Executive Assistant (60% - 80%), Genève, (f/m/d)

Julius Baer; Genf; Vor Ort; CHF 100.000 - 120.000; Teilzeit

Zusammenfassung

Julius Baer in Geneva seeks an experienced Executive Assistant to support the Market Head Intermediaries Western Switzerland & Americas, delivering high-calibre administrative and operational support with a sharp eye for detail.

You will manage calendars, organise travel, screen calls and emails, and act as a trusted liaison between headquarters and the Geneva office to ensure aligned, efficient governance.

Qualifikationen

• Bachelor's degree or current student in related field.
• Experience in a similar role and affinity with private banking topics.
• Fluency in English and French; Spanish and German language skills are a strong advantage.
• Proficiency in MS Office.

Aufgaben

• Proactively manage the Market Head Intermediaries Western Switzerland & Americas calendar.
• Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting.
• Screen calls and emails, handle sensitive correspondence, and ensure timely follow-up.
• Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives.
• Seamless alignment with the business management team.
• Collaborate with Finance, HR, Compliance and Legal departments when required, particularly regarding documentation and approvals.
• Facilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow-ups.
• Maintain strict confidentiality of all matters

Kenntnisse

Discretion & Integrity

Initiative & Problem-Solving

Communication Skills

Team Collaboration

Organisational Excellence

Ausbildung

Bachelor’s degree in business administration, International Relations, or related field

Tools

Microsoft Office Suite

Jobbeschreibung

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.

The Executive Assistant role supporting the Market Head Intermediaries Western Switzerland & Americas is a pivotal position requiring an enthusiastic person, showing ownership and a can-do attitude. The Executive Assistant will provide comprehensive, high-calibre administrative and operational support, ensuring seamless day-to-day functioning across priorities.

The successful candidate will support the Market Head Intermediaries Western Switzerland & Americas in driving operational efficiency, a complex agenda, travelling arrangement and leadership coordination across the Market.

This individual will serve as a pivotal point of contact with both internal and external stakeholders.

With a proactive mindset and unwavering attention to detail, the Executive Assistant will act as a trusted partner, anticipating needs, managing sensitive information with confidentiality, and contributing to enhanced executive effectiveness.

This role can be well suited for a bachelor/ master student or for a more experienced assistant, willing to work part time.

At Julius Baer, where excellence and client focus define our culture, this role demands the highest standards of professionalism, discretion, and service orientation in a fast-paced, multi-stakeholder environment.

YOUR CHALLENGE

• Manage the Market Head Intermediaries Western Switzerland & Americas calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts
• Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting
• Serve as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow-up
• Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives
• Seamless alignment with the business management team
• Collaborate with all the key internal stakeholders, including Finance, HR, Compliance and Legal departments when required, particularly regarding documentation and approvals
• Facilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow-ups
• Maintain strict confidentiality of all matters

YOUR PROFILE

• Bachelor’s degree in business administration, International Relations, or a related field (on going or graduated)
• A first experience in a similar role and affinity with private banking topics
• Ability to travel regularly between Zürich and Geneva and willingness to have daily internal exchanges with the other locations
• Proven ability to work effectively in an executive environment with discretion and professionalism
• Fluency in English and French; Spanish and German language skills are a strong advantage
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Organisational Excellence: Ability to multitask efficiently while maintaining accuracy and attention to detail
• Initiative & Problem-Solving: Anticipates needs and proposes solutions without constant supervision
• Communication Skills: Clear, concise, and diplomatic communicator across levels and cultures
• Team Collaboration: Works well both independently and as part of cross-functional teams
• Discretion & Integrity: Handles confidential information with utmost sensitivity and trustworthiness