Group Procurement Coordinator - 80%

Stichting van aandelen Lotus Bakeries; Baar; On-site; CHF 65,000 - 90,000; Part time

Benefits offered by this job

Branded snacks

Job summary

Lotus Bakeries, Milan, is seeking a Group Procurement Coordinator for a part-time role (70–80%). The position focuses on raw material procurement, SAP data maintenance, and supplier coordination to align with production goals across European plants and global operations.

Key responsibilities include managing contracts, data integrity, and cross-department collaboration while supporting Finance on invoice discrepancies and ensuring uninterrupted supply chains.

Qualifications

• Higher education certificate/degree is required.
• Min. 3 years of experience in a commercial back office role.
• Solid experience with contract management within FMCG procurement.
• Experience with SAP, Excel, Word, PowerPoint, and MS Outlook.
• Fluency in English; German and French are a strong plus.

Responsibilities

• Manage end-to-end procurement of raw materials in SAP.
• Coordinate cross-plant procurement activities with suppliers.
• Maintain contracts and material master data for compliance.
• Resolve invoice discrepancies and supply chain issues.
• Provide regular procurement data reporting to leadership.

Skills

Stakeholder management

Analytical skills

Communication

Planning & prioritization

Data reconciliation

English fluent

Education

Higher education certificate/degree

Tools

SAP

Excel

Word

PowerPoint

MS Outlook

Job description

The Group Procurement Coordinator manages all operational aspects of raw material procurement, acting as the key subject matter expert on procurement processes, supplier coordination, and SAP system entries. This roles ensures that the procurement activities align with the company’s operational goals and compliance standards while maintaining accurate data (contracts, material master data etc.). Additionally, the role resolves procurement challenges, including order discrepancies, blocked invoices, and supply chain disruptions, ensuring efficient and uninterrupted production operations. It is a part-time role at 70-80%.

Cross-Departmental Collaboration and Stakeholder Engagement:

• Serve as the central point of contact to ensure effective communication and collaboration between internal departments, plants and suppliers to coordinate procurement activities for raw materials.
• Build and maintain strong partnerships with suppliers to ensure accurate contract management, timely order confirmations, and efficient documentation processes.
• Support the Finance team in resolving invoice discrepancies, reconciling payments, and preventing overdue issues, enhancing operational efficiency.
• Backup of other procurement coordinator to ensure contingency of operations

SAP Power User & Data Management

• Maintain and manage procurement data within SAP, including the creation and modification of contracts and material master records, ensuring data accuracy and compliance with procurement standards.
• Monitor and analyse contract balances, forecast trends, and material availability across our production plants (Europe, South Africa, and Thailand) to ensure supply continuity and adherence to agreements.
• Optimize workflows by tracking contracts, and identifying improvement opportunities, ensuring compliance and operational efficiency across procurement activities.

Global Supply Chain Management

• Manage end-to-end order lifecycles, including forecasts, orders, goods receipts in SAP, and invoice issuance for accurate and timely execution.
• Expand responsibilities to include coordinating supply chain tasks such as, ensuring accurate stock levels, delivery alignments with production schedules and effective resolution of supply chain challenges.
• Provides regular data updates and quantitative reports to support the decision making process.

Profile

To be successfull on this role, we believe that you need to have:

• Higher education certificate/degree is required.
• Min. 3 years of experience in a commercial back office role.
• Solid experience with contract management and its processes ideally within a FMCG commercial department (procurement, sales, finance, trading, supply chain).
• Experience in dynamic business environments to achieve targets under time pressure.
• Commercial attitude and business understanding.
• Proven track record in supporting the commercial activities with contract management and data reconciliation.
• Proven application skills of SAP, Excel, Word, PowerPoint, MS Outlook is a must have.
• Highly organized with strong planning and prioritization abilities.
• Strong stakeholder management and communication skills.
• Strong analytical capabilities to present and interpret data.
• Great service quality and proactive work attitude.
• Passionate, curious and a self-starter to go the extra-mile.
• Fluency in English; German and French are a strong plus.

"I love the ownership you get in your role to work towards great results. Working in an international environment allows me to work together with people from different cultures and nationalities."

Offer

Grasp the opportunity to join an ambitious and driven team! Being part of a fast growing, international company, you will get tons of on-the-job-learning and acquire new insights. In addition, you will be part of a culture where passion, team spirit and open dialogue are our main drivers. And of course, on top of that, you can enjoy delicious branded snacks every day!

Do you want to be part of a terrific team with the ambition to create small momentsof happiness every day? Meet our people, discover their unique skills and get excitedto join them in a great work environment.