Events & Operations Intern

The Villars Institute; Gland; Hybrid; CHF 25.000 - 30.000; Teilzeit

Benefits dieser Stelle

Hybrid work

SBB travel card

Monthly stipend

Zusammenfassung

The Villars Institute, based in Gland, Switzerland, seeks an Events & Operations Intern to support the planning, coordination and delivery of high-quality convenings, programs and day-to-day operations.

You will help organize in-person and online events, assist with registrations, agendas and materials, manage data and reporting, and contribute to improving administrative processes in a mission-driven, collaborative environment.

Qualifikationen

• Excellent organizational skills
• Strong communication abilities
• Ability to work cross-culturally
• Detail-oriented and analytical

Aufgaben

• Assist in planning and coordinating events, workshops, programs and community activities in Gland, Villars-sur-Ollon, and online.
• Support day-to-day digital, administrative and operational tasks.
• Manage and maintain project information, including files, databases, contact lists and other records.
• Support event administration and communications, including registrations, agendas, materials preparation, invitations, reminders, updates and post-event documentation.
• Support data collection, reporting and analytics, including participation data and engagement metrics.
• Contribute to continuous improvement of administrative processes and develop SOPs.

Jobbeschreibung

The Villars Institute is a nonprofit foundation dedicated to accelerating the transition to a net zero and nature-positive future by providing leaders of all ages with the knowledge, skills, and networks needed for systems change. We collaborate with educators, executives, scientists, entrepreneurs, artists, and youth from around the world to drive meaningful action. Our office is in the IUCN Conservation Centre in Gland, Switzerland.

Join Our Team

We are a dynamic team that is entrepreneurial, agile and resilient. We are looking for team members who want to learn new things by working with different stakeholders on a wide range of projects, activities and events. We believe that curiosity, collaboration, and commitment are what make an exceptional work culture and lead to meaningful professional development.

The Role

We are looking for a motivated and reliable Events & Operations Intern to support the planning, coordination, and delivery of the Institute's high-quality convenings, programs, and day-to-day operations.

In this role, you will contribute to the organization of in-person and online events, support event administration, communications, data management and reporting, and help improve the operational processes that enable our work.

This position is well suited to someone who is highly organized, detail-oriented, analytical, and eager to gain hands-on experience while contributing to the Institute's mission and community.

Your Roles and Responsibilities

• Assist in planning and coordinating events, workshops, programs, and community activities in Gland, Villars-sur-Ollon, and online.
• Support the Villars Institute in day-to-day digital, administrative, and operational tasks.
• Manage and maintain project information, including files, databases, contact lists, and other key organizational records, ensuring accuracy, accessibility, and consistency.
• Support event administration and communications, including registrations, agendas, materials preparation, invitations, reminders, participant updates, follow-ups, and post-event documentation with participants and stakeholders.
• Support data collection, reporting, and analytics, including the management and analysis of participation data, engagement metrics, and feedback, and contribute to internal reports and dashboards.
• Contribute to the continuous improvement of administrative and operational processes by identifying inefficiencies, streamlining workflows, and proposing practical solutions.
• Develop, maintain, and update Standard Operating Procedures (SOPs) and administrative documentation to ensure consistency, efficiency, and knowledge retention across the organization.

The Profile

• You believe in our mission and are motivated to translate ambitious ideas into real projects.
• You are comfortable coordinating a broad range of issues to achieve the Institute's strategic goals. You work well with people from different cultures, age groups, and professional backgrounds.
• Strong organizational and multitasking skills with the ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills, adaptable to diverse cultural and professional backgrounds.
• Proactive, solution-oriented, and able to take initiative in a dynamic environment.
• Detail-oriented with strong administrative and operational capabilities.
• Analytical mindset, with an interest in data management, reporting, and improving organizational processes.
• Ability to work collaboratively while also independently driving projects to completion.

Requirements

Swiss nationality or Swiss working permit.

Job Type

6 months paid internship (CHF 2'500/month and 2nd class SBB travel card), hybrid working (4 days in the office, 1 day remote)