims.

General objectives of the contract:

To provide FBS with additional processing and analysis capacity for Finance, Budget, Program support and travel processing activities and undertake financial accounting/analysis, reporting, maintenance of databases, file management system and assist in audit coordination.

Responsibilities/description of professional services:

UnderthedirectsupervisionofChief,Finance and Budget Section, the incumbent will undertake the following responsibilities:

• FinanceandBudget functions:
  • ProcesspaymentrequestspertainingtoSSAContractors,Trainees,Vendors,UNagenciesand reimbursement to staff, etc.
  • RecordobligationsintheEnterpriseResourcePlanning(ERP)systemandmaintaincommitment documents as and when applicable.
  • Assistinmaintaining andreconciling thetravelcreditcardpool.
  • CollectincidentalsonticketspurchasedthroughCreditcardinatimelyandaccuratemanner.
  • Assistindata-cleaning/POclosureforpreparationoffinancialreportstodonorsandaccount reconciliation for preparation of UNITAR Corporate financial statements.
  • Assistinauditfunctionsintermsofgatheringsupportingdocumentsoncases sampled.
  • Manage data by collecting and compiling data with speed and accuracy, recording it in an accessible manner and maintaining databases; create and generate reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
  • Reviewofvariousexceptionreportsandresolve exceptionPOs, vouchers,GLJEsinatimelymanner.
  • Maintainproperfilingsystemforfinancialrecordsanddocuments.
  • PerformotherFinanceandBudgetfunctionsasandwhenrequiredandassigned.
• Travelandotherfunctions:
  • Review all the travel Mission Authorizations being submitted for approval, ensure validity in accordance with the policy, and process travel tickets.
  • Provide guidance toprogrammes staff aboutthetravelers’entitlements.
  • ProcesspaymentsforDSA, self-ticketsandpost-travelclaims.
  • Adviseprogrammesonrevisionandamendmentsoftravelauthorizationsasmaybeneeded.
  • Reviewsquotes receivedfromtravelagencies,travelplatformsandindividual/grouptravelers.
  • Maintainsmonitoringtable ofprocessedMissionauthorizations andtravel tickets.
  • Coordinateswithpartnertravelagenciesandensuresreconciliationandtimelysettlementoftheir bills.
  • Request, whenever necessary,quotesforlumpsumtravelentitlementsforstaffhomeleavetravel.
  • Quarterlyreviewsoftravelauthorizationsissued,cancels and closes commitments as deemed appropriate in coordination with the programs.
  • Coordinateandcollaboratewithexternalparties,travelagencies,serviceproviders, etc. as they may relate to thetravel function.
  • Updatethetraveldatabase regularlysothatfinalclearancesuponseparationscanbeprocessed in an accurate and timely manner.
• SupportforProgramme:
  • Establishnewprojects,prepareprojectbudgetsandallocationsbasedontherequirementsof programmes.
  • Maintainstaffingtableandmonitorfundingavailabilityforongoingmonthlypayrollrequirements.
  • Assistinthepreparationoffinancialreportstodonorsandexternalpartnersbasedonthe agreements and stay current with donor reporting requirements.
  • Coordinatetherefundsandgrantclosureprocesses.
  • Monitorbudgetimplementationversusexpenditure; assistinthe preparation/finalization of budget performance reports.
  • Checkregularlythelevelofincomeandexpenditure records, flagging funding gaps, and recommend appropriate actions for the projects.
  • Monitor and collaborate with programmes for timely submission of financial reports from implementingPartnersaspergrant-outagreements,reviewandvalidateforcompletenessand accuracy of the submitted financial reports and make accounting entries as required.
  • Reviewquarterlystatusofunliquidatedobligations(POs)andtakeappropriateactionsin coordination with the programme managers.
  • Assistprogrammestaffinthedevelopmentofresourcerequirementsforbudgetsubmissions and in the preparation of budget performance submissions.
• SupporttheusageofthenewERPsystem:
  • TrainandsupportUNITAR programme stafffortheusageoftheERP system
  • Participateinthe test andvalidationof any upgrade ormaintenance of the ERP system.

Measurable outputs/deliverables/schedule of deliverables:

• Travelandotherfunctions
  • Travelauthorizations areissuedfollowing UNITAR’stravel policy.
  • Travelclaimsaresettledinaccordancewithestablishedprocessingindicators.
  • DSAentitlements are accurately calculatedand timely processed.
• Supporttoprogramme unitsunderportfolio:
  • Requests from the programme are timely and accurately addressed.
  • Projectsareavailableandbudgetallottedoncetheagreementissigned.
  • Timelypreparation and accuracyoffinancialreports.
  • ProjectFundingismonitored,andgapsaretimelyaddressed.
  • Paymentstoimplementingpartnersaremadeaspertheagreement’sschedule, and financial reports are timely and accurately recorded in the ERP system.
• Supportwiththemaintenance and enhancements of the ERP
  • Requests for support from the programme are addressed on time.
  • ERP testing is completed correctly and on time as scheduled.

Performance Indicators for evaluation of results:

• Allinternaladministrativeproceduresanddeadlines aremet.
• Travels,procurementsandotherarrangementsaremadeincompliancewithUNandUNITAR policies, procedures and guidelines.
• Client-orientationis usedwhen working with focal points,resourcepersonsand meeting participants.
• Accuracyincalculations, providedinformation anddraftedcorrespondence anddocuments.
• Issues/problems,astheyarise,areaddressedinatimelymanner.

Assignments:

Assignments are office-based in Geneva, Switzerland. Engagements are delivered under Individual Contractor modalities, with no supervisory responsibilities.

Experiences:

At least 2 years of progressively responsible experience in financial accounting and budgeting. Knowledge and experience in the International Public Sector Accounting Standards (IPSAS). Knowledge and experience of Enterprise Resource Planning (ERP) systems such as Oracle and SAP. Advanced knowledge of MS Office products, specifically Excel, and good computer literacy skills.

MA degree or equivalent in Accounting, Finance or a related area. Professional certification as a Certified Public Accountant (CPA), a Chartered Accountant (CA), or an equivalent is an advantage.

Language:

Fluency in English is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage.