Corporate Events Trainee

International Olympic Committee – IOC; Lausanne; Vor Ort; CHF 20.000 - 27.000; Vollzeit

Zusammenfassung

The International Olympic Committee (IOC) in Lausanne offers an Internship as Corporate Events Trainee within the Corporate Events and Services Department. You will support planning, coordination, and delivery of institutional meetings and events in Lausanne, working alongside experienced event professionals.

This 6-month internship provides hands-on experience in event management in an international environment, involving hospitality, guest services, logistics and on-site operations with IOC

Qualifikationen

• Recent graduate in hospitality, event management or related field.
• Excellent communication and organizational skills are required.
• Ability to work with multiple stakeholders and flexibility to learn.

Aufgaben

• Coordinate daily event booking requests and related services such as meeting rooms, AV, catering, transport, accreditation and accommodation.
• Assist with planning, on-site execution and tear-down of assigned events.
• Coordinate travel, hospitality, accommodation and accreditation for IOC guests in Lausanne with partners and suppliers.
• Handle administrative tasks including data entry, contracts, invoicing and filing.
• Support with meeting room setup, seating arrangements and technical facilities.
• Manage meals, receptions and other event-related activities from invitation to welcome packs.

Kenntnisse

Fluent French

English fluency

Microsoft 365

Event coordination

Customer service

Ausbildung

Hospitality/Event management education

Tools

Microsoft 365

Jobbeschreibung

Department: Corporate Events and Services Department

Contract Type: Internship (6-months)

Activity Level: 100%

The International Olympic Committee is the guardian of the Olympic Games and the leader of the Olympic Movement.

A truly global organisation, it acts as a catalyst for collaboration between all Olympic stakeholders, including the athletes, the National Olympic Committees, the International Federations, Organising Committees for the Olympic Games, the Worldwide Olympic Partners and Olympic broadcast partners. It also collaborates with public and private authorities including the United Nations and other international organisations.

About the role

As a Corporate Events Trainee, you will join the Corporate Events and Services team and contribute to the planning, coordination and delivery of institutional meetings and events in Lausanne. Working alongside experienced event professionals, you will support a wide range of activities, from hospitality and guest services to event logistics and on-site operations.

This role offers an excellent opportunity to gain hands‑on experience in event management within an international environment, while collaborating with a variety of internal stakeholders and external partners who contribute to the delivery of IOC events and meetings.

Your responsibilities

• Manage daily business booking requests from IOC departments, coordinating event‑related services including meeting rooms, audiovisual support, catering, transport, accreditation and accommodation.
• Support the Corporate Events Manager and Client Coordinator in delivering assigned event projects, from planning through on‑site execution to final tear‑down.
• Coordinate the set‑up and follow‑up of travel, hospitality, accommodation and accreditation arrangements for Olympic family members and IOC guests in Lausanne, working closely with partners such as hotels, congress centres, marketing agencies, sponsors and local authorities.
• Perform day‑to‑day administrative activities, including data entry, contract processing, invoice validation, correspondence and filing.
• Assists with setting up meeting rooms, including room management, seating arrangements and technical facilities.
• Coordinate meals, receptions and other event‑related activities, including menu selection, guest lists, invitations, mailings and welcome packs.

Our requirements

• Recent graduate from a hotel school, university or equivalent education in hospitality, event management or a related field.
• Fluency in French and an excellent command of English.
• Strong organisational skills with the ability to manage multiple priorities simultaneously and maintain excellent attention to detail.
• Proactive and resourceful, with a willingness to take initiative and learn.
• Comfortable interacting with a wide variety of internal and external stakeholders.
• Confident and outgoing, with a customer‑focused approach and strong interpersonal skills.
• Ability to build effective working relationships with suppliers and service providers.
• Good knowledge of Microsoft 365 applications.
• Previous experience in events, hospitality or customer service is an asset; candidates with limited professional experience are encouraged to apply.

Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.