Corporate & Legal Administrator

Swissborg; Lausanne; Hybrid; CHF 110,000 - 140,000; Full time

Benefits offered by this job

Annual BORG bonus

Flexible working hours

25 days annual leave plus local bank-h

Learning and development budget

MacBook and home office budget

Team retreats

VSOP share options

BORG welcome bonus

Job summary

SwissBorg is seeking a Corporate & Legal Administrator in Lausanne to manage day-to-day entity maintenance across Switzerland and EU, including domiciliation and filings. You will prepare KYB/KYC packs for banks and partners, oversee contract management, and support the Legal team with signature workflows and board documents.

With 3–5 years in fiduciary or corporate back office, you’ll be highly organized, fluent in English and French, discreet, autonomous, and eager to leverage AI tools to

Qualifications

• 3 to 5 years of experience in fiduciary, corporate services, law firm or bank back office.
• Hands-on entity management and commercial register filings; multi-jurisdiction exposure is a plus.
• Full professional fluency in English and French, spoken and written.
• Highly organised and rigorous; deadlines are met.
• Genuinely curious about AI and eager to use it daily; no need to be technical.
• Discreet, reliable and autonomous with a service mindset.

Responsibilities

• Own day-to-day entity maintenance across Switzerland and the EU: domiciliation, annual filings, commercial registers and routine secretarial actions.
• Prepare and manage KYB and KYC packs for banks, crypto exchanges and partners; keep them up to date.
• Run contract management: intake, signature, archiving, versioning and renewals tracking.
• Support the Legal team with signature workflows and board/shareholder documentation.
• Handle incoming legal/administrative requests with Legal and Compliance.
• Manage corporate mail, registered letters and couriers for group entities.
• Handle confidential documents with data privacy and security controls.
• Use and improve AI-powered tools to streamline filings, KYB packs, contracts and reporting.

Skills

Fluent English

Fluent French

Organised

Discreet

Autonomous

AI curiosity

Service mindset

Job description

SwissBorg is building the future of crypto wealth management - making investing more accessible, transparent and intuitive for everyone.

At the core of our platform is the Meta-Exchange (MEX), a smart routing engine that connects multiple exchanges and liquidity sources to deliver optimal execution in a single, seamless app.

We're Swiss-engineered, regulated, and trusted by nearly one million users managing over $1B in crypto assets. But beyond the numbers, what drives us is the people behind every wallet - and a commitment to continuously improving how they experience and interact with crypto.

Join us!

Corporate & Legal Administrator

Location: Lausanne
Working rate: 100%
Hybrid: currently 2 to 3 days per week in the office, which may increase to up to 4 days as the team grows.

Banks, exchanges and regulators across Europe need to trust us. As our Corporate & Legal Administrator, you’ll make sure every entity, file and signature across the group is in perfect order.

You’ll own our corporate housekeeping end to end and work directly with the founders and the Legal team. This is not a classic admin role: we use AI tools every day and want you to help us rethink how this work gets done.

You will:

• Own day-to-day entity maintenance across multiple regulated entities in Switzerland and the EU: domiciliation, annual filings, commercial register updates, corporate registers and routine corporate secretarial actions.
• Prepare and manage KYB and KYC documentation packs for banks, crypto exchanges and commercial partners, and keep them up to date.
• Run contract management: intake, signature, archiving, versioning and tracking of renewals and key deadlines.
• Support the Legal team with signature workflows and board and shareholder documentation.
• Handle incoming legal and administrative requests in coordination with Legal and Compliance.
• Handle incoming and outgoing corporate mail, registered letters and couriers for group entities.
• Handle highly confidential documentation (UBO declarations, identity documents, banking records, officer sign-off documents) with strict data privacy and security controls.
• Use and improve AI-powered tools and automations to streamline filings, KYB packs, contract tracking and reporting.

About you:

• 3 to 5 years of experience in a fiduciary, corporate services provider, law firm or bank back office.
• Hands-on experience with entity management and commercial register filings; multi-jurisdiction exposure is a strong plus.
• Full professional fluency in English and French, spoken and written.
• Highly organised and rigorous: nothing falls through the cracks, deadlines are met.
• Genuinely curious about AI and excited to use it daily. You don't need to be technical, but you like finding smarter ways to work.
• Discreet, reliable and autonomous, with a service mindset.
• Able to be in our Lausanne office 2 to 3 days per week today, and up to 4 as the team grows.

Where this can lead

This role is a launchpad. As the group grows, it can evolve toward corporate secretary or legal operations responsibilities.

Why SwissBorg:

• Annual BORG bonus
• Flexible working hours
• 25 days annual leave plus local bank holidays
• Learning and development budget
• MacBook and home office budget
• Team and wider company retreats
• SwissBorg Premium account
• VSOP share options
• BORG welcome bonus

You can learn more about us here and follow us on LinkedIn and X for company updates, and check out our weekly Pow Wows!

A note on AI in our hiring process We use AI tools at certain stages of our hiring process to help assess applications fairly and efficiently. These tools assist, they don't decide. Every hiring decision is made by a human.

At SwissBorg, we embrace diversity. We strongly believe that getting the best outcome requires different perspectives and backgrounds. We're committed to openness, curiosity and creating an inclusive culture because we know that diverse teams build better products and generate better ideas. We strongly encourage applications from everyone!