Executive Assistant to the CEO — Structure & Impact

gapfruit AG; Zug; Vor Ort; CHF 110.000 - 140.000; Vollzeit

Zusammenfassung

Gapfruit AG in Switzerland is seeking an experienced Executive Assistant to the CEO to bring order and focus in a fast-moving deep-tech environment. You’ll manage the CEO’s calendar, prepare meetings and documents, and support board, shareholder and investor administration while coordinating external stakeholders.

This on-site role in Zug requires discretion, a proactive mindset and the ability to create structure where none exists.

Qualifikationen

• Experience as Executive Assistant, Personal Assistant, Office Manager or similar role.
• Highly structured, reliable and proactive working style.
• Comfortable with ambiguity and evolving processes; can create structure.
• Ability to stay calm and make pragmatic decisions when multiple things happen.
• Strong judgment and ability to work independently.
• Professional communication skills in German and English.

Aufgaben

• Managing and coordinating the CEO's calendar, meetings and travel
• Preparing meetings, documents and correspondence and following up on action items
• Supporting Board, shareholder and investor-related administration
• Coordinating appointments with customers, partners and external stakeholders
• Organizing company meetings, events and business travel
• Handling documents, invoices and general administration
• Coordinating external service providers and office-related matters
• Establishing simple and effective administrative processes where missing
• Identifying what needs to be done, prioritizing independently and taking ownership

Kenntnisse

Executive support

Calendar management

Travel coordination

Discretion

German & English communication

Prioritization & independence

Jobbeschreibung

Gapfruit AG in Switzerland is seeking an experienced Executive Assistant to the CEO to bring order and focus in a fast-moving deep-tech environment. You’ll manage the CEO’s calendar, prepare meetings and documents, and support board, shareholder and investor administration while coordinating external stakeholders.

This on-site role in Zug requires discretion, a proactive mindset and the ability to create structure where none exists.