F&B Administrative Executive

Grace St. Moritz GmbH; Sankt Moritz; On-site; CHF 90,000 - 120,000; Full time

Job summary

Grace St. Moritz GmbH in St. Moritz is seeking an F&B Administrative Executive to provide comprehensive administrative support to the Food & Beverage department and management.

The role involves scheduling, reporting, budgeting, and coordination with suppliers and internal teams, with a strong emphasis on accuracy and professional communication. The candidate will handle procurement, invoices, and cost-related documentation, while maintaining organized records and assisting with special F&B

Qualifications

• Experience in F&B administrative support is preferred.
• Proficiency in document filing, records, and scheduling.
• Fluency in German, English, and Italian is required for oral and written communication.

Responsibilities

• Provide daily administrative support to the F&B department and management.
• Coordinate and maintain F&B schedules, meetings, and departmental activities.
• Prepare and maintain F&B reports, records, and filing systems.
• Assist with purchase orders, invoices, expenses, and payment documents.
• Coordinate with suppliers, finance, purchasing, and internal departments.
• Monitor F&B inventory, stock movements, orders, and deliveries and support budgets.

Skills

Administrative skills

Budget monitoring

Reporting

Vendor coordination

Procurement support

Multilingual DE/EN/IT

Job description

F&B Administrative Executive

Grace St. Moritz GmbH Vacant since : 27.08.2026 Number of jobs : 1 7500 St. Moritz (GR) 100% Immediately Permanent

Ensure all administrative activities comply with company policies, procedures, and applicable F&B standards Provide daily administrative support to the Food & Beverage (F&B) department and management team Coordinate and maintain F&B schedules, meetings, appointments, and departmental activities Prepare, organize, and maintain F&B reports, records, documents, and filing systems Assist with preparation and tracking of purchase orders, invoices, expenses, and payment documents Coordinate with suppliers, vendors, finance, purchasing, and other internal departments Maintain accurate records of F&B inventory, stock movements, orders, and deliveries Assist with monitoring departmental budgets, expenses, and cost-related documentation Prepare daily, weekly, and monthly operational reports as required Support menu updates, pricing documentation, promotional materials, and other F&B administrative requirements Coordinate meetings, training sessions, events, and other F&B activities Handle correspondence, emails, telephone calls, and general enquiries professionally Ensure F&B administrative documents are accurate, complete, and properly filed Follow up on pending requests, orders, invoices, and operational matters to ensure timely completion Support the F&B Manager/Director with ad-hoc administrative tasks and special projects

• Work location 7500 St. Moritz (GR)
• Workload 100%
• Employment start Immediately
• Employment duration Permanent

• German Orally : Very good knowledge Written : Very good knowledge
• English Orally : Very good knowledge Written : Very good knowledge
• Italian Orally : Very good knowledge Written : Very good knowledge

• By email [e-mail]