Executive Assistant (60% - 80%), Genève, (f/m/d)

Bank Julius Bär & Co. Ltd.; Genf; Hybrid; CHF 75.000 - 110.000; Vollzeit

Benefits dieser Stelle

Flexible working options

Graduate Programme

Zusammenfassung

Julius Baer in Switzerland is seeking an Executive Assistant to support the Market Head Intermediaries Western Switzerland & Americas. The role requires strong ownership, proactive mindset, and high standards of professionalism in a fast-paced, multi-stakeholder environment.

You will manage calendars, arrange travel, screen calls and emails, and coordinate with Finance, HR, Compliance and Legal. Fluency in English and French is required, with additional German or Spanish being a plus.

Qualifikationen

• Bachelor's degree in business administration, international relations, or related field.
• Experience in a similar executive-assistant role; private banking exposure preferred.
• Must be able to travel regularly between Zürich and Geneva and coordinate with multiple locations.
• Demonstrated discretion, professionalism, and confidentiality in a fast-paced environment.
• Fluency in English and French; German or Spanish a strong plus.
• Advanced skills in MS Office (Outlook, Word, Excel, PowerPoint).
• Excellent communication, multitasking, and cross-functional collaboration.

Aufgaben

• Manage the Market Head Intermediaries Western Switzerland & Americas calendar; schedule meetings and resolve conflicts.
• Organise travel itineraries, visas, accommodations, and expense reporting.
• Screen calls and emails; act as gatekeeper and ensure timely follow-ups.
• Coordinate with headquarters and Geneva office on policies and communications.
• Collaborate with Finance, HR, Compliance, and Legal for approvals and documentation.
• Facilitate governance processes: regional management meetings, action-tracking, minutes.
• Maintain strict confidentiality of all matters.

Kenntnisse

Calendar management

Travel coordination

Gatekeeping

Stakeholder coordination

Discretion & integrity

Multitasking & organization

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Jobbeschreibung

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let's shape the future of wealth management together. The Executive Assistant role supporting the Market Head Intermediaries Western Switzerland & Americas is a pivotal position requiring an enthusiastic person, showing ownership and a can-do attitude. The Executive Assistant will provide comprehensive, high-calibre administrative and operational support, ensuring seamless day-to-day functioning across priorities. The successful candidate will support the Market Head Intermediaries Western Switzerland & Americas in driving operational efficiency, a complex agenda, travelling arrangement and leadership coordination across the Market. This individual will serve as a pivotal point of contact with both internal and external stakeholders. With a proactive mindset and unwavering attention to detail, the Executive Assistant will act as a trusted partner, anticipating needs, managing sensitive information with confidentiality, and contributing to enhanced executive effectiveness. This role can be well suited for a bachelor/ master student or for a more experienced assistant, willing to work part time. At Julius Baer, where excellence and client focus define our culture, this role demands the highest standards of professionalism, discretion, and service orientation in a fast-paced, multi-stakeholder environment.

YOUR CHALLENGE

• Manage the Market Head Intermediaries Western Switzerland & Americas calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts
• Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting
• Serve as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow-up
• Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives
• Seamless alignment with the business management team
• Collaborate with all the key internal stakeholders, including Finance, HR, Compliance and Legal departments when required, particularly regarding documentation and approvals
• Facilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow-ups
• Maintain strict confidentiality of all matters

YOUR PROFILE

• Bachelor’s degree in business administration, International Relations, or a related field (on going or graduated)
• A first experience in a similar role and affinity with private banking topics
• Ability to travel regularly between Zürich and Geneva and willingness to have daily internal exchanges with the other locations
• Proven ability to work effectively in an executive environment with discretion and professionalism
• Fluency in English and French; Spanish and German language skills are a strong advantage
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Organisational Excellence: Ability to multitask efficiently while maintaining accuracy and attention to detail
• Initiative & Problem-Solving: Anticipates needs and proposes solutions without constant supervision
• Communication Skills: Clear, concise, and diplomatic communicator across levels and cultures
• Team Collaboration: Works well both independently and as part of cross-functional teams
• Discretion & Integrity: Handles confidential information with utmost sensitivity and trustworthiness

Why join Julius Baer?

The international reference in wealth management Julius Baer is the leading Swiss wealth management group. We focus on servicing and advising sophisticated private clients from around the world, taking into account what truly matters to them – in their business and personal life, today and for future generations. Headquartered in Zurich, we are present in around 60 locations worldwide, including Bangkok, Dubai, Dublin, Frankfurt, Geneva, Hong Kong, London, Luxembourg, Madrid, Mexico City, Milan, Monaco, Mumbai, Santiago de Chile, Shanghai, Singapore, Tel Aviv, and Tokyo.

At Julius Baer our employees enjoy the benefits of a global company with the support and collegiality of a much smaller one. We are growing quickly, but we remain dedicated to maintaining our accessible structure with flat hierarchies, and approachable and supportive leaders. With offices around the world, we offer an international and stimulating work environment and the opportunity to work with a diverse team of highly motivated colleagues, bringing the best of the bank to our clients. Our core values of Care, Passion, and Excellence define the tone of how we interact with each other and our partners.

Committed to your success Whether nurturing young talent with our renowned apprentice scheme, enabling ambitious university graduates to put theory into practice with our Graduate Programme, or providing first-class opportunities for experienced professionals, we look after our employees. We believe in continuous learning as a company and as individuals, which is why we put a focus on the health and well-being of our employees and offer flexible working options, a wide array of benefits, and extensive career development programmes.

For more information visit www.juliusbaer.com or contact us via the Contact Form.