Executive Assistant

Auterion; Zürich; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Flexible working hours

Stock Options

Generous holiday allowance

Pension plan

Car parking (Zurich office)

Enhanced maternity & paternity leave

Mental health and wellbeing support

Learning and development opportunities

Regular team socials

Zusammenfassung

Auterion is seeking an Executive Assistant to work closely with the CEO and the Executive Leadership Team. You will manage the CEO's calendar, coordinate meetings and travel, and provide confidential administrative support across the organization.

You will collaborate with the CoS and stakeholders, handle high-priority tasks with discretion, and help optimise day-to-day operations while thriving in a fast-paced startup environment in Zurich.

Qualifikationen

• 3+ years experience supporting a senior executive team.
• Experience in a fast-paced start-up/scale-up environment, ideally tech.
• Strong calendar management across time zones.
• Willingness to work flexible hours and travel occasionally.
• Adaptable with multiple tasks in a fast-changing environment.
• Ability to anticipate executives' needs and work autonomously.
• Proficiency with modern tools.
• Fluent in English; German a plus; CH/EU/US citizenship required.

Aufgaben

• Proactively manage CEO's complex schedule including meetings, travel and calls across time zones.
• Arrange domestic and international travel itineraries including flights, accommodations, and visas.
• Organize meetings with agenda preparation and materials.
• Provide administrative support such as expenses, reports, and invoices.
• Collaborate cross-functionally to ensure project delivery and executive priorities.

Kenntnisse

Calendar management

Executive support

Communication

Time management

Cross-functional collaboration

Adaptability

Autonomy

Google Workspace

Slack

Travel coordination

Discretion

Tools

Google Workspace

Slack

Jobbeschreibung

Overview

The Executive Assistant at Auterion will work closely with our CEO and the wider Executive Leadership Team. Your attention to detail, excellent communication skills, and ability to actively anticipate the needs of our leadership team will be essential to our success. Day-to-day, you will manage the calendar of the CEO, organizing events and assisting the Chief of Staff on a daily basis with multiple tasks. You will be responsible for our CEO's schedule. This will include coordinating meetings & travel, handling confidential information, whilst also acting as the liaison between the CEO, CoS and various stakeholders. Additionally, you will be responsible for ensuring that the day to day operations within the business are performed in due time.

Responsibilities and Duties

• Proactively manage the complex schedule of the CEO, including scheduling meetings, appointments, travel arrangements, and calls, in order to enable leadership to focus on strategic goals
• Arrange domestic and international travel itineraries, including flights, accommodations, transportation, visas and meetings
• Organize and coordinate meetings, including agenda preparation and meeting materials
• Provide administrative support, such as expense management, reports, invoices etc.
• Collaborate cross-functionally with teams to ensure smooth project delivery and alignment with executive priorities, as well as team events
• Work on high-impact tasks that require strong attention to detail, research, and problem-solving skills.
• Handle sensitive company information with the highest level of integrity and confidentiality
• Identify opportunities to improve processes and operations that can help executives manage their time more effectively and the business run more smoothly.
• Work autonomously across multiple time zones, managing multiple tasks

Qualifications and Skills

• 3+ years of experience in supporting a senior executive team
• Excellent written and verbal communication skills
• Proven experience working for a fast-paced start-up/scale-up, ideally in tech
• Previous experience with complex calendar management, including scheduling meetings, appointments, and events across different time zones
• Willingness to go the extra mile and be flexible with working hours when necessary
• You are adaptable, with the ability to manage multiple tasks in a fast-changing environment
• Ability to anticipate the needs of executives and work autonomously
• Proficiency in modern tech tools (e.g., Google Workspace, Slack, etc.)
• Fluent in English
• Fluency in German is a plus
• CH / EU / US Citizenship is required
• Willingness to travel occasionally

Benefits

• Flexible working hours & hybrid workplace
• Stock Options
• Generous holiday allowance
• Pension plan
• Car parking (Zurich office)
• Enhanced maternity & paternity leave
• Mental health and wellbeing supportLearning and development opportunities
• Regular team socials

About Auterion

We are building the leading software platform for AI-powered autonomous systems for enterprise and government customers. Our team is supporting the most important missions and solving the most challenging problems.

At Auterion, we bring together the sharpest minds who love to solve the hardest problems. Join a vibrant team built on innovation, openness, and excellence, where you'll be empowered to develop ideas, collaborate across all levels, and make an impact that matters.